TimelessHR: Pricing, Free Demo & Features

Name: TimelessHR
Price: 20 USD

Last Updated Oct 12, 2026

Reviewed by

Ali Gohar

Overview

TimelessHR helps businesses reduce manual payroll administration through automated statutory calculations and TaRMS-ready reporting. While TaRMS returns still need manual uploading, its local payroll focus addresses key compliance and processing requirements. Overall, it fits organizations looking to reduce payroll administration while improving consistency across compliance workflows.

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Starting Price

$20

per month

TimelessHR Specifications

Attendance and Time Tracking
Compliance Management
Employee Information Management
Recruitment and Applicant Tracking
Performance Management
Employee Onboarding
Labor Compliance
Training and Development
Compensation Management
Employee Self-Service Portal

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What Is TimelessHR?

TimelessHR is a cloud payroll system built for employers with between 1 and 2,000 employees. It can replace month-end spreadsheet work with a single online workspace, where several authorized users can reach the same data without passing files around.

The software lets Human Resources (HR) teams handle onboarding and training for new accounts. It is suitable for admins without specialist payroll knowledge, as it helps them start processing salaries without a long technical setup. Employee, company, and payroll data can be consolidated in one record, which gives accountants a single reference when figures are questioned later.

What Is TimelessHR Best For?

The platform is best known for its one-click TaRMS-ready reporting. Once a pay run is complete, finance teams can compile the figures into an upload-ready file. This capability helps eliminate the need to reformat spreadsheet columns by hand to match the portal requirements. Employers can also upload the file to TaRMS directly, since TimelessHR prepares the data without submitting the return itself. This suits businesses that lack a dedicated payroll specialist, because it removes the formatting confusion that tends to surface at month-end.

How Much Does TimelessHR Cost?

TimelessHR cost starts at $20/month for the ‘Basic’ plan, which offers USD and ZiG payroll, full PAYE, NSSA, ZIMDEF, and NEC support, and supports up to 100 employees. Additional tiers are as follows:

Pro - $35/month (Up To 200 employees)
Pro Plus - $52/month (Up To 300 employees)
Enterprise - $179/month (Up To 1000 employees)
Enterprise Plus - $339/month (Up To 2000 employees)

A 7-day free trial is available for prospective users.

In addition to the base subscription costs, organizations should account for the following potential expenses:

Setup, Onboarding And Training: $50 once-off per organization. This is mandatory on every plan and is published by the vendor
Plan Upgrades As Headcount Grows: $150 /year more when moving from Basic to Pro, and about $1,150/year more when moving from Pro Plus (up to 300 employees) to Enterprise (up to 1,000)
Additional Client Organizations (Accountants): $50 setup/client

For a cost aligned with your organization’s requirements, request a custom TimelessHR pricing estimate.

Disclaimer: The pricing is subject to change.

TimelessHR Integrations

The vendor has not listed any available third-party integrations for this software.

How Does TimelessHR Work?

Once you have logged into TimelessHR, here’s how you can navigate the software:

Import the employee list from an existing Excel sheet and map employee and NEC details to the right fields
Configure payroll for USD, ZiG, or split-pay salaries, along with the PAYE, NSSA, ZIMDEF, and NEC rules that apply
Enter hours worked or sync attendance records, including overtime, lateness, and absence
Review each employee’s calculated USD and ZiG balances before finalizing the pay run
Send digital payslips to employees by email or through WhatsApp-ready workflows
Download the ZIMRA P2 return, NSSA reports, bank schedules, and the TaRMS upload-ready file for filing and salary payment
Add authorized colleagues or additional companies to share access or manage several clients from one account

Schedule a free TimelessHR demo to explore its capabilities in a practical setting.

Who Is TimelessHR For?

TimelessHR caters to businesses across different industries and sectors, including:

Security
Mining
Construction
Manufacturing
Accounting

TimelessHR Use Cases

TimelessHR features make it a potential fit for employers across several HR management scenarios. These include:

1. Accounting Firms Processing Payroll For Multiple Client Companies

Accountants and payroll consultants who run salaries for several clients can manage each company from one TimelessHR account. Every client keeps its own payroll, while the accountant can work across all of them without maintaining separate spreadsheets or installations. This capability helps keep client records distinct and shortens the time spent switching between files at month-end.

2. Security And Mining Employers Converting Shift Attendance Into Pay

Employers with shift-based or site-based workforces often retype timesheets into payroll, which invites mistakes in overtime and absence. TimelessHR lets attendance data flow into salary inputs, so lateness and extra hours are reflected in the pay run. This functionality is useful where large numbers of clock-ins would otherwise be keyed in by hand.

3. Employers Replacing Spreadsheet-Based Payroll With A Centralized Cloud System

Employers transitioning from spreadsheet-based payroll can use TimelessHR to import existing employee data through Excel rather than rebuilding records manually. This gives payroll teams a practical starting point when moving employee records into a centralized system. This approach can reduce manual data entry and make the transition from spreadsheets more manageable.

4. Manufacturing And Construction Firms Tracking Industry-Specific NEC Levies

Businesses whose workforce falls under a National Employment Council face levy rates that differ from one industry to another. With TimelessHR, those rates are handled alongside PAYE, NSSA, and ZIMDEF inside the same payroll run. Finance teams therefore avoid maintaining a separate levy calculation that has to be reconciled each month.

Is TimelessHR Right For You?

TimelessHR is suitable for businesses that want payroll software centered on local statutory requirements rather than a broad international HR suite. It is cloud-based and accessible from phones or laptops, while multiple authorized users can access the same organization.

Its client base includes renowned names, including Lomake Commodities, First Step Premium Building, Regal Office and Home, and Logiteq.

HR teams are increasingly automating routine payroll and workforce processes to reduce manual work, improve data accuracy, and limit payroll errors. In 2026, HR technology trends emphasize connected workforce data and automated workflows as organizations seek greater operational efficiency.

TimelessHR aligns with this trend by automating statutory payroll calculations, centralizing attendance and worked-hours data, and generating digital payslips and TaRMS-ready reports from one cloud-based system.

Not sure if TimelessHR is the right fit for your organization? Reach out to us at (661) 384-7070.

TimelessHR Features

Automated Statutory Calculations

TimelessHR helps teams calculate PAYE, NSSA, ZIMDEF, NEC, and AIDS Levy deductions as part of each pay run. It places industry-specific NEC levies in the same workflow as the national statutory obligations. These capabilities provide HR teams with consistent month-end results and a smaller chance of errors.

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Multi-Currency Payroll

Employers who often pay staff in USD, ZiG, or a combination of both can utilize TimelessHR’s three arrangements within one payroll run. Admins can also update each employee’s balances in real time as hours are entered. Moreover, the software allows HR managers to confirm the exact currency split before issuing payslips, reducing the tax errors that arise when two currencies are reconciled.

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Digital Payslips

After a pay run is finished, finance team can move payslips to employees electronically by email or through WhatsApp-ready workflows. Staff can see their earnings breakdown on their own devices, and payroll teams skip the printing and distribution after each run. Because each payslip draws on the same compensation data, employees and finance see identical figures.

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Attendance And Overtime Tracking

This feature enables teams to enter hours worked, days worked, lateness, overtime, and absence manually. It can also be taken from connected attendance records, then carried into salary calculations. Employers with biometric clocking can link devices, which are sold separately, so clock-ins feed pay inputs directly. This reduces the transcription of timesheets into payroll and gives HR a clearer view of overtime before each run closes.

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Reports And Bank Files

The software allows teams to produce a set of outputs with each payroll run. These outputs include payroll reports, P2 forms, NSSA reports, and bank schedules. Because they come from the same calculation, the totals stay aligned across documents, which simplifies internal reconciliation. Accountants can pass the bank file to the payment stage and file statutory returns without rebuilding any figures in a separate spreadsheet each month.

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Pros And Cons of TimelessHR

A quick look at TimelessHR's strengths and weaknesses to
help you decide if it's the right fit

Pros

TaRMS-ready reports support payroll compliance workflows
Central attendance tracking brings overtime and hours into one record
Digital payslips simplify payroll distribution to employees
Excel imports reduce manual entry of employee and NEC details
Payroll reports bring consistency to month-end processing

Cons

Advanced workforce analytics require more specialized reporting tools
Complex salary structures involve additional configuration
Imported historical payroll records need validation before processing

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Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

What payroll requirements does TimelessHR support?

TimelessHR supports payroll requirements including PAYE, NSSA, ZIMDEF, NEC, and AIDS Levy calculations. It also supports payroll processing in both USD and ZiG.

How does TimelessHR handle employee data migration?

Businesses can import existing employee information from Excel and map employee and NEC details during setup. This can reduce the manual effort involved in transferring payroll data from spreadsheets.

Does TimelessHR offer a free trial?

Yes. TimelessHR offers a 7-day free trial, allowing businesses to evaluate the payroll platform before committing to a paid plan.

Does TimelessHR directly submit payroll returns to TaRMS?

No. TimelessHR prepares a TaRMS upload-ready file, while the employer remains responsible for uploading the file to TaRMS.

Does TimelessHR include attendance management?

Yes. The platform supports attendance, overtime, and worked hours tracking. These inputs can be used as part of the payroll calculation process.