Inova Payroll
Last Updated
Key Takeaways
Generated from the text of customer reviews
Inova Payroll is a cloud-based HCM and payroll platform used by HR, payroll, and finance teams. It particularly suits the education industry. Users highlight its simplified payroll reporting and retirement contribution transfers, while some note limited customization for direct-deposit frequencies. Recently, Inova announced an agreement to be acquired by UKG.
Our Verdict
Inova Payroll is a practical option for small and mid-sized organizations managing payroll across multiple employees, entities, or locations. Its per-year pricing can make it accessible to smaller organizations, while customized pricing allows costs to scale with business requirements. We recommend it for growing organizations seeking centralized payroll management without moving immediately to a larger enterprise-oriented platform.
Overall Rating
Based on 14 users reviews
4.4
Rating Distribution
Positive
86%
Neutral
7%
Negative
7%
Starting Price
$1,200
per year
Inova Payroll Specifications
- Employee Information Management
- Recruitment and Applicant Tracking
- Performance Management
- Attendance And Time Tracking
What Is Inova Payroll?
Inova Payroll is a cloud-based Human Capital Management (HCM) platform that combines payroll with HR, time and attendance, benefits, recruiting, learning, engagement, and reporting tools. Its payroll system handles payroll processing and tax filing across all U.S. states, with support for multi-state and multi-EIN organizations. Inova also maintains a single employee record and uses real-time calculations to keep payroll information consistent across the system.
What Is Inova Payroll Best For?
One key feature of Inova Payroll is its ability to manage complex, multi-state payroll through its flexible pay rules engine. It supports correction processing, weighted-average overtime calculations, and automated reciprocity tax withholding. This makes it particularly relevant for payroll and HR teams managing employees across multiple locations or varied compensation structures.
How Much Does Inova Payroll Cost?
Inova Payroll pricing typically starts at $1,200/year. The platform offers customized pricing plans based on business size and operational requirements.
In addition to the base subscription, organizations may incur the following estimated costs:
- Implementation And Setup: Approximately $1,000–$5,000+ for initial configuration, payroll setup, testing, and go-live support, depending on business size and implementation complexity
- Data Migration: Approximately $500–$3,000+ for cleansing, mapping, importing employee records, and migrating historical payroll data
- Training And Onboarding: Approximately $300–$1,500+ for administrator and employee training sessions, depending on the number of users and training requirements
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Inova Payroll Integrations
Inova Payroll offers integrations with the following third-party applications:
- ServiceTitan
- BambooHR
- Indeed for Employers
- InsurePay
- OptimaHealth
How Does Inova Payroll Work?
Here’s how you can access the platform and move through the main payroll workflow:
- Log in to Inova using your employer or employee credentials
- Create and maintain employee records containing the information needed for payroll and HR processes
- Configure pay rules, deductions, tax settings, and other payroll parameters based on your organization’s requirements
- Track employee time and other payroll inputs before the applicable payroll run
- Review payroll data using real-time calculations and correction tools before finalizing the payroll
- Manage tax filing and compliance requirements, including state and local tax calculations and multi-state payroll obligations
- Review payroll reports, audit records, and year-end or quarter-end checklists to verify payroll information and maintain records
Who Is Inova Payroll For?
Inova Payroll is ideal for individuals working in various industries, including:
- Education
- Financial services
- Retail
- Hospitality
- Manufacturing
Inova Payroll Use Cases
Based on our analysis of user feedback and Inova Payroll features, we identified certain business scenarios where the platform fits:
Charter Schools Managing Grant-Funded and Multi-Campus Payroll
Charter schools often need to track employee costs across campuses, programs, and grant-funded positions. Inova Payroll can allocate labor from timecards and payroll to specific funding sources and cost centers. This gives school administrators a clearer view of how wages are distributed across programs, grants, and different employee groups, including salaried staff, hourly aides, coaches, and substitute workers.
Financial Services Firms Managing Compliance Across Multiple Locations
Financial services organizations with multiple entities or locations can face different payroll, employee, and regulatory requirements. Inova Payroll supports multi-location and multi-EIN structures so HR teams can manage employee information for different entities and locations within a centralized HCM environment. This is useful for HR teams that need consistent workforce records while managing regulatory and certification requirements across different operations.
Medical And Dental Practices Managing Variable Workforce Needs
Medical and dental practices often have a mix of clinical, administrative, and support employees with different schedules and work requirements. Inova Payroll fits practices that need to coordinate staffing, time records, labor allocation, and payroll across these roles. Its scheduling and labor-management capabilities help practices account for differences in employee schedules, hours, and labor costs when processing payroll.
Hotels And Hospitality Groups Managing Labor Across Multiple Properties
Hotels and hospitality groups frequently deal with changing staffing levels, shift-based work, overtime, and labor costs across properties. Inova Payroll is suited to organizations that need to coordinate payroll and workforce processes across multiple locations while accounting for different work schedules and pay rules. Its hospitality-specific setup also supports labor allocation and compatibility with systems commonly used in hotel operations.
Is Inova Payroll Right For You?
If you are a small or mid-sized organization that needs payroll software capable of scaling across multiple employees, locations, or tax jurisdictions, Inova Payroll can be a good fit. Its HCM environment is built on a multi-tenant cloud architecture and includes security measures such as multi-factor authentication (MFA), vulnerability scanning, and annual SOC 1 Type II audits. The platform is also ISO 27001 and SSAE 18 Type II compliant, supporting organizations with their security and compliance requirements.
Still unsure if Inova Payroll fits your organization? Reach out to us at (661) 384-7070 to discuss your requirements and determine whether the platform matches your payroll needs.
Inova Payroll Features
Benefit Administration
Inova’s Benefits Administration module manages plan eligibility, waiting periods, age bands, effective-dated plans, and evidence-of-insurability requirements. Employees can review benefit statements, compare plans, add qualifying events, and access plan documents through self-service. The system can also transmit enrollment changes to more than 600 carriers, financial partners, and COBRA administrators.
Recruiting And Onboarding
This feature combines applicant tracking with preboarding, onboarding, and offboarding workflows. Recruiters can create internal or external job listings, use pre-screening and knockout questions, parse resumes, communicate with candidates through two-way texting, and track hiring activity through recruiting analytics.
Learning Management
This module lets HR teams create, assign, and track employee training within the HCM platform. Administrators can import videos, PDFs, SCORM content, and other resources, then build courses or curriculum using a drag-and-drop editor. Employees can participate through discussion boards, groups, news feeds, leaderboards, badges, and achievements, while managers can monitor completion through real-time progress reporting and automated reminders.
Reporting And Analytics
Inova’s Reporting and Analytics module provides more than 350 standard reports, with options to modify columns, add custom fields, set date ranges, and export results in formats such as Excel, CSV, PDF, XML, and text. Users can also build dashboards that combine charts and tables or compare data across different periods. Its predictive analytics layer includes sentiment analysis, benchmarking, and employee-retention indicators, while AIMEE provides recommendations based on people's data.
Pros And Cons of Inova Payroll
Pros
Simplifies PTO and timesheet approvals for team managers
Provides responsive customer support for resolving payroll-related issues quickly
Helps ensure consistent and accurate payroll processing every cycle
Cons
Mobile users cannot enlarge photos within the Company Hub
Navigation can be unintuitive, with commands hidden behind icons
Inova Payroll Reviews
Total 14 reviews
4.4
All reviews are from verified customers
Rating Distribution
5
Stars64%
4
Stars21%
3
Stars7%
2
Stars0%
1
Stars7%
Share your experience
Automotive, 1-10 employees
More than a year
“Betrays trust when mistakes happen”
Pros
They seemed like the right choice...
Cons
We experienced a significant error in our payroll tax calculations, and the most frustrating part was their refusal to take responsibility for the mistake. This lack of accountability created unnecessary stress and complications for our team
Rating Distribution
Ease of use
2
Value for money
2
Customer Support
2
Functionality
2
Religious Institutions, 11-50 employees
Less than a year
“Saves time and money”
Pros
Working with this tool has saved us a lot of time and money. They helped sort out some complex financial questions and the software itself is simple and easy to operate.
Cons
Overall, we're very happy with this software and how it functions day to day.
Rating Distribution
Ease of use
10
Value for money
10
Customer Support
10
Functionality
10
Law Practice, 1-10 employees
More than a year
“Easy to learn and use”
Pros
For me the system is easy to use and doesn't take long to figure out.
Cons
The time-off tracking feature didn't reconcile properly with my in-house system, causing extra work.
Rating Distribution
Ease of use
7
Value for money
7
Customer Support
7
Functionality
7
Frequently Asked Questions
What types of pricing plans does Inova Payroll offer?
Inova Payroll pricing starts at $1,200/year, with customized plans based on business size and operational requirements. Get a customized Inova Payroll price breakdown for your business today.
Does Inova Payroll have a mobile app?
Yes, Inova Payroll does offer a mobile app for Android and iOS.
Who are the typical users of Inova Payroll?
Inova Payroll is suitable for organizations across various industries, including education, financial services, retail, hospitality, and manufacturing.
What level of support does Inova Payroll offer?
Inova Payroll offers support through phone and form submission.
What other apps does Inova Payroll integrate with?
Inova Payroll integrates with several third-party applications, including ServiceTitan, BambooHR, Indeed for Employers, InsurePay, and OptimaHealth.
What language does Inova Payroll support?
Inova Payroll supports English.
Does Inova Payroll offer an API?
Yes, Inova Payroll offers an API.