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Overview
Smarten Spaces is a cloud-based workplace management platform that optimizes hybrid offices and multi-site portfolios. It provides AI-driven space planning, desk booking, and occupancy analytics. Users benefit from streamlined workflows, though 3D mapping load times can be slightly slower; nonetheless, its robust features support efficient space utilization.
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Starting Price
$2
/user/month
Smarter Spaces Specifications
Tenant Management
Facility Management
Reporting And Analytics
Alerts/Notifications
What Is Smarter Spaces?
Smarten Spaces is a cloud-based workplace management platform designed for enterprises, commercial real estate, educational institutions, and hybrid work environments. The software offers features such as space optimization, AI-powered desk and room booking, real-time analytics, and employee experience tools. It helps organizations streamline workspace utilization, improve operational efficiency, and enhance employee engagement by leveraging AI-driven insights and automation.
Available as a web and mobile application, Smarten Spaces enables users to manage spaces dynamically, forecast demand, and optimize resource allocation across single or multi-site portfolios.
How Much Does Smarter Spaces Cost?
Smarten Spaces pricing starts at $2/user/month, based on industry benchmarks for cloud-based workplace and space management platforms that offer desk booking, occupancy analytics, and AI-driven space optimization features.
This range below is intended for general budgeting purposes, as actual costs can differ based on the number of users, selected modules, office locations, and overall deployment scope.
- Implementation and workplace configuration: $1,000–$5,000 (one-time) - Initial setup of buildings, floors, seating layouts, booking policies, and admin training
- Advanced analytics and AI space planning: $1–$3/user/month - Predictive space usage insights, scenario planning, and optimization recommendations beyond standard reporting
- Integrations and enterprise SSO: $500–$3,000/year - Connecting calendars, collaboration tools, HR systems, and identity providers
- IoT and sensor enablement (optional): $1,000–$10,000+ (varies) - Hardware integration and data ingestion for real-time occupancy and utilization tracking
Users generally view Smarten Spaces as competitively priced for enterprise environments, especially where advanced analytics and AI-driven space optimization help justify costs through improved space efficiency and employee experience.
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Smarter Spaces Integrations
The software integrates with the following third-party applications, including:
Who Is Smarter Spaces For?
Smarter Spaces software serves a wide range of industries, including:
- Enterprise workplaces
- Commercial real estate
- Educational institutions
- Hybrid work environments
- Global capability centers
- Coworking spaces
- Facility management
Is Smarter Spaces Right For You?
Are you looking for an AI‑driven platform that transforms how your organization manages and optimizes workplace and building space? Smarten Spaces addresses the complexity of hybrid work and inefficient space utilization by unifying real‑time data, bookings, and analytics into a single intelligent system for planners and occupiers alike.
In terms of security and scalability, it uses robust access controls, role‑based permissions, encryption, and cloud-deployed solutions that scale from individual sites to global portfolios.
Still not sure if Smarten Spaces is right for you? Contact our customer support team at (661) 384-7070, who will help you make the best decision.
Smarter Spaces Features
This feature provides drag-and-drop floor planning tools and ‘what-if’ scenario simulations. It allows managers to preview the impact of team growth, hybrid policy shifts, or layout changes on capacity, space utilization, and amenities, enabling data-driven planning and risk-free reconfigurations.
AI driven resource allocation intelligently assigns desks, zones, lockers, and meeting rooms based on team structures and workflows. The system automatically adapts as teams evolve, ensuring priority seating, collaboration proximity, and operational efficiency while reducing manual coordination and maintaining a balanced, productive workspace.
Smarter Spaces features tenant management that centralizes tenant profiles, preferences, and communications on a single intelligent platform. It delivers personalized experiences, streamlines service requests, and enhances engagement, allowing property managers to efficiently oversee multiple tenants while maintaining high satisfaction and operational consistency across campuses or commercial buildings.
Booking and pay enables seamless reservations for shared spaces and amenities with built-in payment processing and smart availability tracking. Property teams can maximize space utilization, generate revenue from rentable assets, and provide tenants with a frictionless, convenient booking experience across web and mobile platforms.
Global Capability Center (GCC) management leverages AI to optimize workspace utilization across multi-region teams. It provides predictive seat allocation, intelligent shift scheduling, and hybrid workflow coordination while integrating with enterprise platforms, enabling efficient collaboration, maximized space use, and data-driven occupancy planning.
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