Last Updated Aug 19, 2025
Overview
Mosaic is a resource management software that streamlines project planning, workload optimization, and resource allocation to improve organizational productivity. While timesheet entries sometimes duplicate across multiple weeks, the software’s AI capabilities ensure managers can effortlessly oversee complex workflows.
Overall Rating
Based on 43 users reviews
4.5
Rating Distribution
Positive
95%
Neutral
5%
Negative
0%
Starting Price
Custom Pricing
Mosaic Software Specifications
Time Tracking
Task Management
Reporting
Budget Management
What Is Mosaic Software?
Mosaic is an AI-powered resource management platform designed to help organizations plan their projects and visualize workload, using flexible planning tools designed to accommodate evolving project needs. It centralizes data from ERP, CRM, and HR systems, enabling project managers to effortlessly handle projects, monitor profitability, and streamline task management. The software enables project managers to understand the past, present, and future of their projects and collaborate with other departments to deliver successful outcomes.
What Is Mosaic Software Best For?
Mosaic is best known for its machine-learning capabilities, offering AI-driven features like resource planning, resource allocation, hiring forecast, capacity planning, and budget forecasting. This automation assists with delivering precise and dependable forecasts for project revenue, costs, profitability, and cash flow. The platform evolves continuously, enhancing recommendations and forecasts by learning from real-world outcomes.
Mosaic Software Pricing
The vendor offers the following standard pricing plans:
- Starter: Custom Pricing
- Professional: Custom Pricing
- Enterprise: Custom Pricing
Mosaic Software Integrations
The software integrates with a variety of third-party applications, including:
How Does Mosaic Software Work?
After logging in to your Mosaic account, here’s how you can get started:
- Go to the Mosaic dashboard and integrate your ERP, CRM, and HR systems for seamless data integration
- Configure your project plans, timelines, and budgets to meet your organizational needs
- Leverage the software’s AI-powered tools to assign resources efficiently, optimizing capacity and allocation
- Monitor performance with customizable dashboards that display key business metrics
- Automate reporting tasks to deliver real-time insights to teams and stakeholders
- Collaborate across departments with shared dashboards and workflows for seamless teamwork
Who Is Mosaic Software For?
Mosaic software is ideal for businesses of all sizes, from small teams to large enterprises. It is widely used across a range of industries and sectors, including:
- Architecture
- Construction
- Creative agencies
- Software development
How Mosaic Software Compares To Competitors?
Explore Mosaic alternatives and learn how their pricing and features compare to one another:
Comparison | Mosaic | Wrike | Smartsheet |
Pricing | Mosaic tech pricing includes three paid plans, all offering custom pricing | One free and four paid plans available. Starting at $10/user/month | Four paid plans available. Starting at $12/member/month |
AI-Powered Resource Management | Utilizes AI for resource planning, forecasting, and allocation | AI for optimizing resources and risk prediction | AI for streamlining workflows and automating repetitive tasks |
Dashboards | Customizable dashboards to fit your business needs | Ready-made dashboards with custom fields | Widget-based dashboards display, ensuring real-time updates |
Is Mosaic Software Right For You?
Are you looking for an AI-powered solution to help plan, manage, and optimize your project planning and balance workload and resources across multiple departments? If so, Mosaic software might be the perfect solution for you.
Mosaic transforms project and resource management by eliminating reliance on traditional spreadsheets. It offers a powerful solution for organizations seeking to streamline resource management processes, boost overall productivity, and enhance strategic decision-making capabilities.
Still trying to determine if Mosaic software meets your needs? Read Mosaic pros and cons to learn what users like and dislike about the software. Contact us at (661) 384 7070, and we will help you make the best decision.
Mosaic Software Features
Mosaic features project financial control tools that offer real-time budget tracking and enhanced financial visibility. This visibility ensures that the project managers can spot any potential issue and take appropriate action. The platform provides live timesheets, allowing managers to track the amount of time employees spend completing specific projects. For instance, a marketing agency may use this software to monitor labor costs and adjust resource allocation in real-time, ensuring the campaign stays within the budget.
The workforce intelligence feature is designed to provide actionable insights into team performance. It enables teams to set KPI dashboards across any department and manage shared access for accurate reporting. Mosaic also provides variance reports to support the development of precise high plans, driving greater profitability in the future. For example, a marketing manager could use Mosaic’s dashboards to track campaign performance KPIs.
Mosaic's project planning feature is designed to optimize project management, ensuring timely deliveries within budget. It includes project templates for recurring or similar projects, allowing users to save time and effort by utilizing predefined settings, tasks, and workflows. Users can also customize these templates to suit their specific needs and preferences. For example, a real estate firm could use Mosaic’s project templates for seamless execution of each phase of a construction project.
Mosaic's AI-powered forecasting and resource optimization feature streamlines resource allocation and boosts organizational efficiency by ensuring teams are adequately funded and utilized. This essential functionality helps maintain balanced workloads and safeguards against employee burnout. This is a valuable tool for businesses across sectors. For example, when a tech startup onboards new clients, managers can track employee workload through Mosaic. The platform identifies under-utilized construction developers, allowing managers to reassign them to new projects.
