Paymate Software: Pricing, Free Demo & Features

Last Updated Oct 12, 2026

Reviewed by

Ali Gohar

Overview

Paymate Software helps businesses manage payroll, employee records, and time and attendance through one platform. While setup may take some configuration, its payroll automation and employee self-service features can reduce routine administrative work and give employees direct access to their payroll information.

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Starting Price

Custom

Paymate Software Specifications

Employee Information Management
Attendance and Time Tracking
Labor Compliance
Employee Self-Service Portal
Leave Management
Payroll Integration
Recruitment and Applicant Tracking
Performance Management
Employee Onboarding
Training and Development

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What Is Paymate Software?

Paymate Software is a payroll and HR platform that helps businesses manage employee information, payroll processing, time and attendance, and related HR tasks. It keeps payroll and employee data connected across these functions, while supporting tasks such as payroll calculations, tax reporting, and employee records. Employers can give employees access to pay statements, update personal information, and allow them to manage certain requests through self-service tools.

What Is Paymate Software Best For?

Paymate Software is best for businesses that need payroll and HR management through its Harmony platform. It allows teams to manage employee records, process payroll, track time and attendance, and handle paid time off in one system. Employees can also access their payroll and HR information through self-service tools. The platform supports different pay groups and payroll rules for businesses with varying requirements. It also handles union-related payroll requirements and provides web-based access for employees and managers.

How Much Does Paymate Software Cost?

Paymate Software pricing starts at $300/month, with the actual cost varying based on the required feature set and business requirements.

Other than the base subscription, users should expect the following potential factors that can increase the Paymate Software cost.

Implementation And Setup: $1,000–$5,000 one-time for initial system configuration and deployment
HR Module: +$1–$3/employee/month for employee records and HR management
Time And Attendance: +$1–$3/employee/month for time tracking, PTO, overtime, and approvals
Custom Integration: $2,000–$10,000 one-time for development of unsupported integrations
Multi-State Payroll: +$500–$2,000 setup for multiple state payroll requirements
Union Payroll: +$1,000–$5,000 setup for union rates and payroll rules
Advanced Job Costing: +$1,000–$4,000 setup for detailed labor and project costing
Data Migration: $1,000–$5,000 one-time for importing existing employee and payroll data
Training: $500–$2,500 one-time for administrator and employee training
On-Premise Deployment: $2,000–$10,000+ for additional server and IT infrastructure

Get a flexible Paymate Software price today.

Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

Paymate Software Integrations

The software integrates with the following third-party apps:

How Does Paymate Software Work?

Here's how you can get started with the software upon logging into the system using your credentials:

Login and review the dashboard to access its main payroll and workforce tools
Add employee records with their personal, payroll, tax, and employment information
Set up payroll rules based on employee types, pay schedules, and company requirements
Configure time and attendance data to capture employee hours and related payroll information
Process payroll to calculate earnings, deductions, taxes, and other payroll items
Review payroll results and make necessary adjustments before finalizing the payroll
Manage employee benefits, deductions, and other payroll-related information
Generate payroll reports to review employee payments and payroll data
Set user permissions to control access to payroll and employee information

You can also schedule a free Paymate Software demo to learn more about the platform’s capabilities in detail.

Who Is Paymate Software For?

Paymate Software is used by professionals working in the following industries:

Construction and engineering
Manufacturing
Distribution and wholesale
Retail and commerce
Food and beverage
Healthcare

Paymate Software Use Cases

Based on our analysis of Paymate Software features and capabilities, we have identified a few key scenarios where the platform is a good match for specific operational buyers:

1. Construction Firms Importing Project Timesheets Into Payroll

A construction company that spends time manually transferring project hours into payroll and risks errors when matching hours to specific jobs can use Paymate’s Time & Attendance module to import employee timesheets from Microsoft Dynamics 365 Business Central. The timesheets include details such as projects, tasks, cost codes, trades, and locations. Payroll staff can then use that time data during payroll processing instead of manually entering project-related hours. Paymate supports project and job-cost detail within its time tracking capabilities.

2. Manufacturers Managing Payroll Across Multiple Union Agreements

A manufacturing company with different employee groups covered by separate union agreements may face difficulties applying the correct payroll rules consistently across its workforce. Paymate’s Clarity payroll supports multiple union agreements and custom payroll rules, allowing payroll teams to manage these requirements within the payroll system while using SAP Business One for their broader business operations.

3. Finance Teams Posting Finalized Payroll To Accounting Systems

A finance department that needs to move finalized payroll data into its accounting system without manually re-entering job cost and general ledger information can use Paymate’s SAP Business One integration and payroll export capabilities. Finance teams can finalize payroll and export job cost and general ledger records to SAP Business One. The transfer can include departments, cost codes, cost types, vendors, classes, and employee dimensions used by the accounting team.

4. HR Teams Managing Employee Changes And Time-Off Requests

An organization where HR teams spend time handling routine employee requests and maintaining employee information manually can use Paymate’s Employee Self-Service module alongside its HR tools. Employees can access payslips, submit time-off requests, and maintain relevant information, while HR teams manage employee records, PTO balances, benefits enrollment, incidents, and grievances.

Is Paymate Software Right For You?

If you run an organization with payroll and workforce administration needs, Paymate Software may be worth considering. Its solutions support different deployment models and payroll compliance requirements, including tax calculations, government reporting, and regulatory updates. Security controls such as role-based access and two-factor authentication also help organizations manage access to sensitive payroll information.

Payroll technology is increasingly moving toward connected systems that bring payroll, HR, attendance, and employee services together. Paymate Software follows this direction through integrated payroll and HR solutions, employee self-service, time and attendance tools, and integrations with business management platforms.

Still unsure about investing in Paymate Software? Contact us at (661) 384-7070 to make the right decision.

Paymate Software Features

Payroll Management

Paymate Software allows organizations to manage payroll calculations, employee earnings, deductions, taxes, and required payroll reporting. It supports departments, locations, multiple pay rates, shift differentials, prevailing wages, custom earnings and deductions, and organization-specific payroll rules. The software also handles regulatory updates and government reporting requirements for payroll processing.

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Time And Attendance

The Time and Attendance solution allows organizations to record employee hours through web timesheets, mobile clock-ins, time clock terminals, manual entries, and imported time data. Managers can review employee timesheets, approve recorded hours, and manage overtime rules before approved time information is sent to payroll.

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Document Management

Paymate features Document Management that stores employment contracts, performance reviews, workplace policies, procedures, and signed acknowledgments electronically. HR teams can maintain these documents within employee records and manage them through the HR platform. The feature also supports secure access to employee documents through Employee Self-Service, allowing employees to view relevant company documents and forms online.

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Employee Self-Service

The Employee Self-Service solution gives employees access to their own payroll and HR information through an online portal. Employees can view pay statements, update personal and banking information, check time-off balances, submit leave requests, and access company documents and other information made available by their organization.

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Clarity

Clarity provides payroll and HR management for organizations with more complex payroll requirements. It allows administrators to configure payroll rules, earnings, deductions, benefits, taxes, and reporting requirements while connecting employee, payroll, and time-related information within the same system.

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Pros And Cons of Paymate Software

A quick look at Paymate Software's strengths and weaknesses to
help you decide if it's the right fit

Pros

Handles complex payroll rules, including union calculations and detailed reporting
Easy to set up and manage with limited training requirements
Supports flexible payroll processing, including out-of-cycle payrolls
Provides control over payroll calculations and reporting within the organization
Integrates with accounting and ERP platforms for payroll data exchange

Cons

Complex rule definitions can be difficult to configure
Limited scripting options can restrict deeper payroll customization
Support availability can be challenging for organizations outside Eastern Time

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Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

Does Paymate Software integrate with accounting and ERP systems?

Yes. Paymate connects with accounting, ERP, and other business systems through direct and file-based integrations. Supported platforms include Sage Intacct, SAP Business One, and Microsoft Dynamics 365 Business Central, with additional integrations available across its solutions.

Is Paymate Software suitable for accounting firms managing multiple clients?

Yes. Paymate supports accounting firms and payroll service providers that manage multiple clients from one platform. Each client can have separate access to its own payroll information through role-based permissions.

How does Paymate Software handle payroll compliance updates?

Paymate provides tax calculations and government reporting requirements within its payroll solutions. Harmony also receives automatic tax table and application updates, while its knowledge base documents current tax-table and payroll-form updates for supported jurisdictions.

Can Paymate Software handle complex payroll requirements?

Yes. Paymate supports payroll environments with multiple pay rates, shift differentials, union agreements, prevailing wages, custom earnings and deductions, and organization-specific payroll rules. The available configuration also covers different tax, reporting, and payroll requirements across jurisdictions.

Does Paymate Software support multiple payroll runs?

Yes. Paymate supports regular, off-cycle, and special payroll runs, along with different payroll frequencies and concurrent payroll processing. This allows payroll teams to handle additional or separate payroll runs when their organization requires them.

Can Paymate Software be used as an on-premise payroll system?

Yes. Clarity is Paymate’s on-premise payroll and HR platform. It is installed within an organization’s own environment and uses a centralized database for payroll, HR, time and attendance, and related workforce information.