ApprovalMax offers a cloud-based platform that automates approval workflows for accounts payable and accounts receivable, improving accuracy and financial control. Although occasional notification overload has been reported, its robust automation and fraud prevention features make it a reliable choice for businesses seeking efficient and compliant financial workflows.
ApprovalMax Specifications
Invoice Management
Expense Tracking
Audit Trails
Multi-Currency Support
What Is ApprovalMax?
ApprovalMax is designed for businesses looking to replace manual, email-based approvals with a secure, automated system. It enables the creation of customizable, multi-step workflows that digitally enforce company spending policies, routing documents to the appropriate stakeholders for sign-off. Its automated data capture capabilities reduce manual entry and minimize errors, significantly improving efficiency for finance teams and department leaders who need tighter control over financial processes and a clear, auditable trail for every transaction.
ApprovalMax Pricing
ApprovalMax pricing is structured across three categories, as detailed below:
ApprovalMax for Xero:
- Standard: $54/organization/month
- Advanced: $83/organization/month
- Premium: $121/organization/month
ApprovalMax for QuickBooks Online:
- Standard: $54/organization/month
- Advanced: $83/organization/month
- Premium: $121/organization/month
ApprovalMax for Oracle NetSuite: Custom pricing
Disclaimer: The pricing is subject to change.
ApprovalMax Integrations
The software supports integration with multiple systems and platforms, such as:
- QuickBooks Online
- Oracle NetSuite
- Xero accounting solution
- Airwallex
- Slack software
Who Is ApprovalMax For?
ApprovalMax is ideal for a wide range of industries and sectors, including:
- Retail
- Hospitality
- Education
- Healthcare
- Construction and trades
- Not-for-profits
Is ApprovalMax Right For You?
ApprovalMax is the ideal solution for businesses seeking to scale securely while enforcing strict financial controls. Its standout feature is the creation of a dedicated, auditable approval layer over your existing accounting systems, ensuring compliance. Trusted by over 17,000 businesses worldwide, ApprovalMax’s credibility is reinforced by multiple awards, including recognition in 2024 as a top app for popularity and advisor recommendations.
Still unsure about ApprovalMax? Connect with our customer support staff at (661) 384-7070 for further guidance.
ApprovalMax Features
ApprovalMax allows businesses to establish spending limits and approval processes that keep purchases within budget. Users can monitor expenses in real time, enforce company policies, and prevent overspending, ensuring financial discipline across departments and improving overall budget management.
See How It WorksThe software implements strong financial controls to safeguard against internal and external fraud. ApprovalMax tracks all approvals, delegations, and transactions, helping businesses reduce risk, maintain accountability, and ensure that every financial decision is validated and monitored according to company policies.
See How It WorksThe platform generates complete, automatic audit trails for every approval, rejection, and comment. All activity is captured and synchronized with the general ledger, providing finance teams with detailed, accurate records that simplify audits and support compliance requirements efficiently.
See How It WorksApprovalMax streamlines sales quote management by allowing users to generate, review, and approve quotes internally. The software ensures that delivery dates, pricing, discounts, and stock availability are validated through an automated workflow, reducing errors and improving operational efficiency.
See How It WorksThe software saves time and reduces manual work by automating bill and expense data entry through ApprovalMax Capture. Users can also connect Dext or other data extraction apps, ensuring accurate financial records and seamless integration with existing accounting workflows.
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