Robin Software

Name: Robin Software
Rating: 4 (27 reviews)

What Is Robin?

Overview

Robin is a cloud-based office scheduling software that helps users book desks and schedule meeting rooms. The platform helps companies maximize their office and hybrid workplace experience. Robin software features smart reservations for facility and maintenance management. Additionally, it provides insights to facility leaders to optimize office space utilization.

What Is Robin Best For?

Robin project management software is popularly known for its excellent customer support. Its customer service team is available 24/7 to answer any queries about the application. They are also quick to respond to any software issues that arise.

Robin Pricing

The vendor offers the following three Robin pricing plans:

Starter - $0 per user per month
Team – Custom pricing
Enterprise – Custom pricing

The Robin cost depends on the organization type and requirements. Click "Get Pricing" to get a personalized pricing plan.

Robin Integrations

Robin software integrations allow you to connect seamlessly with familiar tools. The software integrates with the following applications:

Google Workspace
Microsoft 365
Zoom
Crestron
Embava
Slack

How Does Robin Work?

Here’s how to get started with Robin software after its successful installation:

Log in using your credentials
Set up user accounts and assign appropriate permissions for team members
Customize the software’s settings and configurations to align with your project management needs
Ensure efficient management of meeting rooms with the Room display feature
Eliminate no-show meetings and keep individuals informed about room reservations
Collect valuable workplace insights and establish employee feedback channels
Easily locate and reserve desks or meeting rooms through the web interface
Monitor office usage by checking confirmation and checkpoint status

Click "Watch Demo" to get a free Robin demo and experience the software first-hand.

Who Is Robin For?

The software is designed for companies of all sizes, including SMBs and large organizations. It is used by the following:

IT teams
People teams
Operations teams

The following industries also use it:

Marketing
Real estate
Advertising
Finance

Robin Features

Desk Booking

The desk booking feature allows you to manage your office space. Using the software, you can book desks, rooms, and other spaces. You can also use the mobile application to find the perfect spot to do your best work.

Workplace Analytics

Robin provides businesses with powerful insights to help them optimize their space and increase productivity. Its analytics allow you to analyze desk usage, visualize room activity, and simplify reporting. The software also helps you gain insights to support successful hybrid work.

Visitor Management

This functionality enables you to manage visitors coming to the
office. You can invite and coordinate people visiting the office with actionable insights into office capacity trends and visitor patterns

Communication And Collaboration

Robin project management software enables teams to communicate with each other in real time, share files, and collaborate on projects.
The platform allows users to create virtual meeting rooms for video conferencing, instant messaging, and voice calls for community building. Additionally, users can also create channels for topics or conversations and add members for the latest updates.

Wayfinding

Robin simplifies finding and booking meeting rooms and seating charts. This intuitive software helps employees quickly locate available spaces and plan their activities accordingly.
The Wayfinding feature also includes ADA-compliant handrails and detectable guidance systems for the visually impaired. It ensures that everyone can easily navigate the office.

Is Robin Right For You?

Are you looking for a hybrid workplace experience platform that can maximize your office and workplace efficiency? If so, Robin Software may be the right choice for you. Robin is a desk booking, room scheduling, and hybrid work software designed to meet the needs of companies of all sizes.

Furthermore, the software is designed with security measures to protect confidential data and ensure compliance with industry standards. Robin’s cloud-based architecture ensures that your data is stored securely. Its security audits and updates are conducted to maintain the highest level of protection.

Still unsure about the software? Call our customer representatives on (661) 384-7070. They will guide you on whether the software is a good fit according to your organization’s requirements.

Robin Pricing Plans

The vendor offers the following three Robin pricing plans:

Starter - $0 per user per month
Team – Custom pricing
Enterprise – Custom pricing

Pricing may differ depending on your organization type and needs. Click "Get Pricing" to get a customized pricing guide.

Does Robin support mobile devices?

The Robin software supports Android and iOS mobile devices. It is also available on iPads.

Is there an API available from Robin?

Yes, Robin offers an API to its users.

What languages does Robin support?

Robin supports the English language.

What other apps does Robin integrate with?

Robin integrates with several third-party applications, including Google Workspace, Microsoft 365, Zoom, Crestron, Embava, and Slack.

What types of pricing plans does Robin offer?

The software has three pricing plans. The cost depends on the organization’s type and needs. Click here to get a personalized pricing quote.

Who are the typical users of Robin?

Several teams use the software, including IT, people, and operations teams. It is also used in many industries, such as marketing, real estate, advertising, and finance.

Positive Experience with Robin

June 2023

Peddiraju

Information Technology and Services

Pros:

Utilizing Robin, both via desktop and mobile app, has greatly simplified the process of reserving desks within our three office locations. This is particularly valuable for our hybrid work model.

Cons:

However, improvements are needed in updating the desk reservations reports to ensure the availability of an updated list of employees who have booked desks in advance.

Impressive Hoteling Solution

Chris

Automotive

Robin easily integrated into our environment, coupled with commendable customer service that responds to feedback for continuous product enhancement.

A more flexible pricing structure, allowing users to opt out of certain features for reduced costs, would be a valuable addition.

Office System Challenges

Colleen

Construction

Over time, my understanding of the programs capabilities has grown, proving it to be a useful tool for projects with frequent staff turnover.

Instances of the systems inability to save changes persistently have been a concern, alongside a wish for improved differentiation of pods/desks through color-coding.

Ideal Solution for Hybrid Setup

Ayush

Financial Services

Robins excellent functionality facilitates easy desk reservations and aids in identifying designated seats for specific teams, fostering in-person catchups among peers.

A minor drawback is that some individuals miss marking their check-ins on time due to different shifts, leading to seat releases.

Perfect for managing a shared work environment.

March 2023

Kevin

Law Practice

One of the things that I appreciate about Robin is its intuitive interface. It is easy to navigate, and I was able to start using it without any confusion or frustration. Additionally, it integrates seamlessly with other apps like Google Calendar, Slack, and Zoom, which has made my workday more efficient. With Robins desk booking system, I can easily reserve a spot when needed or find available desks nearby when traveling to different office locations.

Although Robins desk and room booking system is helpful, there have been times when I have encountered conflicts where someone else has booked the space I wanted at the same time. Also, the platform is generally reliable but there have been times when it has crashed or failed to sync properly with other tools I use.

Shared meeting place management

Blake

We often used to run into problems when different teams working on different projects coincidentally booked the same meeting room for their high-level meetings. The team and their respective clients have had to face inconveniences. We have been able to resolve it after using Robin. This is great at managing the rooms and lets us know about the availability and the devices that are available. Robin is especially good at managing shared meeting places in a large office like ours. We use the handy Gmail integration for quick room reservations.

While Gmail works great, integration with older email systems is still challenging to achieve. It also requires a separate room reservation from the meeting invitation, which I believe is not needed at all. And some meetings that happen every week, like the weekly review meetings, cannot be added as recurring meetings since the feature is still not ready. Failure to check in for a meeting prematurely releases the room.

The software is easy to use!

February 2023

Kelly C.

Creative Agency

One of the biggest advantages of Robin is its ease of use. The interface is intuitive and user-friendly, making it easy for even non-technical people to navigate. Another pro is the flexibility that Robin offers in terms of scheduling options. Whether I need to schedule a one-on-one meeting or a large group event, Robin has multiple options to fit my needs. And if I need to reschedule or cancel an event, its easy to do so without any hassle.

One downside of Robin is its limited support for video conferencing. While it does integrate with Zoom and other platforms, it doesnt offer built-in video conferencing capabilities like some other tools on the market. Robin does offer integrations with many popular tools but there are still some gaps in terms of compatibility with certain platforms that I use regularly.

Room creation and management at its best!

Alfred

Computer Software

Robin has been great and helped us solve a lot of the most complicated tasks. We have been able to make data-driven judgments while extending current spaces or constructing new ones. It has simplified managing conferences and collecting data that allows us to make informed decisions about how many rooms would be needed and which size to best serve the purpose. The key use case for Robin in our business was conference room check-in. The manner of this product update is what I enjoy best about it. Whenever we run the software, it immediately updates to the most recent version.

There are only a few minor issues associated with Robin, otherwise, it is a perfect solution for our company. While our team uses the kiosk application, I believe the design is less professional than that of others. It also does not scale as well as comparable software on the market. I believe this is a relatively new product and probably less popular than products offered by other companies. Otherwise, it works great, and Ive noticed improvements in the most recent release.

Comprehensive Remote Work Support

Mohamed

Banking

Robin efficiently provided all the tools needed for remote work, from tracking hours to sharing tasks and conducting meetings, enhancing the transition to virtual collaboration.

While generally user-friendly, occasional difficulties arise during booking appointments, requiring multiple attempts for successful reservations.

Pricing Hindrance

Fred

Robin resolved the challenge of locating people and assets within our facilities through a well-designed and responsive UI.

However, the products pricing point falls short, and importing floor plans proves to be problematic in case of facility renovations.

Amazing reservation features!

January 2023

Harvey J.

Health, Wellness, and Fitness

I have used Robin to oversee the complete project of moving all our employees back to the office building (after a year-long hiatus from office work). It is mindblowing how well it handles everything; I even made hotel bookings for our traveling employees, which provided them further ease. Whatever else is there is just a cherry on top for me. Like the simple sign-in processes and ease of use provided by Office 365.It helps that Robin can be accessed via anything with Office 365, which eliminates the need for any of our employees to have a dedicated system to have meetings on.

If it helped me display more information so that I could have a visual idea of where we stand, that would be amazing. Maybe add a better calendar tool to help me arrange free time in my colleagues schedules. And an option to automate the scheduling of the next available room and the timing of employees would be great. I would also like to see an option to extend a meeting invite to someone outside the Office 365 environment via web-based scheduling.

Superb choice for conference management

Emily W.

We use Robin mainly for conference room management, and it has amazed us so far. It is a very capable office planner. Any issues are fixed immediately, and we often don’t even feel that there’s been a feature update (because it’s the least intrusive). They do let us know when an update is scheduled, which is what I really appreciate about them. We dont have to deal with that with our MDM software. Whenever any of us starts the software up, it is updated to the most recent version automatically.

While the kiosk application is very useful and we totally rely on the system, I personally feel that the UI of the app is not very polished. I feel that it is not ready to be scaled. at least not as well as other software on the market. This, I think, is due to the fact that Robin is fairly new and still in its development phase. They keep improving, and I have noticed noticeable differences in other features recently. I have high hopes that the kiosk app will be improved in due time.

Highly effective software application to streamline and manage resources

Ellen Zara

Architecture and Design

Since we have expanded our team, we have been trying to implement software applications that would streamline our processes as they become more complex. A friend of mine within the same industry recommended using Robin, and I have not regretted the decision. It has assisted us in performing better by making redundant tasks such as scheduling meetings much easier. We no longer have to deal with resolving conflicts. What makes it even better is that it is easy and fun to use, so everybody on the team can benefit from it.

Robin software has been a great addition to our workflows. And I want to get more benefits out of the software by accessing more features. However, these add-ons are quite expensive at the moment. I would prefer that there be more bundle options so that we could access additional features without investing too much money. Aside from that, I would like to see more integrations with other applications in the software. Since the software is still kind of new on the market, I am confident it will keep improving.

The best solution for meeting management.

December 2022

Andrew T.

We used spreadsheets for all of our meeting plans. When we decided to scale the company, we felt that a software solution was needed. Robin is one of the most complete solutions, especially when it comes to desk booking and space management tools. Their technical team helped us get rid of our previous spreadsheets and migrate all our seating plans. This feature was most useful when we had to plan a return to on-site work methods post-COVID. It is also great that Robin is so well known, which makes all of our problems easily solvable just by posting a question on the community forums.

If there’s something, I’d say that Robin can be a little slow at times. We have faced difficulties when managing a hotel booking, for example. It still has a lot of room to improve the new features theyre introducing. They simply arent as strong in these new features as their competitors.The software team is mostly available and is open to our suggestions. We are growing constantly, and I’d like to keep using Robin as our only office manager.

Robin Software

What Is Robin?

Overview

What Is Robin Best For?

Robin Pricing

Robin Integrations

How Does Robin Work?

Who Is Robin For?

Robin Features

Desk Booking

Workplace Analytics

Visitor Management

Communication And Collaboration

Wayfinding

Is Robin Right For You?

Robin Pricing Plans

Frequently Asked Questions (FAQs)

Does Robin support mobile devices?

Is there an API available from Robin?

What languages does Robin support?

What other apps does Robin integrate with?

What types of pricing plans does Robin offer?

Who are the typical users of Robin?

Robin Software reviews

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