ICANotes EHR is a user-friendly platform designed for behavioral health practitioners, featuring self-coding to streamline charting, claims, and billing. Although some users report occasional technical glitches, its comprehensive feature set helps clinicians maintain detailed records and dedicate more time to patient care.

ICANotes EHR Specifications

Appointment Management/Scheduling

e-Prescriptions

Lab Integrations

Patient Portal

View All Specifications

What Is ICANotes EHR?

Overview

ICANotes is a web-based, user-friendly EHR software designed to manage healthcare records for behavioral health professionals. The software works like a clinician and takes notes via self-coding features. Key features include e-prescribing, charting tools and capabilities, claims management, billing and security tools, etc. ICANotes EHR offers customizable point-and-click templates and a robust behavioral health content engine.

The system is most suitable for mid-sized practices, but individual practitioners and small and large healthcare companies can also make use of it.

What Is ICANotes EHR Best For?

ICANotes EHR excels in streamlining the charting process for the practices. Its user-friendly interface and self-coding features allow clinicians to efficiently create and manage patient records with minimal effort. With ICANotes, charting is not only faster but also more accurate.

ICANotes EHR Pricing

The software offers competitive pricing plans designed to accommodate practices of varying sizes and needs.

  • Full-time clinician: $75.30/month (non-prescribing), $155.30/month (prescribing)
  • Part-time clinician: $46.30/month (non-prescribing), $105.30/month (prescribing)
  • Additional non-clinical user: $6.30/month (first user), $45.30/month (full-time), and $26.30/month (part-time)
Contact us for a custom ICANotes EHR pricing quote tailored to your specific requirements.

The pricing is subject to change.

ICANotes EHR Integrations

ICANotes EHR integrates with various third-party applications; however, the vendor has not provided any details.

How Does ICANotes EHR Work?

Here is how you can use ICANotes EHR:

  • Log in securely using your credentials
  • Enter new patient information into the system
  • Schedule and manage patient appointments
  • Use self-coding features to document patient encounters and treatment plans
  • Generate invoices, process payments, and manage insurance claims
  • Exchange secure messages with patients and colleagues
  • Access detailed reports for performance analysis and compliance
  • Ensure data integrity and system updates for optimal performance
Click on the watch ICANotes EHR demo button to get more insights into the software capabilities.

Who Is ICANotes EHR For?

ICANotes EHR system is ideal for behavioral health practitioners and mental health practices of all sizes, including:

  • Psychiatrists
  • Nurse practitioners
  • Psychologists
  • Therapists
  • Counselors
  • Social workers

Is ICANotes EHR Right For You?

ICANotes EHR is the ideal solution for practitioners seeking a user-friendly platform to streamline practice management. If you value efficient charting with self-coding capabilities that ensure accurate documentation, ICANotes simplifies the process.

The HIPPA-compliant platform ensures the utmost security and confidentiality of patient data. With its emphasis on practice management efficiency and stringent security measures to protect patient data, ICANotes EHR is tailored to meet the needs of modern behavioral health practices.

The software is ONC-certified and has earned the Drummond certification, validating its adherence to industry standards and capability to support meaningful use and other critical healthcare initiatives.

Still unsure if it's the right choice for you? Call us at (661) 384-7070, and let our experienced team assist you in making an informed decision. 

ICANotes EHR Features

ICANotes EHR simplifies charting for behavioral and other mental health professionals with intuitive, user-friendly interfaces and self-coding capabilities. Clinicians can efficiently document patient encounters, treatment plans, health forms, and progress notes.

how it worksSee How It Works

The patient portal enhances patient engagement and communication by providing a secure platform for patients to access their health records, schedule appointments, and exchange messages with their healthcare providers. This feature promotes transparency and empowers patients to review their progress notes.

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Robust billing functionality automates the billing process for behavioral health practice. Prominent operations of this feature include generating invoices, submitting insurance claims, tracking payments, and managing receivables. Billing reduces administrative burden and ensures timely reimbursement.

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ICANotes supports telehealth by enabling virtual visits and remote patient consultations. Telehealth features are integrated within the platform, facilitating secure video conferencing and allowing behavioral health clinicians to deliver uninterrupted care.

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It offers tools for appointment scheduling, resource allocation, staff management, and workflow optimization. By centralizing administrative tasks and enhancing operational efficiency, this feature enables mental health providers to focus more on patient care.

how it worksSee How It Works

ICANotes prioritizes data security with robust measures to protect patient information. The platform complies with HIPAA regulations and employs encryption, access controls, and regular audits to safeguard sensitive data from unauthorized access in the system.

how it worksSee How It Works

Pros and Cons of ICANotes EHR

Pros

  • Responsive and helpful customer support
  • The web-based software can be accessed from any device
  • Clinicians can streamline progress notes and forms with efficient documentation
  • Robust scheduling capabilities to reduce no-shows and enhance patient care
  • Patient portal and secure messaging for effective communication

Cons

  • Initial learning curve for new users
  • Some charting tools could be improved
  • Limited customization options for a few advanced features

ICANotes EHR Reviews

Overall Rating

3.9

41 Review(s)

Rating Distribution

5

star

(20)

4

star

(11)

3

star

(3)

2

star

1

star

(7)

August 2024

ICAN Notes

Lindsey

Mental Health Care

Ease of use

8

Value for money

7

Customer Support

10

Functionality

10

Pros

I like their follow up support and the detailed step by step process they provide for documentation.

Cons

I have no concerns as it serves me well.

July 2024

The worst EHR company

Janique

Mental Health Care

Ease of use

2

Value for money

2

Customer Support

2

Functionality

2

Pros

I find the preselected notes and templates really helpful for charting.

Cons

They made changes to my account without my consent which resulted in an increase in my rate without any prior notice.

April 2024

Downhill this year

Cal

Mental Health Care

Ease of use

7

Value for money

4

Customer Support

7

Functionality

8

Pros

Charting does become more streamlined with it. Although I have to add many of my own buttons for compliance with different insurance companies, it still feels quite robust.

Cons

Integrating claims with InAvalon has been a total nightmare since the switch and I have been frustrated by the lack of support. When I started, the learning curve for charting in iCanNotes was about average. I wish there were more customization options. I have a lot of extra buttons on my screen that I will never use.

December 2023

I finally found the right EHR for my behavioral health practice

Alelea

Hospital & Health Care

Ease of use

10

Value for money

10

Customer Support

10

Functionality

10

Pros

As an APRN/owner about to launch my practice, ICANotes has been a great relief for me. I had used it during my clinicals and I'm glad I returned to ICANotes. I really appreciate the "click boxes" feature for charting, which generates a well written narrative in the progress note. The integration of assessment tools and the smooth workflow are impressive. I can complete a note in just three minutes, maintaining excellent quality. The trainers and customer support team are exceptional! They have been incredibly supportive and I enjoy training with them. It's no surprise they have a full training schedule!

Cons

For now i don't have any negative feedback to share.

July 2023

I am trying desperately to make this EHR system work for me

Paola

Mental Health Care

Ease of use

3

Value for money

2

Customer Support

10

Functionality

3

Pros

What I like about this EHR system is its certification ensuring that the notes are easy to manage and will pass any audit. That is my main reason for choosing this system. I find myself in more contact with their IT department than with Simple Practice.

Cons

I am facing some challenges with ICANotes+. The charting process can be quite overwhelming unlike their legacy program. My clients have expressed frustration with the system, finding it difficult to complete paperwork, sometimes taking them over 4 hours for an intake. I also experience frequent page crashes while using it. Unlike other EHR systems like Google Meets or Simple Practice, I have had to clear the cache and add "https://" to load certain webpages, which shouldn't be necessary. Troubleshooting issues has become a regular occurrence, requiring constant IT support. Moving my clients from another EHR to this one has been challenging too. Unfortunately, I can't use my own editable forms or assessments during client sessions.

February 2023

Great for mental healthcare facilities.

Kelly

Medical Practice

Ease of use

9

Value for money

7

Customer Support

8

Functionality

9

Pros

It is a very capable software with the ability to create mental health forms such as screening questionnaires and treatment plans with measurable objectives in a matter of minutes. I can perform complete mental health assessments just by sitting on my computer and rarely need a notepad. Note taking is a breeze and it is easy to include a thorough mental health status examination. All the notes are organized well and I love that I can also link my treatment plans to my case notes so that I can keep in mind therapy progress when creating a case note.

Cons

I haven’t really faced any real issues while using it but there are still some inconveniences every now and then. The software sometimes struggles to keep up to my pace due to internet issues at my end or probably server issues on their end. The UI is not very smooth itself which adds to the lags and overall sluggish appearance. Training program is very hectic, requiring us to take a whole week off just to be able to comprehend the basic usage of ICANotes.

January 2023

ICANotes speeds up my work.

Mike G.

Medical Practice

Ease of use

8

Value for money

9

Customer Support

8

Functionality

7

Pros

ICANotes is an amazing medical note taking software. I love that I am able to construct algorithms and speed up my work using ICANotes. There are so many different charts available and navigating them is a breeze. I can include clear and comprehensive guideline categories that may be incorporated into the notes with the press of a button. The pharmacy section is extremely user-friendly and I have yet to come across a drug that isn’t listed here. Each charts front page makes it simple to see allergies and medical issues at a glance, promoting safety and fast recall to physicians when necessary.

Cons

One of the major problems that we face is the connectivity issues. We have faced so many significant disruptions and pauses that our company had to move to a web-based launch, rather than remote log-in. It was very time consuming and unpleasant, given the pace that my business required. That being said, they have significantly improved the connectivity and added a lot more servers than before. I would like some minor UI changes as well. Like the ability to left-align categories in each section so that the headers dont appear to be floating in the middle of the page.

January 2023

OK for Small Mental Health Group

Alexandra

Financial Services

Ease of use

7

Value for money

7

Customer Support

3

Functionality

7

Pros

The mental health providers who have been using this software for a long time really speak highly of it. They have a strong affinity for the EHR and believe it works best for them.

Cons

I am not satisfied with this software for several reasons. It runs very slowly and the "web based" RDP connection lacks sufficient RAM. The customer service is terrible with no one available to assist and their solutions are not helpful. Integrating with their preferred partners is nearly impossible. They charge for services that others don't, and their response times can stretch for months, even with weekly follow-ups. Running reports is a comical experience, taking hours or even days, whereas it would only take seconds in other billing systems. We've had to dedicate a special computer just for running reports in ICANotes, as they can take 8-24 hours to complete before exporting.

December 2022

Easy to learn, simple to follow.

Judy G.

Medical Practice

Ease of use

8

Value for money

8

Customer Support

8

Functionality

9

Pros

ICAnotes is easy to learn - thanks to helpful video instructions for utilizing it. The customer service representatives have always been exceedingly helpful and kind. I enjoy the tools that allow me to customize my progress notes based on how I approach treatment difficulties. Progress notes can be completed fast and effortlessly. It was simple to integrate into our practice because it includes all of the features required by mental health providers, such as assessment forms, consents, and a fully integrated calendar with automatic patient reminders. It also has a telemedicine platform.

Cons

Invoicing is not as polished as other modules in ICANotes. For example, the invoicing on HCFA forms will only allow me to print one service per form, and I normally require the ability to print and bill several charges on one form weekly or monthly. We eventually had to move to a clearinghouse for billing which solved the issue for us. It is great that I can always get help from online forums which are full of helpful advice. If anything is beyond my capabilities, the customer service team is always available.

October 2022

do not purchase ever

Jennifer

Medical Practice

Ease of use

2

Value for money

2

Customer Support

2

Functionality

2

Pros

I must be honest I have nothing positive to say.

Cons

Unfortunately nothing in this system works as it should.

Frequently Asked Questions

The typical users of ICANotes EHR include behavioral health practices of all types and sizes.