What is HighGear Software?


HighGear is a work automation software that enables organizations to design, automate, and deploy custom business processes without any coding. It provides a flexible and easy-to-use interface for creating custom workflow applications, forms, reports, and dashboards that can be integrated with other systems. With HighGear, companies can streamline their operations, increase productivity, and improve collaboration across teams.

What is HighGear Best for?

HighGear is most popular for its ability to build enterprise-grade workflow without writing code. Additionally, HighGear offers the right speed and flexibility for experts to build, manage, and integrate enterprise-grade workflow applications.

HighGear is also a popular choice among regulated industries seeking to develop custom workflow applications that align with their specific needs. Rather than adjusting to pre-existing software or burdening their IT department with developing in-house solutions, HighGear project management software empowers users to swiftly design tailored applications that encourage user adoption and drive better outcomes.

HighGear Project Management Pricing

HighGear pricing starts from $59 per additional licensed contributor, which is the annual subscription fee. Four monthly flexible pricing plans are available; namely the Team, Department, Business, and Global plans. Furthermore, a la carte pricing is also an option for businesses that want to purchase only specific features.

For more details on the HighGear pricing tiers, please see the table at the bottom of this page. You can also click 'Get Pricing' above to contact one of Software Finder's in-house pricing experts.

HighGear Integrations

HighGear integrates with an open web service API that allows connecting with industry-leading business applications. A wide range of integrations are available and we have listed the most popular applications below:

  • Oracle
  • Microsoft Active Directory
  • Zapier
  • Microsoft Power BI
  • Microsoft Office 365
  • One Drive
  • Salesforce
  • HubSpot
  • Amazon Web Services
  • IBM FileNet

How does HighGear Work?

HighGear is available both as a cloud-based SaaS hosted on Microsoft Azure and an IT-ready, on-premise solution. Here is a step-by-step guide on how to start using the HighGear platform and automate workflows without writing code:

  1. Sign up for a free HighGear trial or purchase a subscription.
  2. Once you've signed in, click on the "Design" tab to create your first workflow or choose from pre-built templates.
  3. Use the drag-and-drop interface to design your workflow by adding steps, forms, rules, and actions. You can customize each element to match your specific requirements.
  4. Once you've designed your workflow, test it thoroughly to make sure it works as expected. You can use the built-in testing tools to simulate different scenarios and troubleshoot any issues.
  5. After testing, deploy your workflow to make it available for use by others in your organization. Set user permissions and notifications to control who has access and when they are notified about tasks.
  6. Monitor the performance of your workflows using real-time analytics and reporting tools provided within HighGear. Use this data to optimize workflows and improve efficiency over time.

By following these steps, you can streamline operations with HighGear. We also highly recommend scheduling a HighGear demo to understand the functionality in a more detailed manner. Click 'Watch Demo' to book it for free.

Who is HighGear for?

HighGear caters to mid to large enterprises. It is particularly feasible for regulated industries that require compliance with strict regulations and guidelines. Industries that require a high degree of customization can track progress, improve visibility, meet compliance requirements, and streamline operations using HighGear.

The following industries might benefit from HighGear: 

  • Healthcare
  • Pharmaceuticals 
  • Finance

HighGear Project Management Software Features

  • No-code Workflow Development
    HighGear provides a drag-and-drop interface to design processes and workflows that can be tailored to your specific requirements. The platform specifically favors business users to automate their processes, rather than being a low-code workflow platform intended for IT developers. This purpose-built approach enables non-technical users to easily create and customize workflows according to their requirements, without needing extensive programming knowledge or support from developers.
  • Forms and Data Collection
    Create forms and collect data from internal and external sources to streamline workflows. Choose from a variety of form fields, including text boxes, dropdown menus, and checkboxes. You can also add images and logos to your forms to make them more visually appealing.
    Moreover, create forms for a wide range of purposes. Embed these forms on your website or share it via email or social media
  • Task Management
    Easily assign tasks to individuals or teams and set deadlines. You can also track progress, manage work and get real-time updates on the status of your tasks. Customize your tasks with a wide range of options, including due dates, priority levels, and tags. This allows you to create an organized workflow that fits your team's unique needs.
  • Analytics and Reporting
    Users can generate custom dashboards, in-depth analytics, and ad-hoc reports to visualize the granular metrics. The reports help to determine ROI, productivity, and profitability, necessary to improve visibility into business operations. 
    HighGear's reporting API and Open Data Model provide users with the ability to effortlessly design, preview, publish, schedule, and export reports in multiple formats for automatic e-mail distribution.
  • Compliance Management
    The software helps regulated businesses to meet compliance requirements by providing a flexible platform that is configurable to align with specific regulations. The software allows users to create custom workflows, forms, and business rules that comply with regulations/standards such as HIPAA, GDPR, and SOX.
    Additionally, HighGear's audit trail feature tracks all changes made to data within the system, ensuring transparency and accountability. This helps organizations demonstrate compliance during audits and inspections.
  • Enterprise-grade Security and Access Controls
    Robust security and access controls ensure protection of sensitive data. Role-based access controls allow administrators to define user roles and permissions so that only authorized users can access specific data and functionality. HighGear also supports multi-factor authentication.
    HighGear employs industry-standard encryption protocols to protect data both in transit and at rest. Hosted on secure servers with 24/7 monitoring and automatic backups, the platform can prevent data loss in the event of a breach or system failure. HighGear also offers regular security updates and patches to address any new vulnerabilities or threats.
    Establishments such as the U.S. Army, NASA, the U.S. Marine Corps, the Defense Logistics Agency, Lockheed Martin, and Raytheon have trusted HighGear's security protocols for over 15 years.

Is HighGear Right for You?

If you belong to a regulated business industry and require a no-code workflow process management platform for your team, then HighGear can prove to be a good choice. NASA and the US Army are notable organizations using the software. 

HighGear Software Pricing Breakdown

HighGear's licensing structure allows for free usage by anyone who is not considered a "Contributor." A user can be assigned up to 5 open tasks without requiring a license. A "Contributor" is defined as a user with more than 5 open tasks assigned to them at any given time. However, if a Contributor closes two tasks, they can be assigned an additional two tasks without affecting their limit of open tasks.

Some features are only available when minimum license requirements are fulfilled. Use ‘Get Pricing’ to learn more.

HighGear Features


Access Controls/Permissions


Budget Management


Data Import/Export


Employee Management


Milestone Tracking


Planning Tools


Strategic Planning


Task Managementt


Visual Workflow Management


Workflow Management


Process Modeling & Designing


Real Time Reporting


Timeline Management


Activity Tracking


Remote Support


  • No-code workflow automation
  • Simple drag and drop feature for designing processes
  • Scalable
  • Cloud and on-premise deployment options


  • Pricing not suitable for small businesses
  • Technical expertise required to set up and maintain software

Frequently Asked Questions (FAQs)

Does HighGear offer an API?

Yes, API access is available.

Does HighGear support mobile devices?

Yes, it is compatible with Android, iPhone, and iPad.

What languages does HighGear support?

The software is compatible with English, Spanish, and French.

What other apps does HighGear integrate with?

The software integrates with a wide range of applications including Salesforce, HubSpot, Microsoft Office 365, Oracle, and PowerBI.

What type of pricing plans does HighGear offer?

Pricing of the software begins from $59 per additional licensed contributor.

Who are the typical users of HighGear?

Mid-level businesses to large enterprises can use the software.

HighGear Pricing

Small Organization

Within Budget

Medium Organization

Within Budget

Large Organization

Within Budget

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Call us at

(661) 384-7070

Call us at

(661) 384-7070