DebtBook

What Is DebtBook?

DebtBook software offers a user-friendly platform that simplifies managing debt, leases, and subscriptions, replacing multiple spreadsheets with a centralized system. It streamlines budgeting, payment tracking, and document storage while supporting compliance with GASB standards. The onboarding process is efficient and tailored, complemented by responsive customer support and regular feature updates. This software saves time for finance teams, auditors, and bankers, delivering strong value and ease of use for government and nonprofit organizations.

What Is DebtBook Best For?

DebtBook is best known for its automated debt accounting capabilities that help government and nonprofit finance teams replace manual spreadsheet tracking with centralized, audit-ready reporting. The platform automatically calculates and manages complex accounting requirements such as amortization schedules, lease and subscription accounting, and compliance reporting. This automation helps organizations reduce reporting errors, save time during audits, and maintain more accurate visibility into long-term debt obligations and liabilities.

How Much Does DebtBook Cost?

The DebtBook cost may start from around $1,250–$4,000/month, according to industry benchmarks for enterprise public finance and treasury management platforms. Debtbook offers the following packages, all available at custom pricing:

• Lease And Subscription Management (Starter and Complete plans)
• Debt Management Platform
• Cash Management Platform
• Investment Management
• Contract Management

Along with the base subscription cost, users should account for the following potential additional expenses:

• Implementation And Onboarding: $10,000–$100,000+, depending on ERP integration complexity, data migration from legacy systems, and compliance workflows
• ERP/Financial System Integrations: $5,000–$50,000+, depending on the number of systems connected and customization needs
• Training And Change Management: $2,000–$20,000+, based on finance team size and onboarding depth required for debt, lease, and investment modules
• Data Migration And Historical Setup: $5,000–$30,000+, depending on volume of debt instruments, leases, and historical financial data being transferred

Users generally view DebtBook’s pricing as aligned with the strong value it delivers for government and nonprofit finance teams managing complex debt and lease accounting workflows. The platform is consistently rated highly for value for money, with users highlighting significant time savings, reduced spreadsheet dependency, and strong support as key drivers of ROI. Many reviewers also describe the software as very cost effective, particularly given its automation and compliance capabilities.

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary. 

DebtBook Integrations

DebtBook features integration with Koxa and Municipal Bond Information Services (MBIS).

How Does DebtBook Work?

Log in to DebtBook’s cloud-based treasury and debt management platform to access centralized debt, lease, and subscription accounting tools. Follow the steps below to use its key capabilities:

• Import or enter debt, lease, and subscription details into the platform to create a centralized record of financial obligations and payment schedules
• Automate amortization calculations, journal entries, and compliance reporting to reduce manual spreadsheet work and improve accounting accuracy
• Monitor upcoming payments, disclosures, and reporting deadlines through a centralized dashboard that improves visibility into treasury activities and obligations
• Generate audit-ready reports, disclosures, and accounting schedules aligned with GASB 87, GASB 96, and ASC 842 requirements
• Track debt issuances, leases, subscriptions, and long-term liabilities in one cloud-accessible system to improve financial oversight and collaboration across teams
• Use forecasting, reporting, and treasury management tools to support budgeting decisions, improve transparency, and simplify audit preparation

Who Is DebtBook For?

DebtBook supports operations within the property management sector, including areas such as:

• Local government
• State government
• Higher education
• Healthcare
• Transportation
• Airports and seaports
• Utility systems

DebtBook Use Cases

Based on our analysis of DebtBook’s abilities and product positioning, we have identified key scenarios where the platform is commonly used for debt, lease, and treasury management in government and nonprofit organizations:

1. Local Government Finance Teams Centralizing Debt Management And Reporting

DebtBook is beneficial for local government finance teams that need a centralized system for managing debt records, allocations, payment schedules, and financial reporting. The platform helps organizations replace disconnected spreadsheets with a single source of truth, reducing reliance on manual processes and individual staff knowledge. This improves reporting consistency, supports faster onboarding for finance personnel, automates allocation tracking, and strengthens long-term forecasting and debt analysis capabilities.

2. Local Government Finance Teams Strengthening Long-Range Capital Planning

DebtBook is useful for local government finance teams that need better visibility into how future borrowing decisions will impact long-term budgets and debt capacity. The platform’s Sizing tool allows organizations to model multiple financing scenarios, compare repayment structures, and evaluate how new debt fits within existing obligations. This helps finance teams improve capital planning, assess affordability more accurately, and make more informed budgeting and funding decisions without relying heavily on manual spreadsheet modeling.

3. Public Finance Teams Managing Large Debt Portfolios With Limited Staff Capacity

Public finance teams managing large debt portfolios use DebtBook to bring all debt records, refunding activity, and payment structures into a single, structured system that replaces manual spreadsheet-based tracking. The platform is particularly valuable in environments where a small team is responsible for overseeing complex, multi-issuance debt portfolios, as it consolidates decades of bond data and automates tracking of key debt details such as schedules, rates, and obligations. This reduces the operational burden of maintaining accuracy across multiple filings and spreadsheets while making it easier to quickly access complete, reliable debt information for reporting, audits, and day-to-day decision-making.

4. Public Sector Finance Teams Streamlining Lease And Subscription Management

The platform enables public sector finance teams to centralize and simplify the management of lease and subscription agreements by consolidating contracts from multiple departments into one structured system. This helps eliminate fragmented tracking methods and reduces reliance on manual spreadsheets for GASB 87 and GASB 96 compliance. By automating lease calculations, subscription accounting schedules, and reporting workflows, organizations are able to maintain more accurate records, reduce errors in financial reporting, and improve coordination between accounting and departmental stakeholders managing agreements across the organization.

Is DebtBook Right For You?

Looking for a solution designed specifically for public sector finance operations? DebtBook may be the right choice. Built by former government and nonprofit finance professionals, this cloud-based platform manages debt, cash, leases, and subscriptions with precision. Purpose-built for the unique demands of public finance, the software reflects deep industry expertise and delivers tools tailored to how finance teams actually operate.

The platform also emphasizes security and compliance through measures such as encrypted data protection, secure cloud infrastructure, role-based user access controls, and SOC 2-aligned safeguards designed to protect sensitive financial information and support reliable, audit-ready reporting.

Still have questions about DebtBook? Call (661) 384-7070 for additional information and personalized assistance.