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Overview
PEMS ties scope, schedule, along with cost data into one baseline, so project controls managers can catch delays before they hit the closing numbers. It forecasts at the project level, so teams that run multiple projects may want finer breakdowns. Overall, progress tracked by deliverable, not task, reduces scheduling noise.
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Starting Price
Custom
PEMS Specifications
- Project Planning and Scheduling
- Budget Management
- Progress Tracking
- Cost Tracking
What Is PEMS?
PEMS - a cloud-based project controls platform - organizes work around deliverables and work packages. It is aimed at general contractors and project owners who need financial control alongside the visibility of performance on capital construction work. PEMS covers: baseline creation, progress tracking, cost and completion forecasting, along with the invoicing, status reporting, as well as close-out.
What Is PEMS Best For?
Forecasting is the most notable feature of the product. PEMS runs earned value alongside the earned schedule calculations to produce a final-cost estimate with a confidence band, plus a projected completion date, every reporting period. That's a real shift from the usual approach, where teams only find out they're off-track once a period closes, and the numbers get reconciled after the fact. Project controls managers and PMO leads on capital projects get the most out of this, since they need variance data tied to physical progress.
How Much Does PEMS Cost?
Investment in PEMS roughly starts at $99/month. But actual cost can differ based on factors like feature selection, deployment scope, and more. Beyond the base subscription, additional costs (based on industry benchmark) may also incur, including:
- Implementation – Businesses should budget around $1,000–$5,000 one-time for typical deployments
- Data Migration And Configuration – Costs can vary from $500–$3,000, based on how complex the project data is
- Training And Onboarding – Businesses should budget around $500–$2,000 based on the number of users along with the deployment scope
- Custom Integrations – Custom integrations may cost around $1,000–$10,000/integration
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
PEMS Integrations
PEMS integrates with Microsoft Excel software.
How Does PEMS Work?
Log in to PEMS and the workflow moves roughly like this, from baseline to reporting:
- Import scope, WBS, along with the cost estimate from Excel to set a versioned performance baseline with an audit trail
- Lock the baseline, so any scope/budget change afterward triggers a re-baselining workflow that needs approval
- Group deliverables into control accounts and lay work packages within the timeline to build the work plan
- Capture field progress through a mobile-friendly interface, with photo sign-off as well as a foreman/PM dual review step
- Run earned value along with the earned schedule calculations each period to get a final-cost forecast with a confidence band
- Check period-over-period variance reports to catch schedule or cost drift while there's still time to react
- Handle status reporting alongside invoicing in the same system through close-out
Who Is PEMS For?
PEMS is aimed at project controls professionals in:
- General contractors
- Design-build contractors
- Project owners
- Engineering consultants
- Construction consultants
- Capital project PMOs
PEMS Use Cases
Our analysis of PEMS' capabilities has helped us narrow down a few scenarios where it fits particularly well:
General Contractors That Manage Capital Projects With High Cost-Overrun Risk
Cost overruns are often invisible until a reporting period closes, and the numbers get reconciled. At this point, there's not much room left to correct the course. This is where PEMS can help. Its every-period forecast (final cost plus a confidence band, recalculated each cycle) gives teams a chance to see drift while it's still correctable.
Organizations That Are Moving Off Spreadsheet-Based Tracking
When project data is dispersed among separate sheets - with no live link between the financials and field progress - then reconciling all of it every cycle takes real time. This is where the PEMS Excel import can help. It makes moving into one baseline lower friction than a full rebuild. But here’s a caveat worth keeping in mind: it won't fix messy source data on its own; that cleanup still has to happen first.
Owners That Oversee Consultants Along With The Subcontractors
Subjective self-reporting on task completion can be a persistent control gap, especially for project owners that have to manage delivery through third parties. This is where PEMS can help. The photo sign-off and foreman/PM dual review step in PEMS builds in a paper trail. This is useful when an owner needs defensible progress records for financing, compliance, or a dispute.
PMOs That Formalize A Project Controls Function
Because PEMS is built around a specific published methodology — Integrated Project Planning and Execution — a PMO setting up controls for the first time (or standardizing across projects that have been run inconsistently), gets a framework already in place. This can cut down the design work that would otherwise come first. The Health Check tool is a reasonable starting point for gauging where the current setup stands.
Is PEMS Right For You?
Does your construction firm or capital-project organization want structured, methodology-driven controls? If you’re particularly searching for a tool where cost forecasting accuracy as well as the deliverable-based progress tracking are the actual gap, then PEMS is worth an evaluation. It covers the project lifecycle from scope through close-out. In addition, the mobile progress capture with photo sign-off and dual review provides objective field measurement in without a separate tool.
Still not sure about PEMS? Contact our support team at (661) 384-7070 for further guidance.
PEMS Features
Integrated Performance Baseline
PEMS builds one versioned baseline out of scope definition, along with the WBS, work plan schedule, and cost estimate. Once locked, it carries a full audit trail. Any scope or budget change afterward has to go through a re-baselining workflow with approvals. This keeps every reporting period measured against the same reference point.
Deliverable And Work Package Tracking
Progress – in PEMS - is measured by physical completion of deliverables and work packages. Field teams log progress through a mobile-friendly interface with photo sign-off and a foreman/PM dual review step. In turn, this makes each measurement harder to dispute later.
Earned Value And Earned Schedule Forecasting
Each period, PEMS applies earned value and earned schedule math to the current completion percentage. It then produces a final-cost forecast with a confidence band, plus an estimated completion date. Period-over-period variance reports on surface schedule or cost drift before it compounds, so users get a trend they can act on.
Project Controls Health Check
The Health Check is a 15-question self-assessment - roughly 8 minutes - scored in five areas (cost, schedule, alongside forecasting, reporting, tooling). It comes back as a PDF with a few targeted recommendations. This is quite useful as a quick benchmark.
Pros And Cons of PEMS
Pros
Manages projects from scope through close-out
Supports reporting and forecasting for informed decisions
Tracks profitability and margins by deliverables
Cons
Customer support could be further improved
Specific project customization may require additional configuration
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Frequently Asked Questions
What language does PEMS support?
PEMS currently supports the English language.
Who are the typical users of PEMS?
Typical users include project controls professionals in general contracting, design-build contracting, project ownership, engineering consulting, construction consulting, and capital project PMOs.
What other apps does PEMS integrate with?
PEMS integrates with Microsoft Excel for the project data import.
Does PEMS have a mobile app?
No, PEMS does not offer a dedicated mobile app.
What level of support does PEMS offer?
Support is offered via a ticketing system.
How much does PEMS cost?
PEMS pricing typically starts at $99/month, but the final cost – based on factors like organizational size, deployment scope, etc. – can differ. Get in touch with us to get a personalized PEMS cost estimate.
Does PEMS offer an API?
The vendor hasn't disclosed API information publicly.