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Managing a therapy practice means addressing daily challenges like administrative workload and lack of integration. Discover how TotalABA offers seamless workflow management, personalized data collection and analytics to give practitioners clear insights for better outcomes. Find out more about its functionality and reviews.

Total ABA Software Specifications

Appointment Management/Scheduling

e-Prescriptions

Lab Integrations

Patient Portal

View All Specifications

What Is TotalABA?

Overview

TotalABA, now known as Rethink Total Therapy, is a cloud-based practice management software designed specifically for applied behavior analysis (ABA) therapists and other behavior health professionals. It offers an all-in-one solution to streamline scheduling, billing, data collection and more.

Some of the key pain points it addresses include disorganized paperwork, time-consuming manual tasks and lack of integration between different systems. Overall, TotalABA provides a centralized platform to manage the entire ABA workflow in one place.

What Is TotalABA Best For?

One unique feature of TotalABA is its flexibility and customization abilities. Therapists can customize the data collection forms, design their own reports and dashboards as per their specific needs. This allows for a personalized experience.

The software is also known for its user-friendly interface and easy navigation between different modules.

TotalABA Pricing

TotalABA cost varies based on a customer’s needs and requirements. Get in touch with us to discuss a custom pricing plan.

TotalABA Integrations

The vendor has not disclosed any information regarding its third-party integrations.

How Does TotalABA Work?

Here’s how to get started with the software after its successful installation:

  • Log in to the TotalABA website with your username and password
  • Navigate to the Dashboard for an overview of the system
  • Go to the clients tab to enter basic information for new and existing clients
  • Click on scheduling to build your schedule by adding time slots
  • Under the billing tab, customize payment methods and other settings
  • Go to the clinical section and enter session details and notes for clients
  • Click portal to set up the client portal for online forms and messaging
  • From the menu, select reports for insights into your practice’s performance
You can also schedule a free TotalABA demo for a more in-depth look at the software’s functionalities.

Who Is TotalABA For?

The software is suitable for organizations of all sizes in the following healthcare specialties and settings:

  • Speech therapy
  • Occupational therapy
  • Behavioral therapy
  • Physical therapy
  • Mental Health therapy
  • ABA therapy

Is TotalABA Right For You?

Is managing your therapy practice stressing you out? TotalABA could be the solution to simplify your administrative workload while securely scaling your business.

The HIPAA-compliant software offers clinical documentation, scheduling, billing and communications - all in one integrated system hosted securely in the cloud. Rather than managing discrete pieces from various vendors, the unified platform eliminates inefficiency between applications. As practices expand services or add practitioners, the solution grows with you through flexible role-based access and mobile capabilities.

Still not sure if it's the right choice for you? Contact us at (661) 384-7070 and let our experienced team assist you in making an informed decision.

Total ABA Software Features

The software allows therapists to efficiently schedule, track, and edit appointments to optimize productivity. It integrates with payroll to simplify staff management and offers scheduling templates, enhancing overall scheduling efficiency. Therapists can see availability, book, and waitlist patients. Calendar views and conflicts checking options further optimize appointment planning.

how it worksSee How It Works

This feature enables tracking of data points, analyzing feedback, monitoring behaviors, reporting progress, and attaching documents to patient records. Clinicians can document therapy sessions in real-time and track CSV imports. It also includes graphing features that visualize progress. Furthermore, administrators can access metrics and behavior analytics for improved outcomes.

how it worksSee How It Works

TotalABA offers comprehensive billing features, including billing reports, automated charge capture, and error checking to streamline the billing process. Online verification of insurance eligibility is available. Full invoicing control is facilitated through statements, AR reports, and payment posting. Additionally, electronic remittances help reduce costs compared to paper billing.

how it worksSee How It Works

The software facilitates secure, HIPAA-compliant communication between patients/families and therapists. It enables digital completion of forms, education, and onboarding processes. Communication is further streamlined with secure messages, assignment uploads, and digital release forms. Patients can also access educational handouts and enjoy convenient portal access from any device.

how it worksSee How It Works

Pros and Cons of Total ABA Software

Pros

  • Provides a single solution for all key aspects of running a therapy practice like scheduling, billing, documentation and communications
  • A centralized system allows scheduling across modalities like mental health, ABA, and physical therapy to streamline client care and support whole-person treatment
  • Shared access to patient information, calendars and messaging enables better coordination as various roles within healthcare teams play in delivering joint care
  • Advanced scheduling tools give visibility across providers' and staffers' detailed calendar systems
  • Detailed calendar system helps in service delivery and patient care

Cons

  • The software requires an ongoing paid subscription, so there are expenses compared to some free/open-source alternatives
  • As a cloud-hosted solution, the system requires a stable internet connection to use and sync any offline changes made on mobile devices
  • Initial learning curve for new users, according to some TotalABA reviews

Total ABA Software Reviews

Overall Rating

4.3

57 Reviews

Rating Distribution

5

star

(31)

4

star

(18)

3

star

(5)

2

star

(1)

1

star

(2)

April 2024

Total ABA is a no brainer.

Amy

Mental Health Care

Ease of use

10

Value for money

10

Customer Support

10

Functionality

10

Pros

I appreciate the ability to customize our content and manage each setting.

Cons

I have not found anything that I don't like.

April 2024

Total ABA as a whole

Jason

Professional Training & Coaching

Ease of use

10

Value for money

8

Customer Support

8

Functionality

8

Pros

Total ABA provides me with very comprehensive clinical oversight. It definitely allows us to run completely paperless and gives me confidence when it comes to audits. I can collect data in real-time, and our clinical staff can review it by the next day for real-time decisions.

Cons

This is definitely not the cheapest program, but from my perspective, it is definitely something that works for a small practice.

February 2024

Paper Data is Better

Madeleine

Education Management

Ease of use

3

Value for money

2

Customer Support

2

Functionality

2

Pros

I use less paper and ink to create programs.

Cons

The data representation is inaccurate, it's EXTREMELY SLOW TO LOAD ANYTHING, and the schedule is difficult to view. I find it difficult to customize programs. I think you are better off using Excel.

July 2023

Total ABA - Amazing

Julia

Mental Health Care

Ease of use

10

Value for money

10

Customer Support

10

Functionality

10

Pros

I enjoy everything about Total ABA at our company. Although lately, I have noticed it has been very slow at saving appointments and entering data.

Cons

I don't like the new update in scheduling. When I look under an employee's schedule, click on a billable appointment (open occurrence), and back out of it, it automatically only shows that client under that employee instead of the entire schedule.

May 2023

New User to Total ABA

cara

Mental Health Care

Ease of use

10

Value for money

10

Customer Support

8

Functionality

6

Pros

I consider the company to be very organized. The training is exceptional. All staff members I've interacted with have been very positive, knowledgeable, and most of all, supportive and accommodating.

Cons

I think there should be some minor tweaks to the payroll report in terms of semi-monthly payroll and reducing the number of clicks it takes to set up pay codes.

April 2022

Great for data collection

Devann

Hospital & Health Care

Ease of use

8

Value for money

10

Customer Support

8

Functionality

8

Pros

So far, I see the data collection for techs as very easy to learn. The graphs are simple for me to access. I appreciate the program library and the stim library.

Cons

I find the program setup a little tricky to learn. I wish the prompt levels would auto progress when criteria are met.

February 2022

User-Friendly but Limited Additional Features

Anonymous

Not Specified

Ease of use

8

Value for money

8

Customer Support

8

Functionality

8

Pros

For me, the ease of deployment for this system is stellar and comparable to Catalyst, minus the many technical glitches. There are a few customizable presets available as well when setting up a new student's profile.

Cons

ReThink's Achilles' heel, for me, is the limited ability to alter inaccurate data collection after the DOS. Contacting support is also less direct, it takes several tries to get through by phone, and it's less seamless than an active chat feature would be.

January 2022

Simple to use

Shelby

Individual & Family Services

Ease of use

8

Value for money

8

Customer Support

8

Functionality

8

Pros

I am pleased with how simple the app layout is and how easy it is for me to use.

Cons

Although I find the app easy to use due to its simple layout, I wish there was a way to see previous data, overall percentages, and graph points to track the client's progress in treatment.

March 2021

Nice Features!

Lorretta

Medical Practice

Ease of use

7

Value for money

10

Customer Support

8

Functionality

8

Pros

We enjoy working with Total ABA staff and the platform. Also, I find it very easy to use and comprehensive. I appreciate that I can keep taking data offline.

Cons

The glitches are annoying. Support is not always easy to get in touch with, nor are they timely in solving issues.

March 2021

Amazing

LAKEITHEA

Education Management

Ease of use

8

Value for money

8

Customer Support

8

Functionality

8

Pros

I admire how each lesson has a visual example.

Cons

If I have to step away, instead of starting where I left off, the system starts me all the way over.

View All 57 Reviews

Frequently Asked Questions

TotalABA offers flexible subscription plans that vary based on individual needs and requirements. You can contact us for more information.