Managing projects for small teams can be very challenging without the right software at your disposal. Missed deadlines and tangled task lists are common frustrations. But what if there was a software to streamline it all. 

Say hello to your new best friend: project management software. Your solution for real-time visibility, streamlined task management, and seamless collaboration. With the right software, you can unify tracking, resource management, and communication in one place, giving your small team a competitive edge over the competition. 

In this blog, we’ll help you choose the best small team project management software, going through the features and pricing of each software. 

What Project Management Features Do Small Teams Need?

When selecting a project management software for a small team, prioritize features that enhance productivity and streamline workflows without adding complexity. Small teams often rely on tight collaboration, so the right tool should simplify communication, reduce time spent on administrative tasks, and provide clear insights into project progress.

Here are the vital features necessary for small teams: 

  • Task Management: Effective task management allows teams to assign, track, and prioritize tasks, ensuring everyone knows their responsibilities and deadlines, which helps in meeting project goals on time 
  • Intuitive Interface: A user-friendly interface ensures that all the team members can quickly adapt to the software, reducing downtime and increasing efficiency
  • Reporting And Analytics: Built-in reporting and analytics features allow teams to track project performance and make data-driven decisions to improve future projects 
  • Timeline And Gantt Charts: Visual tools like timelines and Gantt charts provide a clear overview of project schedules, helping teams plan deliverables, monitor progress, and adjust timelines as needed 
  • Resource Allocation: Proper resource allocation helps teams manage their limited resources effectively, balancing workload, and preventing overburdening any single team member 

These are some of the vital features that collectively contribute to a more organized and efficient project management process, making it easier for small teams to achieve their goals. 

7 Best Project Management Software For Small Teams

The following are the best project management software for small teams: 

1. Wrike – Best For Real-Time Project Visibility 

Wrike is a comprehensive project management software that empowers small teams to streamline workflows, improve collaboration, and achieve maximum efficiency. Its intuitive interface and powerful features make it an ideal choice for teams looking to enhance productivity and deliver projects before deadlines. 

Key Features 

  • Task Management: The team can prioritize tasks, set dependencies, and track progress with features like dynamic Gantt charts, and Kanban boards 
  • Time Tracking: Accurately track time spent on tasks to improve resource allocation and billing. 
  • Document Management: Individual users in a team can upload, store, and annotate documents, convert them between formats, and extract text from scanned material 
  • Customizable Workflow: Create workflows tailored to your teams specific processes and project types 
  • Integrations: Connect Wrike with other popular tools like Google Drive, Dropbox, and Slack software for seamless workflow integration 

Pricing For Small Teams 

Wrike offers a free plan with limited features. The paid plans perfectly cater to small teams, starting at $9.80/user/month, providing features that the free one does not provide. 

2. Monday.com - Best For Data Visualization

monday.com is a versatile project management software known for its user-friendly interface and customizable visual boards that are full of colors. It empowers small teams to break down projects, streamline workflows, and collaborate effectively.

Key Features 

  • Intuitive Visual Boards: Organize tasks and projects using customizable Kanban boards, calendar, and workload views 
  • Powerful Automation: Automate repetitive tasks and workflows to save time, and reduce errors, allowing teams to focus on higher-value work 
  • Whiteboard Collaboration: Foster communication and teamwork with real-time updates, comments, and file sharing 
  • Gantt Charts: Create project timelines and track progress using Gantt charts to ensure projects stay on track and identify potential bottlenecks early on 
  • Dashboards: Visualize project data and track performance with customizable dashboards, providing insights for informed decision-making 

Pricing For Small Teams 

Monday.com offers a free plan with limited features. Paid plans cater to small teams with advanced features starting as $12/user/month. 

3. Todoist - Best For Team Task Management 

Todoist is a popular task management app that offers a clean and intuitive interface for individuals and small teams. Its focus on simplicity and productivity makes it an excellent choice for those seeking a straightforward solution. 

Key Features 

  • Quick Add: Instantly organize tasks as they come to mind. With just a few clicks, you can add a new task, set a due date, and assign it to a project 
  • Collaboration: This feature helps you easily divide and share projects. Assigned tasks make it clear who’s responsible for what and when. You can use comments within tasks to discuss specifics, share attachments, and even send voice messages directly 
  • Priority Levels: Certain tasks need urgent attention, while others are less important. The tool’s priority levels feature helps users identify the most urgent tasks of the day 
  • Sections And Subtasks: Todoist helps users keep their projects organized. By breaking projects into smaller, manageable pieces, users can more easily track progress and stay focused 
  • 80+ integrations: You can turn almost anything into a task from various platforms or apps, thanks to Todoist's seamless integrations. Whether your tasks originate from email, a calendar, or another software, it helps you manage them all in one place 

Pricing For Small Teams 

Todoist offers a free plan with basic features. Paid plans cater to small teams with additional features starting at $5/user/month. 

4. Asana - Best For Communication 

Asana is a project management platform known for its intuitive and powerful features. It’s a great choice for small looking to streamline workflows, improve collaboration, and deliver projects on time. 

Key Features 

  • Tasks: Document what needs to be done, by when, and who’s responsible, ensuring nothing gets missed. You can create approval tasks for easy sign-offs with a single click and track the same task across multiple projects without duplication 
  • Time Tracking: Use an embedded timer to track exactly how long tasks take and compare the results to your estimated schedule, helping you identify and address any delays. Save these insights to create data-driven timelines for future projects 
  • Gantt Chart: This provides a visual representation of your project timeline. It helps you plan, track progress, identify dependencies, and make adjustments to ensure your project meets deadlines 
  • Kanban Board: Allows you to visually organize tasks into different stages of your workflow. This helps you easily track progress, identify bottlenecks, and prioritize tasks for efficient project management 
  • Reporting Dashboards: With just a few clicks, create dashboards to make quick, informed decisions. Visualize data in various ways to identify blockers and resolve issues. Start easily with chart templates-no prior reporting experience needed 

Pricing For Small Teams 

Asana offers a free plan with limited features. Paid plans cater to small teams, with Starter plan at $13.49 /user/month and Advanced plan at $30.49. 

5. Notion - Best For Flexible Project Management 

Notion is a versatile productivity platform that combines the features of a note-taking app, task manager, and knowledge base. Its flexibility and customization options make it a popular choice for individuals and small teams. 

Key Features 

  • Notes And Documents: Create and organize documents and wikis to capture ideas, knowledge, and project information 
  • Tasks And to-do lists: Create and manage tasks with customizable features like deadlines, priorities, and dependencies 
  • Database: Create and customize databases to organize and manage information 
  • Collaboration: Collaborate with team members on shared notes, documents, and tasks 
  • Templates: Use a variety of templates to streamline your work and create consistent documents 

Pricing For Small Teams 

Notion offers a free plan with limited features. Paid plans cater to small teams with features starting at $12/user/month. 

6. ClickUp - Best For All-In-One Project Management 

ClickUp is a powerful project management software that offers a wide range of features to help small teams streamline workflows, improve collaboration, and achieve their goals. Its flexibility and customization options make it a popular choice for teams of all sizes. 

Key Features 

  • Task Management: Create tasks, assign them to team members, and track progress with a customizable workflow 
  • Time Tracking: Accurately track time spent on tasks to improve productivity and resource allocation 
  • Gantt Chart: It helps you visualize project timelines, manage dependencies, and track progress. With drag-and-drop rescheduling, automatic updates, and milestone tracking, simplify project management and keep everything aligned 
  • Document management: Store, share, and collaborate on documents directly within ClickUp. 
  • Integrations: Connect ClickUp with other popular tools, such as Slack, Salesforce, Jira, and many more, for seamless workflow integration 

Pricing For Small Teams 

ClickUp offers a free plan with limited features. Paid plans cater to small teams with advanced features starting at $10/user/month. 

7. Trello - Best For Visual Task Management 

Trello is a popular project management tool that uses kanban boards to visualize tasks and workflows. Its simple and intuitive interface makes it an ideal choice for teams that prefer a visual approach to project management. 

Key Features 

  • Kanban Boards: Organize tasks into columns representing different stages of a project 
  • Cards: Use cards to represent individual tasks, which can be moved between columns as their status changes 
  • Task Management: Use Trello to track, manage, and complete tasks. This feature helps you bring all the tasks together like the of pieces of a puzzle and make your team's projects a cohesive success every time 
  • Power-Ups: Enhance Trello's functionality with additional integrations like Jira software, Slack, InVision, and more 
  • Automation Bulter: This feature helps you automate repetitive tasks, like archiving cards or moving them between lists 

Pricing For Small Teams 

Trello offers a free plan with basic features. Paid plans cater to small teams, starting at $5/user/month. 

Which Project Management Software For Small Teams Should You Use?

Choosing the right project management software for your small team depends on factors like team size, project complexity, budget, and the features you need. Start by addressing how your team works, whether you need a simple tool for basic tasks or something more comprehensive. 

Also, consider your budget and the essential features such as task management, collaboration, and reporting. Ease of use is vital, so choose a software that is easy to adapt. 

To Recap: Wrike is perfect for real-time visibility and team collaboration, while monday.com stands out for its vibrant customizable workflows. Asana offers strong task management with an easy-to-use interface, and Notion is great for teams needing a centralized workspace. The best way to decide it to test a few options through their free trials and see which one fits your team’s best needs. 

Please visit our project management resources center section for further assistance.