PtEverywhere

What Is PtEverywhere?  

PtEverywhere is a practice management platform built for cash-pay and hybrid physical therapy clinics. It brings the EMR, charting, scheduling, payments, and telehealth into one system, so clinics aren’t juggling separate tools that don’t share data. PT-specific templates and plan-of-care tracking keep documentation aligned with how physical therapists work, and an AI Scribe drafts SOAP notes from voice for the therapist to review. What sets it apart is its cash-pay focus: packages, memberships, and superbills sit at the center of billing, with insurance tools available when a clinic needs them.  

What Is PtEverywhere Best For?  

PtEverywhere stands out for its EMR and charting, which lets physical therapists document each patient visit from first evaluation to discharge. Every note brings together PT templates, treatment goal tracking, built-in outcome measures, and integrated ICD-10 and CPT coding, and stays linked to the appointment, goals, and billing. Clinics re-enter less data, keep documentation consistent across specialties, and send signed notes to billing without retyping them.  

How Much Does PtEverywhere Cost?  

PtEverywhere pricing starts at $49/user/month for its Starter plan, which includes a patient dashboard, schedule management, and charting and documentation. Its subsequent plans are:

• Standard: $149/user/month
• Pro: $199/user/month

Besides the base price, organizations should keep the following additional costs in mind:

• Additional Therapist Seats: $60 to $75/therapist/month
• Non-Therapist Clinical Staff Seats: $39/professional/month
• RCM Add-On: $39/user/month
• Separate Feature Pricing Range: $16 to $99/user/month

Disclaimer: The pricing is subject to change.

PtEverywhere Integrations  

PtEverywhere integrates with various third-party tools, like GoHighLevel.

How Does PtEverywhere Work?  

Here is how you can get started with PtEverywhere after onboarding is complete:

• Log in and open the main dashboard to review clinic details, provider profiles, and available services
• Set up provider access by assigning role-based permissions and configuring each therapist’s services and availability
• Customize clinical documentation by preparing evaluation templates, intake forms, and consent documents
• Organize your appointments through the scheduling dashboard with provider calendars and patient bookings
• Configure billing workflows by setting up direct payments, packages, memberships, and superbills
• Enable telehealth appointments to run virtual consultations through built-in video (Pro plan)
• Review performance dashboards to monitor appointment volume, revenue, and therapist productivity

Who Is PtEverywhere For?  

PtEverywhere is typically caters to:  

• Cash-pay clinics
• Hybrid clinics
• Sports physical therapy
• Pelvic health physical therapy
• Geriatric physical therapy
• Neurologic physical therapy

PtEverywhere Use Cases  

After analyzing PtEverywhere features and market positioning, we have identified some of its real-world applications:

1. Cash-Pay Clinics Selling Visit Packages And Memberships

PtEverywhere can help cash-pay clinics with selling multi-visit packages and recurring memberships without building their billing around insurance claims. Cards on file are charged on the schedule that clinics sell. Meanwhile, remaining visits appear on a scheduler so that therapists know at check-in whether a session is pre-paid. When an out-of-network patient wants reimbursement, a superbill can be generated from the completed note and sent through the portal.  

2. Pelvic Health Practices Managing Sensitive Intake And Long Care Pathways

Pelvic Health Practices use PtEverywhere software to have patients complete sensitive histories and consent forms in a branded portal before the first visit.  This saves time by eliminating the need to collect information at the front desk. Evaluation and progress-note templates can be built for women’s and men’s pelvic exams, including postpartum care and post-prostatectomy rehabilitation. In addition, outcome measures are tracked across the entire care episode.  

3. Concierge Practices Delivering A Consistent Patient Experience

Solo practices and small teams running membership or retainer-based concierge care can find PtEverywhere useful. It keeps booking, intake, payments, and home exercise programs behind one login that carries the practice’s own name. Secure two-way messaging lets patients reach the therapist through the portal instead of a personal phone number, and failed membership payments trigger an alert. It fits practices with a smaller active caseload and longer sessions.

4. Sports PT Clinics Managing Return-To-Play Progressions

PtEverywhere can help sports physical therapy clinics document acute injuries, post-op protocols, and concussion follow-ups using reusable evaluation templates with range-of-motion and pain scales. Phase-based home exercises can be attached to an evaluation and progressed on a schedule, while athletes view their plans and feedback on the portal. It suits clinics that guide athletes through a defined recovery timeline and want documentation, the home program, and billing tied to one record.  

Is PtEverywhere Right For You?  

PtEverywhere is worth considering for solo therapists as well as clinics that are growing into multiple providers or locations. Role-based permissions keep clinical notes, claims, accounts receivable, and owner-level reporting separated by role. Payer-mix dashboards can also be viewed by location, provider, and service, helping owners compare how each site is performing as they add more.

As healthcare providers deal with a higher quantity of patient data, they need measures put in place to protect it. PtEverywhere is a HIPAA-compliant platform through which users can complete consent and intake forms inside the portal.  

The medical category in 2026 has seen some changes. The Consolidated Appropriations Act extended Medicare telehealth facilities through to December 2027, with physical therapists remaining eligible distant-site practitioners.  

Some of its well-known users are One Strong Woman Therapy, Pro Kinetix, and Genesis PT and Wellness.

Still unsure about PtEverywhere? Connect with us at (661) 384-7070 so we can help you make the right choice!