AestheticsPro

AestheticsPro is a medical spa management platform that helps medspas and aesthetic practices manage clinical records, appointments, and client accounts in one place. Its client records include charts, intake and consent forms, treatment notes, and progress photos, allowing providers to review previous treatments during follow-up visits. The AP Photo tools offer alignment guides, image markup, and side-by-side comparisons to help providers document and track treatment changes. 

What Is AestheticsPro Best For? 

Among different features, AestheticsPro stands out for its ‘E-Records Management’ capability, which helps medical aesthetic practices replace paper charts with digital client files. Staff can use the form editing tool to build forms, collect digital signatures, and attach photos and documents to client records. The platform also supports interactive treatment records with images and medical director authorization. This gives staff a way to review signed forms and treatment documentation from the client file during appointments. 

How Much Does AestheticsPro Cost? 

Medical Spas Maintaining Paper-Based Client Records 

Medical spas replacing paper charts can use AestheticsPro’s E-Records to maintain digital client files. Staff can collect information through electronic forms and attach existing documents to the client record. Providers can then review completed forms before appointments and add treatment notes without retrieving and updating a physical chart. 

Providers Conducting Consultations And Treatments 

Providers can use AestheticsPro when treatment documentation requires medical director review. Its interactive treatment records support medical director authorization. Practitioners can submit the relevant record for approval with the authorization retained alongside the treatment documentation. 

Medspas Managing Appointment And Resource Coordination 

AestheticsPro supports medspas arranging treatments that require a provider and a specific room or piece of equipment at the same time. Its resource-based scheduling helps staff coordinate these requirements when booking an appointment. Clients can also select available times through online booking and receive automated appointment confirmations. 

Clinics Expanding Remote Consultation Services 

Medical spas serving out-of-town clients can use AestheticsPro’s telemedicine functionality for consultations and follow-ups that are suitable for remote care. Virtual visits connect with client records, so practitioners can reference previous documentation during the consultation. It lets clients attend these appointments without travelling back to the clinic. 

Is AestheticsPro Right For You? 

AestheticsPro is a suitable option for medical spas and aesthetic practices that want clinical documentation, scheduling, client management, payments, and growth-related tools connected within one platform. Its AP ERx service supports electronic prescribing, state prescription monitoring program (PMP) reports, and electronic prescribing for controlled substances (EPCS). It has also received the Best Customer Support award in 2022 and 2023. 

For practices handling patient and payment data, the platform provides security controls for records and payment processing. It is HIPAA-compliant and uses two-factor authentication and 256-bit encryption for E-records. It also supports PCI compliance for payment processing. The vendor states that its AP ERx e-prescribing solution is HIPAA, HTI-4, SOC 2, DEA, and EPCS compliant. 

A federal telemedicine policy update affects practices prescribing controlled substances remotely. The DEA, in partnership with the U.S. Department of Health and Human Services (HHS), issued a fourth temporary extension of telemedicine prescribing flexibilities through December 31, 2026. It allows eligible DEA-registered practitioners to prescribe Schedule II–V controlled substances without a prior in-person medical evaluation when applicable federal and state requirements are met. 

AestheticsPro ERx supports prescribing workflows through electronic prescriptions, medication safety information, and state Prescription Monitoring Program (PMP) access. Practitioners remain responsible for meeting applicable prescribing requirements, as the software does not replace their legal and clinical obligations. 

Still wondering if AestheticsPro is the right choice? Call us at (661) 384-7070 to discuss your requirements.