Evernote Teams: All-in-One Task Management Software for Teams and Individuals

What is Evernote Teams?

Overview

Evernote Teams is a task management and note-taking software where users streamline communication by collecting, creating, and organizing notes, pictures, videos, web clippers, and voice memos across multiple devices. Using Evernote, managers and individual team members can keep track of ideas, projects, and to-do lists in a centralized place accessible on computers, tablets, or mobile phones – even when offline.

What is Evernote Teams Best For?

Evernote Teams serves as an all-in-one digital file cabinet, personal notebook, and project management tool for individuals and teams. Each team member can create notes, keep on top of assigned tasks, and manage schedules in one place, while also collaborating with others for projects and meetings.

In terms of functionality, the platform is one of the most widely-used online note-taking apps and syncing services in the market, with its wide range of advanced features and collaboration tools available even to free users.

Evernote is also known for its highly-customizable user interface. Team members are able to work smarter and faster, brainstorm on large projects, share notes with ease, and see the most important information in a simple, organized view.

Evernote Teams Pricing

Once installed, Evernote Teams comes with a free version and offers a one-month free trial. The software then offers users two additional paid plans with annual and monthly subscriptions, which include ‘Professional’ and 'Teams' tiers priced at $10.99 and $14.99 per user per month respectively. Paid tiers of Evernote Teams offer advanced features like digitizing receipts, PDF search, and see the version history of your notes.

Evernote Teams Integrations

Evernote Teams supports integration with a variety of third-party software, including Microsoft Outlook, Google Drive, Slack, Salesforce, Google Calendar, and Microsoft Teams. It has cross-platform functions on multiple devices, such as laptops, tablets, and smartphones, and is compatible with Mac, Windows, Android, and iPhone operating systems.

How do Evernote Teams Work?

Users can create an Evernote account through its homepage, and click ‘sign up’ in the top-right corner. This will then allow access to Evernote’s dashboard and easy-to-install note templates, where users can customize built-in features for managing their own notes, assigned tasks, and schedules.

Using Evernote Teams is a lot more than just basic text. Users can add rich media such as pictures, web clippings, and voice memo files, or create tables and link to external content.

For those just starting out, Evernote business allows users to organize notes however they want, and add more notes, rename them, or move from one notebook to another at a later time.

Who is Evernote Teams for?

Evernote Teams is a great organizational tool to assist with any number of projects, from teamwork and business to day-to-day life. Some common examples of customers on Evernote Teams include:

  • Medium-sized businesses
  • Small businesses
  • Large enterprises
  • Nonprofit organizations
  • Public administrations

Evernote Teams Features

  1. Calendar Integration

With Evernote Teams, you can connect Google Calendar from up to five accounts to view upcoming events, search for similar notes, and create new meeting notes directly from your events. This lets you link notes to events and make them easier to find, which can better prepare you for them ahead of time.  

  1. Customizable Home Dashboard

Evernote Team’s Home function allows you to view your most relevant content on your dashboard first. This feature consists of widgets designed to display your most important content in an easy-to-follow format, with customizable options for notes, scratch pads, and recently captured images.  

  1. Evernote Tasks

Tasks let you move seamlessly between your workflows and to-do lists, and manage the information you need to complete them. Tasks are kept in context with each of your project ideas, meeting notes, and other relevant documents, with unsorted tasks being kept in your default task note for later. 

  1. Search Functions

Evernote Team’s powerful search functions include drop-down tools such as real-time search suggestions, saved searches, and search filters to let you quickly locate whatever you and your team are looking for with ease. Advanced search filters like handwriting search, PDF document search, and geographic search are also available.

  1. Evernote Spaces

Spaces on Evernote Teams is the simplest way for you and your team to quickly find, view, share, and edit a collection of digital notes and notebooks in a single place. How you decide to use Spaces depends on the long-term goals of your team, as this function provides features for managing vendors, projects, and process management.

Is Evernote Teams Right for You and Your Business?

Evernote Teams works best for both individuals and small to medium-sized businesses, as well as large enterprises and nonprofit organizations.

Many users have recommended Evernote business for its functionality for all types of projects and the software’s quick and reliable note-sharing features. Despite its deceptively simple design, many users also found Evernote Teams’ feature-rich interface as a great tool for collecting and organizing all kinds of information.

However, some have reported issues with the platform’s mobile app, with users requiring an internet connection to access all their notes – meaning that this wouldn't be possible while offline.

Evernote Teams Pricing

Free Plan (Evernote Basic)

Free for all users
Professional

Best for individuals

$10.99/user/month
Teams

Best for groups

$14.99/user/month (min. 2 users)
What’s included:

✔ Access anywhere on any device

✔ Capture and organize notes, files, photos, and voice memos in one place

✔ Clip anything from the web

✔ Secure cloud storage to keep information protected and private
What’s included:

✔ 20 GB of monthly uploads
✔ Assign tasks to others and track progress

✔ Connect work and personal Google Calendar accounts

✔ Customize Home dashboard with multiple pinned notes and widgets

✔ Find content faster with geographic search tool

✔ Export notebooks as PDF files
What’s included (everything in professional, plus):

✔ 20 GB monthly uploads + 2 GB per user
✔ Collaborate together in shared workspaces
✔ Centralize account administration and user management
✔ Maintain company ownership of business data
✔ Dedicated Success Manager for teams with over 25 seats
✔ Onboard new team members quickly with a robust training program

Evernote Teams: All-in-One Task Management Software for Teams and Individuals Features

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Access Controls/Permissions

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Budget Management

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Data Import/Export

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Employee Management

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Milestone Tracking

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Planning Tools

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Strategic Planning

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Task Managementt

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Visual Workflow Management

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Workflow Management

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Process Modeling & Designing

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Real Time Reporting

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Timeline Management

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Activity Tracking

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Remote Support

Frequently Asked Questions (FAQs)

Does Evernote Teams offer an API?

Yes, the software system has an API feature included.

How does Evernote Teams work?

It allows users to create to-do lists, capture ideas and memories, and manage projects. They can write notes, scan images, record voice memos, attach documents, and take clips from the web. It allows you to organize everything in one place.

What level of support does Evernote Teams offer?

Users can consult the knowledge base and FAQs/forums or connect with support via email.

What other apps does Evernote Teams integrate with?

It can integrate with Smartsheet, DocuSign, Redbooth, Salesforce Sales Cloud, ThisData, IFTTT, Azendoo, Zapier, and Shoeboxed.

What type of pricing plans does Evernote Teams offer?

Evernote Teams offers different pricing plans for different clientele. Click on the "Get Pricing" button above to get a custom quote specially tailored for your enterprise requirements.

Who are the typical users of Evernote Teams?

Freelancers, large enterprises, small and mid-sized businesses, non-profit organizations, and public administrations are typical users of Evernote Teams.

Evernote Teams: All-in-One Task Management Software for Teams and Individuals Pricing

Small Organization

Within Budget

Medium Organization

Within Budget

Large Organization

Within Budget

Evernote Teams: All-in-One Task Management Software for Teams and Individuals reviews

Overall Rating

13 Reviews

Excellent
38%
Good
46%
Average
15%
Poor
0%
Terrible
0%

Evernote provides great tools for collaboration.

March 2023

John S.

Consulting

Pros:
I've been using Evernote Teams for a few months now and it has really helped our team collaborate more effectively. Evernote Space allows me to easily share notes, images, and documents with my team members and the task management tools are great for keeping projects on track. Additionally, the search function is really useful for quickly finding what I need.
Cons:
My only problem with Evernote is that the software has limited space for free users and you need to upgrade in order to get more. Also, the mobile app could use a few improvements such as increasing the speed of loading notes.

Evernote is easy to use and great for staying organized.

March 2023

Samantha M.

Retail

Pros:
I started using Evernote a few months ago and I'm really impressed with how easy it is to use and keep track of tasks. The feature that caught my eye was the ability to sync my notes across all devices, which makes it really convenient to carry around what I need. It also has plenty of features like tags and calendars that help me stay organized.
Cons:
The free version is a bit limited in terms of features so if you're looking for more advanced options, you'll have to upgrade. Additionally, the mobile app could use a few improvements. Despite these cons, I would still recommend Evernote for its great organizational capabilities.

Evernote is a great tool for productivity and organization.

February 2023

Jake P.

Technology Solutions

Pros:
Evernote is a great tool that helps me stay organized and productive. I love being able to quickly access my notes from any device and the search function is really helpful for finding what I need when I'm in a hurry. The ability to share notes and collaborate with others has been really useful for our team.
Cons:
The pricing is a bit high, especially for small businesses. Additionally, I wish the mobile app was a bit more robust so that it could be used without connectivity when needed. Overall, though, Evernote is an awesome tool for productivity and organization.

Evernote organizes your notes very well.

February 2023

Hitesh T.

Publishing

Pros:
I started using Evernote for my business primarily for note-taking and have found it to be very helpful in organizing notes and ideas. Before, I used to struggle with remembering which notes I had taken and where they were, but Evernote has really made it easier for me to keep track of what I need.
Cons:
The mobile app is somewhat slow at times and can be a bit buggy. There are some features that could be improved as well, such as the search feature as it doesn't always seem to be accurate. Additionally, the paid plans are a bit expensive for small businesses.

Excellent for task and time management

February 2023

Emily W.

Educational Institute Management

Pros:
The software enables us to handle tasks ranging from job scheduling to personnel assignment and beyond. Evernote is a fantastic software for storing and archiving large amounts of data, and it allows us to effortlessly create notes on that data. Our team members find it quite straightforward to navigate the app. The software is simple to use for the majority of individuals. Because of the smooth user experience and design, even complicated functionalities are simple to comprehend. The software even allows us to easily save and mark online pages.
Cons:
Although the cloud solution has many advantages, some thought should be paid to enabling flexibility for offline use because it is quite difficult to access appropriate functionality while offline. We are unable to sync with other devices while offline, which is really inconvenient. The software is quite expensive, and it is not practical for small businesses to use. The system does not have a Kanban board, which is somewhat disappointing. Additionally, the project and task management functions can be improved.

One of the most user-friendly and collaborative note-taking programs available!

January 2023

Katherine W.

Software Industry

Pros:
Even for inexperienced users like us, Evernote makes note sharing and collaboration across platforms simple and quick. As a result, effective group work and cooperation in the learning environment are possible. It is also very simple to share files among team members. We may make the project visually appealing by using a range of formats, fonts, and colors. With the option to add categories, notebooks, and shortcuts, we can easily discover what we need for project management and organizing.
Cons:
The software provides limited templates for us to choose from, which makes the new task creation time tedious. Integration of drawings and pictures needs improvement. We cannot make tags for single lines in a notebook; it can be done only for the entire notebook, and this function wastes our time as we need to read the entire manuscript to identify a specific line. The customer support is extremely slow. Whenever we encountered a technical problem, we had to wait for a long time for the technical support team to get back to us.

Evernote is extremely scalable.

January 2023

Liam J.

Broadcast Media

Pros:
Evernote is excellent to use on a desktop, but I think the ability to compose notes, create calendars, and create tasks on a mobile device and then share and update them whenever I want is Evernote's strongest feature. It's where I keep info that I might need at some point. The biggest advantage of utilizing Evernote is that all my data is secured with a password for added protection. Even though there are several services and apps similar to Evernote, it’s one of the first to achieve scalability, which is why I like it. It has an easy-to-use design and a plethora of useful features, such as real-time note synchronization.
Cons:
It’s great that I can have a personal to-do list attached with the notes, but it needs some improvements. For example, if I check an item upon completion, it is marked with a strikethrough line, whereas I would prefer it to disappear or be moved to the bottom at least. I believe it is currently not at its best. Also, you cannot apply tags to specific text quotes. If the report is extensive, it can only correlate tags with a document, which is inconvenient because I have to navigate the full paper to find the information I need.

Excellent notes management.

January 2023

Molly L.

Computer Software

Pros:
I like everything Evernote has to offer. I love the features like the ability to write and update notes from numerous devices with a single account. The most useful features that I found are the ability to add tags, assign tasks, remind others, and offer mobile access, which has made me and my team more productive. In comparison to other similar softwares, the reflection time, or time required to update data on other devices, is practically non-existent. It has a great UI which is so sleek and smooth that I occasionally just roam around doing nothing.
Cons:
The only issue I have faced while using Evernote is when two or more people are editing the same document. Evernote actually makes a copy of it and does not update at the same time. It keeps them as separate copies and one might not be updated. The software team should investigate and correct the problem. However, this is a very small issue for us and we can surely work around it.

Easy Projects is no doubt one of the most amazing project management platforms out there!

December 2022

Danny J. Johnson

Associate Analyst

Pros:
Not only did Easy Projects fit all of our requirements, but they are constantly inventing and enhancing the platform, making it better as time passes. We're still in the implementation stages, but I'm impressed with how much work, attention to detail, and care they've put into the process, and I have no doubt the ultimate result will be absolutely great. Their patience with our ever-changing requirements should be lauded in and of itself.
Cons:
The save feature was disabled in a recent update. It has become increasingly difficult to export my files and papers via the app. Too many notifications irritate me. They should adjust the default option so that only important notifications are sent to users. Because there are so many notifications, the major updates often go ignored. I have no other issues with the software; I just want them to address these and remove them as soon as possible. And also, I want them to keep improving the software and adding more features to it.

The Best Note-Taking Software in the Market

December 2022

Sophy D.

Telecommunication

Pros:
Evernote is a fantastic piece of software that simplifies notetaking, project planning, and project administration. We can quickly move between projects since the software is very simple to use and understand. very elegant and simple to operate and personalize. Evernote's OCR (optical character recognition) capability scans photos we take, allowing its sophisticated search tool to identify material on scanned documents and even pictures. The software also has excellent collaboration tools, allowing us to quickly cooperate with other platforms. Even the subscription prices are extremely reasonable for this amazing solution.
Cons:
The software upgrades are a little sluggish; we have to wait a long time to add new market features. And, on occasion, new updates alter the appearance of the dashboard and notes, which is rather inconvenient. Furthermore, the spell-checker tool is outdated. And it doesn't always catch errors, which causes a lot of problems with crucial papers. This program's file format cannot be read by other software, and if we need to share the notes with our team, they must also have this application for it to operate.

Essential for note-keeping and excellent organization

December 2022

Ross M.

Media Production

Pros:
It is the ideal personal digital notebook and is essentially designed as a collection of notebooks, allowing you to organize and record whatever you need to. Evernote comes in handy when you need to quickly jot down ideas and concepts that you need to refer to later. And since it is cloud-based, all my work is available to be continued from whatever device I want.
Cons:
I cannot actually say that it’s a con, but the notes section bugs me a lot. It forces you to name a note right away, and sometimes I'll start writing my comment and then realize I'm in the Name box. Both the desktop version and the mobile app have this issue.

Evernote is one of the most perfect and visually pleasing note-taking apps around

November 2022

Hitesh J.

Education Management

Pros:
I have been creating beautiful, easy-to-read notes that have helped me streamline my work for years now. Evernote gives you a variety of graphical, stylistic, and formatting options, which makes it especially appealing to students. They can collaborate with each other and share class notes, which promotes teamwork in the classroom.
Cons:
I personally use the Outlook plugin to manage my attachments, but it typically "chooses" to ignore the Evernote file type, which needs to be looked into. Homescreen customization has not been made easy, which kind of forces you to stick with what’s already there.

Increases productivity like no other

October 2022

Ben M.

Internet

Pros:
It is great if you have to save something for a long time since the database it offers is practically unlimited, and whatever is there, it's there for good. The only sort of limit it comes with is the monthly upload capacity, which is itself so huge that you won’t ever notice it. I was able to thoroughly scan every document and photo in my home within one month, and I wasn't even near exceeding the limit. Almost all the platforms are covered by Evernote except Linux, which wasn't a concern for me, and there’s a very decent online app. Whatever you need to do can be done on any of the platforms available.
Cons:
However, the apps available on each platform can differ significantly in some places. For example, a certain note that can be edited with a picture won’t have the same layout on the mobile app. I have felt that their focus is on the desktop version, which provides a completely distinct experience from the web application (which we use the most). And the mobile app falls somewhere in the middle, which is to be anticipated. If I don't properly rename scanned documents using the mobile app, they get auto-named and get lost somewhere in the list of files you have. Then, good luck finding it.

Call us at

(661) 384-7070

Call us at

(661) 384-7070