Aplos

Built by Aplos Software and powered by Velora, Aplos is a nonprofit accounting platform. It handles fund accounting, donation tracking, bank reconciliation, and financial reporting from one place. It also allows each transaction to be automatically assigned to the correct fund. Teams can generate GAAP-compliant reports like Statement of Activities and Statement of Financial Position. These reports can then be shared with board members without extra formatting work. This software is primarily built for churches, foundations, and nonprofits of all sizes. For organizations that want to hand off the books entirely, expert bookkeeping services are also available.

What Is Aplos Best For?

Aplos is best known for its Fund Accounting, which keeps restricted and unrestricted funds separate without any manual work. In generic accounting software, tracking which donation goes to which fund has to be done manually. That leads to errors that only show up right before an audit or board meeting. In Aplos, each transaction connects to the right fund from the start. Auditors and board members can see exactly where every dollar went without anyone needing to rebuild the numbers.

How Much Does Aplos Cost?

Aplos pricing starts at $79/month for the Lite plan for 2 users, offering custom reports. It also consists of a Custom plan. Other plans include: 

• Core: $129/month
• Advanced: $299/month

It also offers a 15-day free trial. In addition to the base subscription costs, organizations should account for the following potential expenses: 

• Implementation: $500–$3,000 for data migration, chart of accounts setup, and onboarding assistance 
• Data Migration: $500–$2,500, depending on the volume and complexity of historical financial records 
• Training: $500–$2,000 for administrator and staff onboarding
• Payment Processing Fees: Additional transaction fees for online donations and ACH/credit card payments
• Custom Integrations: $1,000–$5,000, depending on integration requirements with CRM, payroll, or other third-party systems

Most reviews think that Aplos is priced fairly for what it provides, especially for churches and smaller groups. Some argue that add-on expenses and contact-based pricing may make it more expensive than anticipated as the firm expands.

Disclaimer: The pricing is subject to change. 

Aplos Integrations 

Aplos software integrates with a wide range of apps, including: 

• Keela
• Raisely
• Ramp
• PEX
• Gusto HR Software
• Church Multiplication Network
• ANAFP

How Does Aplos Work? 

Here’s how you can get started with Aplos software after logging in: 

• Connect bank accounts to import daily financial transactions automatically 
• Create distinct fund categories to cleanly separate restricted and unrestricted money 
• Set up flexible tags to track income and expenses for specific campaigns 
• Log incoming donations directly into their properly designated fund accounts 
• Reconcile financial records to ensure general ledgers remain completely accurate 
• Generate custom statements to share financial performance with your board members 

Who Is Aplos For? 

Organizations in a variety of sectors and industries utilize Aplos software, including: 

• Nonprofits 
• Churches
• Faith-based organizations
• Private schools
• Foundations 

Aplos Use Cases

Based on our analysis of user reviews and Aplos features, we have identified the following scenarios where this platform is a fit for the users: 

Nonprofit Director Tracking Multiple Grant Funds With Separate Reporting Deadlines 

When a nonprofit has three or four grants, they are faced with some problems. One of them consists of pulling reports and data by hand to show how the money was spent. Justice E., Strategic Development Coordinator in Non-Profit Organization Management, noted how Aplos simplified the process. Due to the software, managing multiple accounts, filtering by fund, and accessing everything in one place made a real difference for their team. Fund Accounting keeps each grant in a separate fund, and tag management lets teams pull a funder-specific report without touching the rest of the books. 

Church Treasurer Struggling To Track Where Designated Donations Actually Went 

When a church receives a gift marked for the missions fund or building fund, proving it was used correctly can get complicated without the right tools. Julia Amstutz, Board Treasurer at The Friends of Casa Bernabé, noted that tracking designated gifts was a major pain point that Aplos resolved, with donations imported and categorized to the right fund automatically. The process of manual reconciliation is resolved by Fund Accounting, which helps connect each gift to its intended fund immediately. 

Nonprofit Finance Lead Rebuilding Financial Reports Before Every Board Meeting 

A finance director at a nonprofit often pulls numbers from multiple places, formats them into board-ready statements, and checks the math before every quarterly meeting. Susan F., Managing Director at State Street, noted she now spends only a couple of hours a month on financials and that running reports for meetings takes far less time. Reporting And Analytics generates fund-specific financial statements in one click and lets teams email them to board members directly from the platform. 

Church Administrator Sending Year-End Contribution Statements To Hundreds Of Donors 

At the end of every year, a church administrator has to compile giving statements for every member. This is done so donors can claim their tax deductions, and without a proper system, that process can take days. Fred D., Treasurer at a Civic and Social Organization, noted that Aplos is easy to navigate and covers all the reporting his organization needs. Donation Tracking records every gift by donor and purpose automatically, and contribution statements can be generated and sent in one click at year-end. 

Is Aplos Right For You?

Aplos suits organizations that need fund management and accounting without the enterprise complexity. It is recognized as a G2 Top 25 Non-Profit Software Product for 2026 and a FeaturedCustomers 2025 Fund Accounting Software Top Performer. Organizations like YWCA Southern AZ and Big Brothers Big Sisters of Central CA use it for fund tracking and compliance. For teams that value compliance and security, PCI compliance and AES 256 encryption are also offered by the vendor.

Still not sure about Aplos? Contact our expert staff at (661) 384-7070 for further guidance.