Last Updated
Overview
Managing a therapy practice means addressing daily challenges like administrative workload and lack of integration. Discover how TotalABA offers seamless workflow management, personalized data collection and analytics to give practitioners clear insights for better outcomes. Find out more about its functionality and reviews.
Overall Rating
Based on 57 users reviews
4.3
Rating Distribution
Positive
86%
Neutral
11%
Negative
4%
Starting Price
Custom
Total ABA Specifications
- Appointment Management/Scheduling
- e-Prescriptions
- Lab Integration
- Patient Portal
What Is TotalABA?
Overview
TotalABA, now known as Rethink Total Therapy, is a cloud-based practice management software designed specifically for applied behavior analysis (ABA) therapists and other behavior health professionals. It offers an all-in-one solution to streamline scheduling, billing, data collection and more.
Some of the key pain points it addresses include disorganized paperwork, time-consuming manual tasks and lack of integration between different systems. Overall, TotalABA provides a centralized platform to manage the entire ABA workflow in one place.
What Is TotalABA Best For?
One unique feature of TotalABA is its flexibility and customization abilities. Therapists can customize the data collection forms, design their own reports and dashboards as per their specific needs. This allows for a personalized experience.
The software is also known for its user-friendly interface and easy navigation between different modules.
TotalABA Pricing
TotalABA Integrations
The vendor has not disclosed any information regarding its third-party integrations.
How Does TotalABA Work?
Here’s how to get started with the software after its successful installation:
- Log in to the TotalABA website with your username and password
- Navigate to the Dashboard for an overview of the system
- Go to the clients tab to enter basic information for new and existing clients
- Click on scheduling to build your schedule by adding time slots
- Under the billing tab, customize payment methods and other settings
- Go to the clinical section and enter session details and notes for clients
- Click portal to set up the client portal for online forms and messaging
- From the menu, select reports for insights into your practice’s performance
Who Is TotalABA For?
The software is suitable for organizations of all sizes in the following healthcare specialties and settings:
- Speech therapy
- Occupational therapy
- Behavioral therapy
- Physical therapy
- Mental Health therapy
- ABA therapy
Is TotalABA Right For You?
Is managing your therapy practice stressing you out? TotalABA could be the solution to simplify your administrative workload while securely scaling your business.
The HIPAA-compliant software offers clinical documentation, scheduling, billing and communications - all in one integrated system hosted securely in the cloud. Rather than managing discrete pieces from various vendors, the unified platform eliminates inefficiency between applications. As practices expand services or add practitioners, the solution grows with you through flexible role-based access and mobile capabilities.
Still not sure if it's the right choice for you? Contact us at (661) 384-7070 and let our experienced team assist you in making an informed decision.
Total ABA Features
Smart Scheduling
The software allows therapists to efficiently schedule, track, and edit appointments to optimize productivity. It integrates with payroll to simplify staff management and offers scheduling templates, enhancing overall scheduling efficiency. Therapists can see availability, book, and waitlist patients. Calendar views and conflicts checking options further optimize appointment planning.
Data Collection And Reporting
This feature enables tracking of data points, analyzing feedback, monitoring behaviors, reporting progress, and attaching documents to patient records. Clinicians can document therapy sessions in real-time and track CSV imports. It also includes graphing features that visualize progress. Furthermore, administrators can access metrics and behavior analytics for improved outcomes.
Billing Software
TotalABA offers comprehensive billing features, including billing reports, automated charge capture, and error checking to streamline the billing process. Online verification of insurance eligibility is available. Full invoicing control is facilitated through statements, AR reports, and payment posting. Additionally, electronic remittances help reduce costs compared to paper billing.
Patient Portal
The software facilitates secure, HIPAA-compliant communication between patients/families and therapists. It enables digital completion of forms, education, and onboarding processes. Communication is further streamlined with secure messages, assignment uploads, and digital release forms. Patients can also access educational handouts and enjoy convenient portal access from any device.
Pros And Cons of Total ABA
Pros
Provides a single solution for all key aspects of running a therapy practice like scheduling, billing, documentation and communications
A centralized system allows scheduling across modalities like mental health, ABA, and physical therapy to streamline client care and support whole-person treatment
Shared access to patient information, calendars and messaging enables better coordination as various roles within healthcare teams play in delivering joint care
Advanced scheduling tools give visibility across providers' and staffers' detailed calendar systems
Detailed calendar system helps in service delivery and patient care
Cons
The software requires an ongoing paid subscription, so there are expenses compared to some free/open-source alternatives
As a cloud-hosted solution, the system requires a stable internet connection to use and sync any offline changes made on mobile devices
Initial learning curve for new users, according to some user reviews
Total ABA Reviews
Total 57 reviews
4.3
All reviews are from verified customers
Rating Distribution
5
Stars54%
4
Stars32%
3
Stars9%
2
Stars2%
1
Stars4%
Share your experience
Mental Health Care, 51-100 employees
Less than 6 months
“Why Total ABA?”
Pros
I appreciate the ability to customize our content and manage each setting.
Cons
I have not found anything that I don't like.
Rating Distribution
Ease of use
10
Value for money
10
Customer Support
10
Functionality
10
Hospital & Health Care, 51-100 employees
Less than a year
“The advantages of Total ABA’s paperless and real-time data collection”
Pros
Total ABA provides me with very comprehensive clinical oversight. It definitely allows us to run completely paperless and gives me confidence when it comes to audits. I can collect data in real-time, and our clinical staff can review it by the next day for real-time decisions.
Cons
This is definitely not the cheapest program, but from my perspective, it is definitely something that works for a small practice.
Rating Distribution
Ease of use
10
Value for money
8
Customer Support
8
Functionality
8
Not Specified, 51-100 employees
Less than 6 months
“Paper vs. Digital”
Pros
I use less paper and ink to create programs.
Cons
The data representation is inaccurate, and it takes an extremely long time for anything to load. The schedule is difficult for me to view, and I have a hard time customizing programs. In my opinion, I am better off using Excel.
Rating Distribution
Ease of use
3
Value for money
2
Customer Support
2
Functionality
2
Frequently Asked Questions
How much does TotalABA cost?
TotalABA offers flexible subscription plans that vary based on individual needs and requirements. You can contact us for more information.
Who are the typical users of TotalABA?
The typical users of TotalABA are behavioral therapists, psychologists, speech therapists and other medical professionals. Parents and patients also use the secure patient portal.
Does TotalABA support mobile devices?
Yes, TotalABA has a fully responsive design that works smoothly on any mobile device through the web browser. Therapists can access the system remotely.
What level of support does TotalABA offer?
TotalABA Scheduling software offers responsive customer support through phone, email and live chat. Therapists can also receive personalized training videos and documentation.
Is TotalABA free?
No, TotalABA is not a free software. But a free demo version is available to evaluate the system before committing to a paid subscription plan.
How can an ABA provider benefit from TotalABA’s practice management solution?
TotalABA’s practice management and integrated billing system can automate tedious workflows and provide customized forms and reports to help ABA providers streamline operations and documentation. It also allows them to efficiently allocate mental health, ABA, and other resources while improving cash flow through higher utilization and client throughput.
How does Total Therapy software benefit healthcare teams?
Total Therapy, previously TotalABA, allows different behavioral service providers such as therapists, assistants and care managers to collaborate seamlessly and make coordinated care arrangements for clients receiving multiple services.