Total ABA Software Features, Reviews, Pricing & Demo

Name: Total ABA
Rating: 4.3 (57 reviews)

Last Updated Jun 15, 2026

Overview

Managing a therapy practice means addressing daily challenges like administrative workload and lack of integration. Discover how TotalABA offers seamless workflow management, personalized data collection and analytics to give practitioners clear insights for better outcomes. Find out more about its functionality and reviews.

Overall Rating

Based on 57 users reviews

4.3

All Reviews

Rating Distribution

Positive

86%

Neutral

11%

Negative

Starting Price

Custom

Product Snapshot

Total ABA Specifications

Appointment Management/Scheduling
e-Prescriptions
Lab Integration
Patient Portal
Mobile App
Telemedicine
Billing and Invoicing
Claims Management
Customizable Forms
Patient Demographics

View All Specifications

What Is TotalABA?

Overview

TotalABA, now known as Rethink Total Therapy, is a cloud-based practice management software designed specifically for applied behavior analysis (ABA) therapists and other behavior health professionals. It offers an all-in-one solution to streamline scheduling, billing, data collection and more.

Some of the key pain points it addresses include disorganized paperwork, time-consuming manual tasks and lack of integration between different systems. Overall, TotalABA provides a centralized platform to manage the entire ABA workflow in one place.

What Is TotalABA Best For?

One unique feature of TotalABA is its flexibility and customization abilities. Therapists can customize the data collection forms, design their own reports and dashboards as per their specific needs. This allows for a personalized experience.

The software is also known for its user-friendly interface and easy navigation between different modules.

TotalABA Pricing

TotalABA cost varies based on a customer’s needs and requirements. Get in touch with us to discuss a custom pricing plan.

TotalABA Integrations

The vendor has not disclosed any information regarding its third-party integrations.

How Does TotalABA Work?

Here’s how to get started with the software after its successful installation:

Log in to the TotalABA website with your username and password
Navigate to the Dashboard for an overview of the system
Go to the clients tab to enter basic information for new and existing clients
Click on scheduling to build your schedule by adding time slots
Under the billing tab, customize payment methods and other settings
Go to the clinical section and enter session details and notes for clients
Click portal to set up the client portal for online forms and messaging
From the menu, select reports for insights into your practice’s performance

You can also schedule a free TotalABA demo for a more in-depth look at the software’s functionalities.

Who Is TotalABA For?

The software is suitable for organizations of all sizes in the following healthcare specialties and settings:

Speech therapy
Occupational therapy
Behavioral therapy
Physical therapy
Mental Health therapy
ABA therapy

Is TotalABA Right For You?

Is managing your therapy practice stressing you out? TotalABA could be the solution to simplify your administrative workload while securely scaling your business.

The HIPAA-compliant software offers clinical documentation, scheduling, billing and communications - all in one integrated system hosted securely in the cloud. Rather than managing discrete pieces from various vendors, the unified platform eliminates inefficiency between applications. As practices expand services or add practitioners, the solution grows with you through flexible role-based access and mobile capabilities.

Still not sure if it's the right choice for you? Contact us at (661) 384-7070 and let our experienced team assist you in making an informed decision.

Total ABA Features

Smart Scheduling

The software allows therapists to efficiently schedule, track, and edit appointments to optimize productivity. It integrates with payroll to simplify staff management and offers scheduling templates, enhancing overall scheduling efficiency. Therapists can see availability, book, and waitlist patients. Calendar views and conflicts checking options further optimize appointment planning.

See How It Works

Data Collection And Reporting

This feature enables tracking of data points, analyzing feedback, monitoring behaviors, reporting progress, and attaching documents to patient records. Clinicians can document therapy sessions in real-time and track CSV imports. It also includes graphing features that visualize progress. Furthermore, administrators can access metrics and behavior analytics for improved outcomes.

See How It Works

Billing Software

TotalABA offers comprehensive billing features, including billing reports, automated charge capture, and error checking to streamline the billing process. Online verification of insurance eligibility is available. Full invoicing control is facilitated through statements, AR reports, and payment posting. Additionally, electronic remittances help reduce costs compared to paper billing.

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Patient Portal

The software facilitates secure, HIPAA-compliant communication between patients/families and therapists. It enables digital completion of forms, education, and onboarding processes. Communication is further streamlined with secure messages, assignment uploads, and digital release forms. Patients can also access educational handouts and enjoy convenient portal access from any device.

See How It Works

Pros And Cons of Total ABA

A quick look at Total ABA's strengths and weaknesses to
help you decide if it's the right fit

Pros

Provides a single solution for all key aspects of running a therapy practice like scheduling, billing, documentation and communications
A centralized system allows scheduling across modalities like mental health, ABA, and physical therapy to streamline client care and support whole-person treatment
Shared access to patient information, calendars and messaging enables better coordination as various roles within healthcare teams play in delivering joint care
Advanced scheduling tools give visibility across providers' and staffers' detailed calendar systems
Detailed calendar system helps in service delivery and patient care

Cons

The software requires an ongoing paid subscription, so there are expenses compared to some free/open-source alternatives
As a cloud-hosted solution, the system requires a stable internet connection to use and sync any offline changes made on mobile devices
Initial learning curve for new users, according to some user reviews

Total ABA Reviews

Insights from real users on Total ABA’s features,
performance, and overall experience.

Total 57 reviews

4.3

All reviews are from verified customers

Rating Distribution

Stars

54%

Stars

32%

Stars

Share your experience

Amy

Healthcare, 51-100 employees

Less than 6 months

5.0

April 2024

“Why Total ABA?”

Pros

I appreciate the ability to customize our content and manage each setting.

Cons

I have not found anything that I don't like.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Jason

Education, 51-100 employees

Less than a year

5.0

April 2024

“The advantages of Total ABA’s paperless and real-time data collection”

Pros

Total ABA provides me with very comprehensive clinical oversight. It definitely allows us to run completely paperless and gives me confidence when it comes to audits. I can collect data in real-time, and our clinical staff can review it by the next day for real-time decisions.

Cons

This is definitely not the cheapest program, but from my perspective, it is definitely something that works for a small practice.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Madeleine

Education, 51-100 employees

Less than 6 months

2.0

February 2024

“Paper vs. Digital”

Pros

I use less paper and ink to create programs.

Cons

The data representation is inaccurate, and it takes an extremely long time for anything to load. The schedule is difficult for me to view, and I have a hard time customizing programs. In my opinion, I am better off using Excel.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

View All 57 Reviews

Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

How much does TotalABA cost?

TotalABA offers flexible subscription plans that vary based on individual needs and requirements. You can contact us for more information.

Who are the typical users of TotalABA?

The typical users of TotalABA are behavioral therapists, psychologists, speech therapists and other medical professionals. Parents and patients also use the secure patient portal.

Does TotalABA support mobile devices?

Yes, TotalABA has a fully responsive design that works smoothly on any mobile device through the web browser. Therapists can access the system remotely.

What level of support does TotalABA offer?

TotalABA Scheduling software offers responsive customer support through phone, email and live chat. Therapists can also receive personalized training videos and documentation.

Is TotalABA free?

No, TotalABA is not a free software. But a free demo version is available to evaluate the system before committing to a paid subscription plan.

How can an ABA provider benefit from TotalABA’s practice management solution?

TotalABA’s practice management and integrated billing system can automate tedious workflows and provide customized forms and reports to help ABA providers streamline operations and documentation. It also allows them to efficiently allocate mental health, ABA, and other resources while improving cash flow through higher utilization and client throughput.

How does Total Therapy software benefit healthcare teams?

Total Therapy, previously TotalABA, allows different behavioral service providers such as therapists, assistants and care managers to collaborate seamlessly and make coordinated care arrangements for clients receiving multiple services.