Last Updated
Overview
Rubeus is an educational CRM platform that helps institutions centralize admissions, automate outreach, and manage campus operations efficiently. While some users mention that reporting options could offer deeper customization, its strong lead tracking, event management, and marketing automation tools make it a reliable solution for enrollment and engagement.
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Starting Price
Custom
Rubeus Specifications
- Contact Management
- Lead Management
- Customer Communication Tracking
- Email Integration
What Is Rubeus?
Rubeus is a specialized cloud-based customer relationship management (CRM) platform built for educational institutions. It centralizes recruitment and retention processes with tools for lead tracking, marketing automation, message templates, scheduling, satisfaction surveys, and results monitoring. The platform streamlines enrollment and ongoing student engagement, helping teams work efficiently and improve the entire student lifecycle. It also supports proactive retention by identifying issues such as absences or low academic performance early to enable timely interventions.
Rubeus Pricing
Rubeus Integrations
The software supports integrations with a range of platforms, including:
- Facebook Ads
- Google Ads
- TOTVS
- Facebook Leads
Who Is Rubeus For?
Rubeus software is designed specifically for the education sector.
Is Rubeus Right For You?
Are you searching for a CRM that truly understands educational institutions? Discover Rubeus, a purpose-built platform that revolutionizes student acquisition and retention through automated workflows and scalable engagement tools.
With over a decade of experience in Brazilian education market, Rubeus delivers reliable scalability and institutional-grade data protection, making it an ideal fit for schools and universities seeking robust, compliant growth.
Still have questions about Rubeus? Call us at (661) 384-7070 for more details and personalized assistance.
Rubeus Features
Form Templates
Rubeus provides customizable, no-code form templates for creating landing pages, pop-ups, and certification pages that capture and convert leads. All submissions feed directly into the CRM, allowing teams to track visitor behavior, monitor conversion rates, and analyze sources in real-time.
Marketing And Relationship Automation
The platform automates emails, SMS, and WhatsApp messaging based on lead actions, scheduling triggers, or time events. This ensures timely outreach at each stage of the admission funnel, boosting engagement rates and reducing manual follow-up burdens on teams.
Event Portal App
The software offers an events portal app that supports branded registration pages, automated certificate delivery, payment tracking, and communication via email/SMS. It consolidates event setup, execution, and analytics for streamlined workflows and improved participant experiences.
Online Assessment Management
Rubeus enables institutions to build and deliver entrance exams or selection assessments online, with grading and integration into academic systems such as TOTVS. This feature streamlines candidate evaluation, reduces administrative overhead, and accelerates admissions decisions.
Results Monitoring
This feature gives institutions real-time insights into recruitment and retention performance, consolidating all key data in one place. Teams can visualize trends, track the entire candidate journey, and identify potential obstacles to enrollment or retention before they escalate.
Pros And Cons of Rubeus
Pros
Streamlines admissions through automation
Offers centralized dashboards for full oversight
Built specifically for educational workflows
Cons
Limited customization options for unique workflows
Occasional delays in customer support response
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Frequently Asked Questions
Who are the typical users of Rubeus?
Rubeus features are suitable for the education sector, including schools, colleges, universities, and course providers.
What types of pricing plans does Rubeus offer?
Plans are custom‑based on student volume and features. Request a personalized Rubeus price analysis for your business today!
What language does Rubeus support?
Rubeus supports Portuguese and English languages.
What level of support does Rubeus offer?
Rubeus provides support via knowledge base, email and phone.
Does Rubeus offer an API?
Yes. Rubeus provides an API.
What other apps does Rubeus integrate with?
Rubeus integrates with various apps, including Facebook Ads, TOTVS, and Facebook Leads.
Does Rubeus have a mobile app?
No, Rubeus currently does not offer a mobile app.