Tracking employee time is easy – until you realize you are spending more time maintaining timesheets than actually working. Manual time tracking is not only hectic and time-consuming but also prone to errors. 

Toggl Track and Time Doctor are two time tracking solutions that could help organizations track time efficiently while automating human resources (HR) tasks. Toggl offers tools for tracking working hours and ensuring projects are being completed within deadlines. Time Doctor, on the other hand, focuses on employee monitoring and time tracking to boost productivity.   

This Toggl vs Time Doctor comparison will break down their main features to help you choose the right software for your needs. 

Toggl Vs Time Doctor: At A Glance

Features  

Toggl 

Time Doctor 

Time Tracking 

‘Client Billable’ and personal calendar timeline 

 

Comprehensive dashboards and report summaries 

 

Reporting And Analytics 

Visual dashboards and time entries  

In-depth reports, including  

‘Unusual Activity Report’  

 

Project Management 

Comprehensive dashboards and sub-projects  

Work schedules and project dashboards 

 

Pricing 

Offers three paid plans starting from $10 per user per month, plus a free plan and a 30-day free trial 

Offers four pricing plans starting from $8 per user per month, plus a 14-day free trial 

Integrations 

Offers 100+ integrations, including GitHub, Asana, and Notion 

Offers various integrations, including Bitbucket, Flow, and Breeze 

What Is Toggl?

Toogl, now known as Toggl Track, is a time tracking software that is designed to track employee time and increase productivity. The platform offers a range of tools, including timesheets, project reports, dashboards, and mobile apps to ensure employee working hours are recorded accurately. Organizations can leverage these tools to identify time-consuming tasks and make changes to enhance efficiency. 

Unique Features Of Toggl 

  • Idle Time Notifications: Helps employers track and calculate idle time accurately with the help of built-in notifications
  • Billable Rates: Enables businesses to assign specific rates based on team members, projects, tasks, and workspace
  • Fixed Fee Projects: Allows organizations to set a budget or fixed fee for projects, ensuring they are completed without exceeding costs
  • Project Estimates: Enables businesses to add estimated time for projects and compare them with actual time spent

Pros And Cons Of Toggl 

Pros: 

  • Users can easily access it on both mobile and desktop devices 
  • Its reporting tools are good at providing insights into project progress and team productivity 
  • Seamlessly integrates with Google Calendar to schedule and manage meetings 

Cons: 

  • Users need to go to the project section to add a task while the timer is running 
  • There’s no option to round off project totals for a particular billing period 

What Is Time Doctor?

Time Doctor is a time tracking and employee monitoring software that helps organizations be more productive by tracing employee activity. The solution offers unique and effective tools like screenshots, time sheets, kiosks, and video recording to help managers know exactly where employees are spending their time. Businesses can use these features to ensure they are getting the most out of their workforce. 

Unique Features Of Time Doctor 

  • Screen Recording: Records employee screens to ensure they are fully focused and working on the assigned tasks
  • Inactivity Alerts: Sends notifications to administrators in case an employee is not working or is away from their workstation
  • Mouse Activity Monitoring: Enables managers to track idle time by monitoring mouse movements and the number of clicks
  • Work-Life Balance Insights: Provides crucial data that can be used to prevent employee burnout

Pros And Cons Of Time Doctor 

Pros: 

  • Notifies administrators when an employee is visiting a prohibited website 
  • It helps identify discrepancies in reported working hours versus actual working hours 
  • The ‘Activity Report’ and screenshots enable managers to see when employees are not working 

Cons: 

  • It only sets fixed durations for break times instead of accurately calculating the time an employee was away for a break 
  • The platform sometimes exports reports while they are being loaded, resulting in missing data 

Toggl Vs Time Doctor – Key Features Comparison

Time Tracking

Toggl offers a ‘Client Billable’ feature that allows businesses to track every billable minute and ensure accurate time tracking. Companies can get insights into the exact number of billable and non-billable hours and sort this data based on projects and clients. This detailed information allows them to measure productivity and charge clients fairly.

It also allows users to visually view their productivity by maintaining a personal calendar timeline. This calendar gives insights into active time, idle time, total time, and more.

Time Doctor allows businesses to track time for internal and external teams as well as for their remote employees. The platform enables time tracking via a number of devices, including kiosks, mobile devices, and desktops. It comes with a comprehensive dashboard that allows administrators to view daily, weekly, and monthly time reports, providing them with a holistic overview of company-wide productivity.

Additionally, the 'Report Summaries' feature allows managers to quickly view report summaries, saving valuable time.

Winner: Time Doctor wins as it offers detailed dashboards and reporting features for time tracking.

Reporting And Analytics

Toggl offers a range of powerful tools to create timesheets, generate reports, track project performance, and export time-related data. Users can create visual dashboards and customized charts, helping managers categorize and structure data for better comprehension. All the ‘Time Entries’ can be exported in CSV, PDF, or XLS formats, making it easy for teams to collaborate and make data-backed decisions.

Additionally, it allows managers to run ‘Time Audits’ to spot any out-of-time entries and ensure employee time is calculated accurately without any discrepancies.

Time Doctor enables managers to generate in-depth reports on various aspects of a project or a task. These reports enable them to identify areas where employees are struggling and dedicating most of their time. It offers an ‘Unusual Activity Report’ to track employee activity and provide real-time data on what they are actually doing while on the job.

Winner: Toggl takes the lead as it offers comprehensive reporting tools, including the ‘Time Audit’ feature.

Project Management

Toggl provides comprehensive dashboards that give an overview of project progress and display important metrics like tracked time, project completion forecasts, and billable amounts. These dashboards allow managers to complete projects within the given deadline and budget.

Users can also create ‘Tasks’ that are essentially sub-projects to break down larger initiatives into smaller chunks. These sub-projects are much easier to create, manage, and track, leading to an improved project execution.

Time Doctor allows managers to create projects and assign them to individuals and teams. They also get access to progress monitoring tools, which ultimately promote accountability among employees. Administrators can also manage work schedules to ensure efficient use of human capital. Moreover, employers get access to detailed project dashboards, providing insights into team progress, milestones, and more. These insights help managers allocate resources effectively and help employees who are struggling with their productivity.

Winner: Toggl wins as it offers detailed dashboards and the ability to create sub-projects.

Pricing

Toggl offers four pricing plans, including Free, Starter, Premium, and Enterprise, with the Free plan available at no cost. These plans offer features like project time tracking, reporting, and calendar, and come with a 30-day free trial. The following are the details of their price:

  • Free - $0 per user per month, available for up to 5 users.
  • Starter - $10 per user per month
  • Premium - $20 per user per month
  • Enterprise – Custom pricing

Time Doctor also offers four pricing plans, including Basic, Standard, Premium, and Enterprise. These plans offer tools for employee monitoring, time tracking, and geo-fencing. The vendor also offers a 14-day free trial. Below are the details for each plan:

  • Basic - $8 per user per month
  • Standard - $14 per user per month
  • Premium - $20 per user per month
  • Enterprise - Custom pricing
Winner: Toggl wins as it offers a free plan and a 30-day free trial.

Integrations

Toggl supports integration with 100+ third-party applications. Users can select these applications from different categories like project management, sales, and writing. Some of the integrations include Asana, GitHub, Notion Software, and Jira Software.

Time Doctor offers a number of integrations for payments, invoicing, communication, and project management. Some of the supported integrations include Bitbucket, Breeze, Evernote Teams, and Flow.

Winner: It’s a tie as both software support integrations with a number of popular third-party software.

Final Verdict – Which HR Software Is Better?

While both software programs are aimed at helping businesses track time and increase productivity, each comes with a set of complementary features, making them unique. 

Toggl offers some great features for time tracking that are easy to use. Plus, it comes with project management tools, making it a broader software that could help streamline HR tasks as well as increase productivity. 

Time Doctor, on the other hand, prioritizes time tracking and employee monitoring and lacks a bit in the project management domain. However, it excels at providing deep insights into employee activity with power employee monitoring tools. 

Choosing the right platform depends on your business model and specific needs. We strongly recommend collaborating with both your internal teams and external experts to select the best software for your organization.