Square Payroll

Square Payroll helps businesses manage onboarding for employers and new hires alike. Employees receive an invitation to enter their own personal information, banking details, and tax forms directly, cutting down on paperwork that owners would otherwise collect by hand. Submitted details flow straight into payroll, adding new team members within a few steps.

Square Payroll allows teams to report new hires to the appropriate state agency once an employer adds someone to payroll, following state reporting regulations. This capability helps remove a compliance task that owners would otherwise track and file separately in every state where they employ staff. It also assists in keeping a growing business aligned with reporting deadlines without extra paperwork.

The software's scheduling tools let owners create, publish, and adjust shifts for their entire staff from the same dashboard used to run payroll. Because scheduling and pay share one system, users can carry planned hours into payroll calculations. This feature benefits restaurants and retail stores that build shifts by the week.

Through the 'Square Team App', employees can clock in and out, track hours worked, and view estimated earnings and pay stubs from their phones. Owners can also avoid running a separate time clock system, since logged hours sync directly with payroll, suiting hourly staff working variable shifts across locations.

Eligible team members who use 'Cash App' can access pay up to two calendar days before the scheduled payday through Square Payroll's 'Instant Deposit'. Instead of waiting for a standard bank transfer to clear, employees can see funds available sooner in qualifying states. This approach also helps ease cash-flow pressure for hourly workers living paycheck to paycheck.

For every state or locality where a business processes payroll, Square Payroll allows firms to remit tax payments. It also empowers managers to complete filings with the applicable tax agency on the employer's behalf. This capability is helpful for businesses with employees working remotely or across state lines, as it removes the need to track separate filing calendars by hand.