Paymo Software

What is Paymo?


Paymo is a project management tool specifically designed for small and medium-sized client-based businesses. The solution offers a range of features that effectively manage projects, invoice clients, track time, and measure profitability within a shared workspace. It is suitable for both remote and on-site teams.  

The software offers an end-to-end project management solution, covering the entire project life cycle from initiation to completion. Its user-friendly interface and customization options make it a cost-effective solution for businesses looking to optimize workflows and profits.

Overall, Paymo software provides an all-in-one work management platform that empowers teams to visualize project progress, enhance productivity, and navigate project stages efficiently. 

What is Paymo Best for?

Paymo is best known for its time tracking capabilities that help users accurately track the time spent on each project task. With its built-in timer and precise timesheets, teams can monitor their productivity in real-time and share reports with clients for complete transparency.  

In addition to this, Paymo project management software is highly appreciated for its invoicing and online payments functionality. It helps users generate automated client invoices, track expenses, transform proposals into projects, and receive payments online.

For more details regarding the Paymo Demo, please click “Get Demo” 

Paymo Pricing

Paymo offers a range of pricing plans, including a free option and three paid plans, with the choice of monthly or annual billing. The annual subscription provides a significant discount of 16.66%, equivalent to two free months. 

  • The Paymo cost free plan, designed for personal use, provides basic tools at no cost, with a maximum of one user. 
  • The Starter plan is suitable for freelancers and offers a complete suite of features for just $4.95 per user per month, with a limit of one user.  
  • The Small Office plan, designed for small teams and departments, is available for $9.95 per user per month. 
  • The Business plan is ideal for medium and large teams and is priced at $20.79 per user per month. 

Not sure which Paymo pricing plan is the best fit for your business? Get a customized quote for your organization by clicking the "Get Pricing" button now! 

Paymo Integrations

Paymo software seamlessly integrates with a range of third-party applications, including: 

  • Zapier 
  • Google Calendar 
  • Slack 
  • QuickBooks 
  • Xero 

These integrations enhance the overall functionality of the software, enabling teams to work more efficiently. Paymo also offers convenient applications for desktop and mobile phones.  

To safeguard user data from unwanted access, Paymo offers security measures such as SSL (Secure Socket Layer), along with industry-standard methods such as data encryption, firewalls, and frequent security upgrades. 

Paymo is also in accordance with the EU General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA), which assures safe storage. The vendor also offers a detailed privacy policy on their website. 

How does Paymo Work?

Paymo Software can be accessed through its mobile app, which is available for download on the vendor's website and app stores like Apple and Google Play. The app supports a global Kanban view of projects and is compatible with both iOS and Android devices. Here’s how you can get started with Paymo: 

  • Log in to your Paymo account. 
  • Customize personal and company information from the profile picture in the bottom-left corner. 
  • Access the “My Tasks” section to sort tasks based on projects, priority, and due dates. 
  • Add new tasks by clicking the + button in the top right corner. 
  • Assign tasks to team members and track progress. 
  • Explore the work area divided into Projects, Invoices, Expenses, and Clients sections. 
  • Use the built-in time tracking tools to ensure accurate billing and expense tracking. 
  • Utilize the search box, home screen, navigation menu, web timer, and settings panel. 
  • Access discussion boards and file-sharing options for efficient teamwork. 

Who is Paymo for?

Paymo is a versatile project management tool that is designed to meet the needs of various types of businesses and professionals. It is ideal for small and medium-sized organizations and individuals who work on project-based tasks. The app can be used by: 

  • Creative and marketing agencies 
  • Architecture businesses 
  • Web development and design firms 
  • Law firms 
  • Consultants 
  • Universities 
  • Freelancers 

Paymo Features

  • Resource Management 
    Paymo offers advanced resource management capabilities for holiday and leaves management. Its resource calendar view and real-time workload analysis facilitate effective task allocation. Moreover, its integrated budgeting and expense tracking tools ensure billing accuracy. The app also provides a range of reports, including time and user reports, and project and client overviews, which can be easily shared or exported. 
  • Task Management 
    The software comes with a comprehensive task management system that empowers users to effectively manage team tasks, personal tasks, and other assignments. Its flexible task views, including table, list, calendar, Kanban board, and portfolio Gantt, allow users to tailor their work management style. Users can also access task and project templates, critical paths, and milestones to streamline their day-to-day work processes.  
  • Time Tracking 
    Paymo provides a flexible time tracking system that enables users to monitor and record work hours on the go or in the office. The solution allows professionals to easily add, modify, and view timesheet entries with just a few clicks, and it features a convenient stopwatch for accurately tracking time spent on project tasks. The desktop and mobile app compatibility further makes it easy for employees to log their hours from anywhere. 
  • Invoicing 
    The program’s invoicing capabilities allow users to create and convert timesheets into invoices. It offers automatic recurring invoicing, customizable templates in multiple languages, and seamless integration with accounting software, such as QuickBooks and Xero. Users can also track project expenses, adjust them in invoices, and receive payments online through the payment gateway. 

How is Paymo Different from Other Software?

Some of the key features that set the Paymo project management tool apart from other similar products include: 

Scalable Solution: Paymo software is designed to grow with businesses and support their evolving needs. Unlike other solutions that may become limited as businesses expand, Paymo offers a scalable platform that can maintain effective performance as the workload increases. 

Mobile Accessibility: With Paymo's mobile app, users can access project management and time tracking tools on-the-go, making it easier to manage work from anywhere. This sets Paymo apart from other solutions that may not offer mobile compatibility or may have limited mobile functionality,  

Centralized Collaboration: The software provides a unified platform for communication, project planning, and work management, eliminating the need for multiple tools. Users can set task dependencies using Gantt charts, prioritize work using a visual burndown, and view team workload on a resource calendar. 

Is Paymo Right for You?

Paymo is a dependable work management solution that is suitable for a wide range of businesses and industries. With its extensive task management, time tracking, and invoicing capabilities, it offers a comprehensive solution for businesses looking to streamline their work processes and improve productivity. 

User reviews highlight the ease of use, customizable task views, and real-time collaboration features as some of the key reasons why Paymo is the right choice for many businesses. The integration with popular third-party tools further adds to the appeal of Paymo as a versatile solution. Whether you're a small business looking to streamline your work processes or a growing company seeking a scalable solution that can accommodate your evolving needs, Paymo is a work management tool that is designed to help companies reach their goals.  

Book a call with one of our experts to discuss your project needs and determine the suitability of Paymo software for your organization. 

Paymo Pricing Breakdown



Designed for personal use


Suitable for freelancers
Small Office


Perfect for small businesses


Ideal for large teams
What’s included:

✔ Projects
✔ Clients (limited to 3)
✔ Tasks (limited to 50)
✔Time Entries (limited to 100)
✔ Task Views (List, Table, Board & Calendar)
✔ Static Time Reports
✔ Native Time Tracking
✔ Unlimited Invoices
✔ Desktop & Mobile Apps
✔Guest Access
What’s included:(Everything in Free plan, plus):

✔ Unlimited Clients
✔ Tasks (limited to 100)
✔ Project Templates
✔ Integrations
✔ Unlimited Estimates & Expenses
✔ Time Entries (limited to 500)
✔In-App Tech Support
✔ 25GB Storage
What’s included:(Everything in Starter plan, plus):

✔ Unlimited Tasks
✔ Unlimited Time Entries
✔ Recurring Tasks
✔ Live Time Reports
✔ Meta Kanban Board
✔ Proofing & Versioning
✔ Active Timers
✔ 50GB Storage
What’s included:(Everything in Small Office plan, plus):

✔ Free Onboarding & Training
✔ Employee Leave Management
✔ Employee Scheduling & Workload
✔ Gantt Charts
✔ Portfolio Gantt Chart
✔ Online Remote Assistance
✔ Priority Support
✔ 500GB Storage

Paymo Software Features


Access Controls/Permissions


Budget Management


Data Import/Export


Employee Management


Milestone Tracking


Planning Tools


Strategic Planning


Task Managementt


Visual Workflow Management


Workflow Management


Process Modeling & Designing


Real Time Reporting


Timeline Management


Activity Tracking


Remote Support

Frequently Asked Questions (FAQs)

Does PayMo support an API?

Yes, the software supports an API.

How can I create an account on the PayMo software?

You can simply go to the application’s official website and initiate a free trial, after which you will have to pay for the software. You will have to enter your work email address to start with, after which the sales team will contact you and guide you through the process step by step.

How does PayMo work?

Within a single suite, this solution supports remote work and provides project planning, resource scheduling, team collaboration, file proofing, time tracking, and project accounting. 

What level of support does PayMo offer?

The software provides the following support: email, help desk, FAQs, forums, and chat. Adding to that, it also provides training to new customers to help them settle in easily.

What other apps does PayMo integrate with?

It integrates with several other applications, including Zapier, Google Calendar, Slack, QuickBooks Online, and much more.

What payment methods does Paymo support?

 A simple way for your customers to pay you fast and securely via credit card and ACH.

Paymo Software Pricing

Small Organization

Within Budget

Medium Organization

Within Budget

Large Organization

Within Budget

Paymo Software reviews

Overall Rating

2 Reviews


Paymo has been constantly evolving and keeping up with the market as well as our business needs

January 2023

Neal B.

Graphic Design

The time-tracking feature of Paymo fits right in with our current designer workflow. Due to this, I have been able to determine the real time spent working so that clients may see how their money is being used. It also helps the clients know where project costs need to go up.
I have been using Paymo for 8+ years without giving it a second thought, but they have recently started charging for Gantt charts, which was a little surprising. It used to be an all-inclusive package, but since they started with this paywall, I wonder where they’ll go next.

Perfect solution for project management with appealing UI/UX

December 2022

Tylor H.

Project Management

I enjoy Paymo's adaptability. Because it makes major project planning easier, each day is customized. And we can see exactly what has to be done for each client on the main screen, which helps promote greater productivity. Paymo has a neat UI as well.
I would like to see the "Progress" options enhanced. We continuously have hundreds of jobs pending or stuck since, as a design/web development company, we have a lot of projects that need to get approved by multiple individuals. To make our home page less congested, it would be helpful if there could be a section created exclusively for stalled, pending, and follow-up jobs.

Call us at

(661) 384-7070

Call us at

(661) 384-7070