Clinic OS Pro: Pricing, Free Demo & Features

Last Updated Sep 25, 2026

Overview

Clinic OS Pro helps physical therapy clinics re-engage inactive patients, reduce missed visits, and recover lost revenue through automated outreach. It’s especially beneficial for sports and orthopedic practices focused on patient retention. Although clinics seeking broader practice management features may need alternative tools, it supports targeted patient interaction.

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Starting Price

$249

per month

Clinic OS Pro Specifications

Appointment Management/Scheduling
Patient Portal
Mobile App
Patient Demographics
e-Prescriptions
Lab Integration
Telemedicine
Billing and Invoicing
Claims Management
Customizable Forms

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What Is Clinic OS Pro?

Clinic OS Pro is a revenue and patient retention platform for sports and orthopedic physical therapy clinics. It integrates with existing EMRs to identify patients who miss visits, drop out of care plans, or lapse after treatment. Clinics can then re-engage them through scenario-specific campaigns using SMS, email, and AI voice calls rather than generic reminders.

The platform categorizes patients as active, at risk of dropping off, lapsed, one-time visitors, or discharged, helping clinics target engagement throughout the patient journey.

Its daily action list supports front desk activities, while the retention and revenue dashboard tracks bookings, attended visits, and revenue recovered through reactivation. Robin AI Voice Calling handles no-show and lapsed-patient calls, with recordings, transcriptions, and compliance scoring for review.

Clinic OS Pro also includes a Revenue Calculator that estimates recoverable revenue based on factors such as monthly visits, no-show rates, average revenue per visit, and past patients in the EMR. Six playbooks further help clinics identify opportunities to increase visits and revenue.

What Is Clinic OS Pro Best For?

Clinic OS Pro stands out for its 18 situation-based patient campaigns, which help physical therapy clinics respond to different patient situations throughout the care journey. These campaigns are not based on a single follow-up sequence, but instead address scenarios, such as new evals, no-shows, overdue plans of treatment, cancelled appointments, returner nudges, and lapsed patients. Each campaign can be delivered via SMS, email, or voice calls, allowing clinics multiple pathways of contact dependent on the scenario and enabling them to reach patients at critical points in their treatment journey.

How Much Does Clinic OS Pro Cost?

Clinic OS Pro pricing starts at $249/month for the Clinic OS Pro plan. This plan includes a smart schedule and daily action list, EMR integration plus CSV import, a setup call to get your first campaigns live, and No-show rescue, plan-of-care, and win-back campaigns. It also offers the following plans:

60-Day Sprint: $0 upfront; pay a success fee only after achieving targets and recovering double the fee within 60 days
Growth Partner: $997/month

In addition to the base subscription costs, organizations should account for the following potential expenses:

Implementation: $0–$500 — Basic setup is included, while additional assisted implementation may apply for more complex clinic workflows
Training And Onboarding: $0–$500 — A 20-minute implementation call is included; additional staff training may be purchased separately if needed
Customization And Configuration: $0–$1,000 — Standard campaigns and workflows are prebuilt, so costs would mainly arise from clinic-specific campaigns, messaging, or multi-location configuration
Premium Support: $0–$500/month — Standard support is part of the service, while dedicated optimization or managed services can increase ongoing costs; the Growth Partner model, for example, includes a dedicated success manager and monthly optimization
AI Calling Add-On: $199/month — AI Calling is available as an optional add-on to the Clinic OS Pro plan

Request a personalized Clinic OS Pro price plan tailored to your specific requirements.

Disclaimer: The pricing is subject to change.

Clinic OS Pro Integrations

Clinic OS Pro supports integration with a variety of third-party applications, including:

Cliniko
Raintree
Juvonno
WebPT
Practice Perfect
DrChrono EHR
Net Health
SimplePractice
Tebra

How Does Clinic OS Pro Work?

Follow the steps outlined below to get started with the software:

Log in to your Clinic OS Pro account to access the dashboard and daily action list
Connect your EMR by linking a supported system or importing a patient list through CSV to bring patient records into the platform
Review patient activity to identify no-shows, overdue plans of care, and inactive patients requiring follow-up
Configure campaigns for situations such as missed appointments, plan-of-care drop-offs, and lapsed patients
Run patient outreach through automated SMS and email campaigns or AI calling where enabled
Manage daily actions by reviewing prioritized patients and following up on the actions shown in the daily list
Track campaign results by monitoring bookings, attended visits, and revenue attributed to patient outreach
Review performance using campaign and revenue data to assess patient recovery and retention activity

You can also schedule a free Clinic OS Pro demo to see how it fits into your workflow.

Who Is Clinic OS Pro For?

The platform is designed to support physical therapy practices, including:

Physical therapy (PT) clinics
Sports physical therapy clinics
Orthopedic/ortho PT clinics
Owner-led PT clinics

Clinic OS Pro Use Cases

Based on our analysis of user feedback and Clinic OS Pro features, we have identified the following key scenarios where it is a good fit:

PT Clinic Owners Dealing With Missed Visits From Forgotten Appointments

PT clinics can lose scheduled visits when patients forget their appointments and fail to show up as planned. Clinic OS Pro helps address this by sending automated text and email reminders before scheduled visits. Patients can reply to confirm, cancel, or reschedule, giving them a direct way to update their appointment status. If a patient does not answer a reminder call, the system can also send an automatic follow-up text. This keeps patients informed before their scheduled visits and gives clinics a structured way to handle appointment changes.

Sports And Ortho PT Clinic Owners Struggling To Recover Revenue From Existing Patients

Sports and orthopedic PT clinics may have revenue sitting in their EMR when patients no-show, stop attending their plans of care, or have not returned for six months or more. The 60-Day Sprint starts by benchmarking visits, no-show rates, completion rates, and past patients to identify these gaps. It then installs no-show rescue, plan-of-care completion, and past-patient win-back campaigns to address each recovery opportunity. The system uses targeted outreach, automated follow-up, and revenue tracking, while the clinic receives a live scorecard and weekly summaries to monitor recovered revenue. This gives clinic owners a structured process for identifying and acting on patient revenue opportunities already present in their EMR.

PT Clinic Owners Unable To Proactively Reach Patients Who Stop Attending

PT clinics can lose touch with patients who stop attending mid-treatment, cancel without rebooking, or finish care, and never return. Clinic OS Pro uses outbound AI patient recall calls to proactively contact these patients instead of waiting for them to call the clinic. The system can identify different patient situations, such as someone who stopped partway through a plan of care or has been inactive for months and tailor the conversation accordingly. It also supports identity confirmation, consent handling, quiet hours, contact-frequency limits, and call recording and transcription for outbound outreach. This gives clinics a structured way to initiate conversations with patients who have already gone quiet and may otherwise remain inactive in their records.

Front Desk Teams Losing Potential Patients After Missed Calls

Front desk teams can lose potential patients when new inquiries reach voicemail, callbacks take hours or days, or booking requires repeated phone calls. These missed opportunities can come from ads, Google, physician referrals, or word of mouth, meaning the clinic may lose patients after already spending to create demand. Clinic OS Pro includes an AI phone agent that answers calls the front desk misses and provides voice-based appointment confirmations. It can also give clinics the faster response needed when patients call outside the front desk’s availability. This helps front desk teams address missed calls before new-patient inquiries turn into lost appointments.

Is Clinic OS Pro Right For You?

If you run an owner-led sports or orthopedic physical therapy clinic and want to improve patient retention and recover missed opportunities, Clinic OS Pro brings several capabilities together to support these workflows. Its 18 situation-based patient campaigns help clinics respond to different points in the patient journey, with automated outreach through email and SMS. The platform also includes an AI voice agent for outbound calls to no-shows and lapsed patients, supports inbound patient calls, and connects with existing EMRs without requiring a system switch.

The software also includes security and compliance measures for handling patient data. Clinic OS Pro is HIPAA-compliant and provides a Business Associate Agreement (BAA) that defines how protected health information (PHI) is handled and protected. It encrypts data in transit and at rest, uses read-only EMR access, and limits synced information to contact and appointment data. The BAA also outlines security measures such as role-based access, multi-factor authentication, and audit logging to help protect PHI.

Still not sure if Clinic OS Pro is right for you? Contact us at (661) 384-7070, and we will help you make the right choice.

Clinic OS Pro Features

Revenue Calculator

The Revenue Calculator estimates the revenue opportunity from unfinished plans of care using the clinic’s own numbers. It uses four inputs: new evaluations per month, visits prescribed, collected amount per visit, and visits attended. It then calculates the completion gap and shows a conservatively recoverable revenue range. The results also connect to the playbooks designed to address the identified gaps.

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Playbooks

Clinic OS Pro provides playbooks designed to address specific patient retention and revenue recovery gaps. These include No-Show Rescue, Eliminate No-Shows, Stop Drop-Offs, Quiet List, New Patient Welcome, and Reviews & Referrals. Each playbook focuses on a particular patient situation and provides a defined approach for follow-up. The playbooks are also connected to the Revenue Calculator based on the gaps it identifies.

See How It Works

CSV Import

It allows clinics to import patient lists through CSV files when using an EMR without a direct integration. The platform can work with the clinic’s existing patient data without requiring an EMR switch or data migration. CSV import provides a way to bring patient information into Clinic OS Pro so campaigns and follow-up workflows can run on the clinic’s existing list. The platform also offers direct integrations with several supported EMRs.

See How It Works

Robin AI Voice Agent

Robin is Clinic OS Pro’s AI voice agent for both outbound and inbound patient calls. It can call no-shows and lapsed patients using a local number and can also answer inbound calls. Before discussing patient details, it performs an identity check, while calls are recorded, transcribed, and scored for compliance. The system also surfaces compliance red flags and tests script changes against adversarial scenarios before they are released.

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Sprint Performance Tracking

Clinic OS Pro tracks 60-Day Sprint results against the clinic’s own performance before the Sprint begins. The Sprint includes a 90-day measured baseline, with metrics identified as measured, derived, or attested. The baseline is measured and locked before the Sprint starts, allowing clinics to track performance against their own pre-Sprint numbers. Revenue is then counted based on visits that patients attend.

See How It Works

Pros And Cons of Clinic OS Pro

A quick look at Clinic OS Pro's strengths and weaknesses to
help you decide if it's the right fit

Pros

Daily prioritized actions help teams focus on high-value follow-ups
Situation-based campaigns help clinics re-engage patients before revenue is lost
Revenue tracking shows which recovered visits generate actual collected value
Read-only EMR access protects existing patient records from modification

Cons

Two-clinic Sprint capacity can limit immediate availability for new clients
Support response times may vary depending on the issue
AI voice outreach may require careful review of compliance settings

Clinic OS Pro Pricing

An overview of Clinic OS Pro pricing plans to help you
choose the best option for your team and budget.

Clinic OS Pro	60-Day Sprint	Growth Partner

EMR integration plus CSV import Smart schedule and daily action list A setup call to get your first campaigns live No-show rescue, plan-of-care and win-back campaigns Retention and revenue dashboard 20,000 emails and 1,500 SMS a month Automated email and SMS sequences	Pay only after recovering 2× the fee; 30 extra days if needed Win-back campaigns across your whole quiet list Baseline measured and locked before we touch anything Cancellations and missed calls worked the same day Revenue counted only on visits actually attended Clinic-specific messages, not templates	Everything in Clinic OS Pro Campaigns set up and run for you Quarterly campaigns we design and run Monthly optimization and ROI review AI Calling for no-shows and win-backs Dedicated success manager for your clinic Unlimited email and 5,000 SMS a month

Disclaimer: The pricing details were last updated on Sep 14, 2026 from the vendor's website. Please contact us for a tailored pricing list.

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Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

What language does Clinic OS Pro support?

It primarily supports the English language.

What level of support does Clinic OS Pro offer?

Clinic OS Pro provides support through email, FAQs, blogs, and implementation calls.

Who are the typical users of Clinic OS Pro software?

The typical users of Clinic OS Pro are professionals working in physical therapy, sports physical therapy, orthopedic/ortho PT, and owner-led PT clinics.

What types of pricing plans does Clinic OS Pro offer?

Clinic OS Pro pricing starts at $249/month for the Clinic OS Pro plan. It also offers the 60-Day Sprint, which requires $0 upfront and charges a success fee only after achieving targets and recovering double the fee within 60 days, and the Growth Partner plan at $997/month. Request a detailed Clinic OS Pro cost breakdown for your organization today.

Does Clinic OS Pro have a mobile app?

No, Clinic OS Pro does not offer a mobile application.

Does Clinic OS Pro offer an API?

Yes, Clinic OS Pro offers an API.

Clinic OS Pro

Overview

Starting Price

$249

Clinic OS Pro Specifications

What Is Clinic OS Pro?

What Is Clinic OS Pro Best For?

How Much Does Clinic OS Pro Cost?

Clinic OS Pro Integrations

How Does Clinic OS Pro Work?

Who Is Clinic OS Pro For?

Clinic OS Pro Use Cases

PT Clinic Owners Dealing With Missed Visits From Forgotten Appointments

Sports And Ortho PT Clinic Owners Struggling To Recover Revenue From Existing Patients

PT Clinic Owners Unable To Proactively Reach Patients Who Stop Attending

Front Desk Teams Losing Potential Patients After Missed Calls

Is Clinic OS Pro Right For You?

Clinic OS Pro Features

Pros And Cons of Clinic OS Pro

Pros

Cons

Clinic OS Pro Pricing

Clinic OS Pro

60-Day Sprint

Growth Partner

$249 per month

$0 upfront

$997 per month

Clinic OS Pro Reviews

Frequently Asked Questions

What language does Clinic OS Pro support?

What level of support does Clinic OS Pro offer?

Who are the typical users of Clinic OS Pro software?

What types of pricing plans does Clinic OS Pro offer?

Does Clinic OS Pro have a mobile app?

Does Clinic OS Pro offer an API?

What Is Clinic OS Pro?

What Is Clinic OS Pro Best For?

How Much Does Clinic OS Pro Cost?

Clinic OS Pro Integrations

How Does Clinic OS Pro Work?

Who Is Clinic OS Pro For?

Clinic OS Pro Use Cases

PT Clinic Owners Dealing With Missed Visits From Forgotten Appointments

Sports And Ortho PT Clinic Owners Struggling To Recover Revenue From Existing Patients

PT Clinic Owners Unable To Proactively Reach Patients Who Stop Attending

Front Desk Teams Losing Potential Patients After Missed Calls

Is Clinic OS Pro Right For You?