CORE ELMS
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Overview
CORE ELMS streamlines experiential education with automated scheduling, robust evaluations, and centralized compliance tracking. It simplifies business administrative tasks and enhances workflows and real-time insights into clinical program performance. While some may find navigating customized settings initially challenging, its dedicated support and user-friendly interface maximize efficiency.
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Starting Price
Custom
CORE ELMS Specifications
- Activity Dashboard
- Asynchronous Learning
- Activity Tracking
- Access Controls/Permissions
What Is CORE ELMS?
CORE ELMS is a platform designed for schools that implement clinical/non-clinical placement programs, nursing, pharmacy, social work, and more. Rather than coordinators managing placements through spreadsheets and email chains, the platform centralizes scheduling, student compliance documentation, evaluations, and accreditation reporting into a single system. SmartMatch technology assigns students to clinical sites and preceptors using configurable rules and preferences, while automated reminders track required credentials.
What Is CORE ELMS Best For?
CORE ELMS's Graduate Tracking and Job Boards feature allows programs to track students after they have graduated without having to send out alumni surveys or manually track alumni, knowing where they ended up. It is for a program director or clinical coordinator in a nursing, pharmacy, or allied health program who requires outcome data that is verified for accreditation cycles but lacks an efficient means to track the outcome data. Directors can enter employment status, field rotation conversions and further education in one place and preceptors can post jobs directly to a program-specific job board, putting graduates in front of jobs that match their qualifications rather than sitting idle and waiting for the right opportunity to come along.
How Much Does CORE ELMS Cost?
CORE ELMS price is estimated to cost around $500–$1,500/month, depending on the number of students, programs, modules, and institutional requirements.
Besides the base subscription, users should also consider the following potential expenses:
- Student-Based Fees: Approximately $50–$150/student/year, depending on enrollment volume and contract terms
- Optional Modules: Approximately $300–$1,500/year/module, depending on functionality
- Implementation And Configuration: Approximately $1,000–$5,000 one-time, depending on migration, integrations, and customization requirements
- Third-Party Services: Approximately $50–$200/student/year for compliance and screening services, depending on the services selected
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
CORE ELMS Integrations
CORE ELMS software integrates with DocuSign.
How Does CORE ELMS Work?
After a successful CORE ELMS implementation, here is a systematic guide to getting started with CORE ELMS:
- Log in to CORE ELMS with the provided username and password
- Configure your program information in the ‘Program Settings’ module, such as terms, mandatory rotations and more
- Enter student information, profile, requirements, and placement preferences in the ‘Students' module
- Enter sites and preceptor information that could be used for placements.
- Set-up placement rules and begin scheduling students to sites or preceptors for future terms via the ‘Instant Scheduling’ feature.
- Track and alert students about their immunizations, licenses, and other requirements
- Develop individual online evaluation forms for preceptors to use to evaluate students
- Create reports of key data, such as placement performance, student compliance and feedback
- Use other tools such as the messaging center, document library and portfolios according to your workflow requirements.
Who Is CORE ELMS For?
CORE ELMS has been designed for higher education institutions and businesses in various industries. The following are the industries and sectors:
- Healthcare
- Law
- Education
- Nursing
- Social work
CORE ELMS Use Cases
We have compiled a list of scenarios, based on user feedback and our analysis of CORE ELMS features and capabilities, where this platform is a good match:
Nursing Colleges Moving Away From Fragmented Legacy Systems
Clinical documentation for nursing programs is often scattered across faxes, classroom-specific folders, and disconnected legacy platforms, making it difficult to verify placement status, compliance, and evaluations without checking several sources. CORE ELMS centralizes these into one platform: student credentials such as immunizations, background checks, HIPAA, and CPR certifications are tracked with automated reminders before they expire, while SmartMatch technology assigns students to clinical sites and preceptors based on configurable rules and preferences rather than manual scheduling.
Large Programs Managing Multiple Degree Levels At Once
Having multiple undergraduate, accelerated, RN-to-BSN, NP, MSN and DNP programs running concurrently strains scheduling and compliance tracking and preceptor coordination. CORE ELMS enables coordinators to organize rotations across all pathways with one click student matching and preceptor credential forms with no student login. It is possible to introduce new programs and licensure tracks without establishing independent administrative procedures for each.
Small Clinical Teams Replacing Spreadsheets And Scattered Reports
Most clinical programs begin the process of coordinating scheduling with spreadsheets, reports, and email chains. This can lead to wasted staff hours reconciling the information. Placements, site-specific requirements, and affiliation agreement tracking are all synced in CORE ELMS, allowing small teams to spend more time supporting students and clinical partners and less time managing paperwork. Flexible scheduling also allows coordinators to easily change rotations in response to site availability.
Institutions Aligning Evaluations With Changing Accreditation Standards
If there are changes in accreditation requirements, programs with disjointed spreadsheets for curricular outcomes have a difficult time consistently aligning curriculum to the new standards. CORE ELMS allows programs to create the curriculum mapping within the system and even associate with their LMS for automated data transfer of performance. A single location for administrators to record evaluations and produce accreditation-ready reports without having to gather the data manually from various sources.
Is CORE ELMS Right For You?
Are you struggling to efficiently manage a growing number of clinical and non-clinical placements as your business operations programs? CORE ELMS could be the ideal can be a practical fit. Institutions like UConn, the University of Texas at Austin, and Ohio State rely on the platform. Customizable evaluations, automated compliance tracking, and analytics reporting save time compared to manual processes, and PeopleGrove maintains GDPR and CCPA compliant data practices throughout.
If you’re unsure about CORE ELMS as the perfect fit for your needs, don’t hesitate to contact us at (661) 384-7070, and we’ll help you make an informed decision.
CORE ELMS Features
SmartMatch
CORE ELMS uses a proprietary algorithm, SmartMatch, to automatically match students with clinical sites and preceptors based on rules coordinators set in advance i.e. program requirements, site capacity, and preceptor preferences. Rather than relying on manual spreadsheet matching, the system runs these rules to place students, and it supports configurable logic on both the site and student side, so placements can follow whatever criteria a program requires.
Student Requirements And Compliance
The platform gathers and stores necessary student documents such as immunization records, background checks, HIPAA training, CPR certification, etc. Each document is monitored for its expiration date, and the system automatically notifies you before a document expires. Coordinators can view compliance status for the all students, without having to open individual files.
Evaluations
Customizable evaluation forms for students, preceptors and clinical sites, automated reminders when evaluation is due. It automatically grades and marks low scores, according to the criteria that are set by a program. Forms can be created to align to any rubric that a program or accrediting body may have.
Reporting Suite
The reporting suite pulls data from scheduling, compliance, and evaluations into customizable reports, exportable via spreadsheet or API. Programs can generate quick snapshot reports for a single term or build more comprehensive reports across an entire clinical program, including the documentation formats accreditation reviews typically require.
Site Management
CORE ELMS keeps every clinical or field site a program works with in a single record, including availability, contract status, and other site-specific details. Coordinators use this to check site capacity before making placements, keeping site oversight and placement logistics centralized rather than tracked separately.
Pros And Cons of CORE ELMS
Pros
Centralizes records and documents in one place, reducing the search time across multiple systems
Matches students to sites via smart algorithm, speeding up the process
Ties evaluations, reporting, and compliance, delivering accreditation-ready data without manual assembly
Cons
Without support, some feature settings can be difficult to configure
Notes function needs improvement, restricting its use for quick documentation inside the application
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Frequently Asked Questions
Does CORE ELMS offer an API?
Yes, it offers an API.
What languages does CORE ELMS support?
The software supports the English language.
What other apps does CORE ELMS integrate with?
The platform integrates with DocuSign.
Does CORE ELMS have a mobile app?
Yes, CORE ELMS have mobile app for Android and iOS.
What types of pricing plans does CORE ELMS offer?
CORE ELMS cost is estimated at $500–$1,500/month, with final pricing varying based on the number of students, selected modules, implementation requirements, and institutional needs. Contact us for a CORE ELMS pricing estimate.
Who are the typical users of CORE ELMS?
CORE ELMS software users are from higher education institutions, and organizations in various industries, including social work, law, education, healthcare, and nursing.
What level of support does CORE ELMS offer?
CORE ELMS software provides support via a knowledge base and FAQs.