symplr Workforce

What Is symplr Workforce?

symplr Workforce is a healthcare workforce management software built for the staffing demands of hospitals and health systems. It brings workforce planning and scheduling together with timekeeping and labor management, giving organizations a way to plan coverage and track how staffing decisions play out.

The software can use patient-demand data to help teams estimate staffing needs before schedules are created. Managers can then build coverage plans around employee availability and labor rules while handling open shifts as needed to change. Workforce also tracks hours worked and gives managers tools to review timecards, overtime, and payroll-related information.

What Is symplr Workforce Best For?

symplr Workforce’s automated open shift management helps healthcare organizations deal with staffing gaps before they become last-minute coverage issues. The software matches open shifts with qualified employees and can offer different incentives to encourage staff to take available shifts. This gives managers less manual work when filling gaps and may reduce the need for overtime, premium pay, or agency staff.

How Much Does symplr Workforce Cost?

symplr Workforce pricing starts at $50/user/month. It can depend on the number of users and business requirements. The final price may depend on additional factors, some of which include:

• Implementation And Configuration: Healthcare organizations may spend $10,000–$50,000+ on initial setup, workforce-rule configuration, testing, and deployment
• Integrations: Connecting symplr Workforce with payroll, HRIS, EHR, or existing timekeeping systems may cost $1,000–$25,000+/integration, depending on the integration requirements
• Data Migration: Moving employee, scheduling, timekeeping, or historical workforce data from an existing system may cost $500–$10,000+, depending on the amount and complexity of the data
• Training: Training administrators, managers, schedulers, and employees may add $500–$10,000+ to the initial cost, particularly for larger deployments

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

symplr Workforce Integrations

symplr Workforce offers integration with various applications, including:

• ADP
• Paylocity HR & Payroll
• Sage HR
• PeopleSoft
• NetSuite
• QuickBooks

How Does symplr Workforce Work?

Healthcare workforce teams can use symplr Workforce to handle staffing tasks from scheduling through timekeeping and reporting. The process typically includes:

• Log in to symplr Workforce with your credentials
• Set up departments and employee information, then define staffing requirements and applicable pay rules
• Build employee schedules around staffing needs, availability, and scheduling requirements
• Manage open shifts and let employees request or exchange shifts when coverage needs change
• Record employee hours and attendance through digital timekeeping, then review submitted timecards
• Use reports and analytics to review overtime, labor costs, staffing coverage, and workforce trends
• Approve timecards and schedule changes while keeping track of staffing activity across departments

Who Is symplr Workforce For?

The software is built for leaders managing operations for different systems. It brings them together in a secure, connected environment. It serves:

• IT leaders
• Administrative leaders
• Clinical leaders
• HR leaders
• Health system leaders

symplr Workforce Use Cases

Based on our analysis of user reviews and symplr Workforce's current capabilities, we identified several situations where the software may fit a healthcare organization's workforce needs:

Health Systems Balancing Staffing Levels With Patient Demand

For a large health system, staffing decisions are rarely as simple as filling the shifts already on the calendar. Patient volumes can change by department, location, or period, while managers still have to account for the workforce already available to them. This can create a gap between the number of employees scheduled and the number actually needed. symplr Workforce may fit this environment by helping teams factor expected demand into staffing decisions. The use case is less compelling for organizations with predictable staffing requirements or limited scheduling complexity.

Hospital Workforce Teams Trying To Fill Gaps Without Immediately Increasing Labor Spend

When a nurse or other employee is unavailable, the cost of finding a replacement can depend heavily on how the organization responds. Asking existing employees to take additional hours may create overtime, while relying on incentive rates or external labor can raise costs further. An open shift therefore becomes a labor-planning decision instead of a simple scheduling issue. symplr Workforce can help hospitals manage open shifts while considering available employees and coverage options before turning to more costly staffing alternatives.

HR Departments Dealing With Pay Rules That Differ By Role, Shift, Or Location

Workforce administration becomes more difficult when the same number of hours does not always result in the same pay treatment. Healthcare employers may need to account for overtime, shift differentials, break requirements, and organization-specific rules across employee groups. With symplr Workforce, HR teams can manage these rules within their workforce processes instead of checking each exception manually. This may suit organizations where pay-rule complexity has become an important part of workforce administration.

Multi-Facility Health Systems Trying To See Where Their Workforce Capacity Actually Sits

A health system with different facilities can have an uneven distribution of staff. One location may be short while another has employees available. That capacity can be difficult to identify when facilities operate separately or use different scheduling practices. symplr Workforce may be useful when workforce planning needs to extend beyond individual departments and give administrators a broader view of staffing conditions.

Workforce Leaders Investigating Why Labor Plans Do Not Match Actual Hours

A staffing plan may look reasonable when created but still lead to unexpected labor costs once employees begin working their shifts. With symplr Workforce, leaders can compare planned staffing with actual labor use and examine how extra hours, schedule changes, and coverage adjustments affect costs. This helps them look beyond whether shifts were covered and understand why actual labor differed from the original plan. It suits organizations that need to actively review overtime, labor costs, and future staffing decisions.

Is symplr Workforce Right For You?

symplr Workforce may suit healthcare organizations that find it difficult to manage staffing, timekeeping, and labor costs through separate processes. It brings these areas together across units and facilities. Managers can also use pay rules, overtime alerts, and workforce analytics when reviewing staffing levels and labor use.

symplr maintains SOC 2 Type II, HIPAA, HITRUST, and ISO 27001:2022 credentials across its products and organizational processes. Procurement and compliance teams can use these certifications and attestations when reviewing the vendor's security practices against their own requirements.

The software is mainly aimed at hospitals and health systems that need workforce management built around healthcare operations. Predictive scheduling, open-shift management, time and attendance, and workforce analytics address changing coverage needs and ongoing labor-management tasks.

Smaller organizations may not need this broader set of workforce-management capabilities if their main requirements are basic employee scheduling or time tracking.

Still doubtful if symplr Workforce is the right fit for you? Get in touch at (661) 384-7070, and we will help you make an informed decision.