WorkSavi

WorkSavi helps multi-site operators bring estate management, lease accounting, and capital project delivery together in a single intelligent platform. While some tools may lack feature depth, its automated workflows, IFRS-16 compliance capabilities, and Gantt-based scheduling make it a reliable option for managing complex multi-site operations efficiently.

What Is WorkSavi?

WorkSavi is a cloud-based estate management and operations platform designed for organizations that own, occupy, or manage commercial property across multiple locations. It brings together lease accounting, capital and fit-out project delivery, asset and property maintenance, resource management, and regulatory compliance into one intelligent system. In doing so, it replaces the fragmented spreadsheets and disconnected tools that multi-site operators often depend on.

What Is WorkSavi Best For?

The software is best known for its project portfolio Gantt chart, a scheduling and tracking tool specifically built for managing commercial property projects across multiple sites. The Gantt chart breaks projects down using a work breakdown structure (WBS) and automates project setup through smart workflows that quickly build programmes, assign teams, and establish reporting milestones.

How Much Does WorkSavi Cost?

WorkSavi pricing starts at £29/month (approximately $38.19) for its Project Plan. Other plans include:

• Portfolio – £59/month (approximately $77.70)
• Enterprise – Custom pricing

Additionally, it also offers a 30-day free trial. In addition to the base subscription costs, organizations should also plan for the following additional expenses:

• Implementation: Typically ranges from £2,000–£15,000 for the initial setup of the platform, including workspace configuration, project structure design, and deployment (approximately $2,633–$19,753)
• Data Migration: Usually between £1,500–£10,000, depending on the volume and complexity of transferring legacy spreadsheets (approximately $1,975–$13,167)
• Training And Onboarding: Generally estimated at £1,000–£5,000 for user training sessions, onboarding support, and role-based guidance for estate managers, project leads, and administrators (approximately $1,316–$6,583)
• Customization And Configuration: Typically, £2,000–£20,000 for tailoring workflows, setting up dashboards, defining approval hierarchies, and configuring organization-specific reporting structures (approximately $2,633–$26,340)
• Ongoing Premium Support: Usually £500–£3,000 per year for enhanced support plans, priority issue resolution, and dedicated customer success assistance (approximately $658–$3,951)

Disclaimer: The pricing is subject to change.

WorkSavi Integrations

WorkSavi offers integrations with the following third-party applications:

• OneDrive
• Slack software
• Xero accounting solutions
• Microsoft Power BI
• Google Looker Studio

How Does WorkSavi Work?

To use WorkSavi, log in to your account and access the centralized estate management platform, then follow these steps to make the most of its features:

• Set up your estate by creating custom property and asset databases tailored to your portfolio structure and business requirements
• Create projects and programmes using pre-built workflow templates to ensure consistent governance across fit-outs, refurbishments, and capital works
• Schedule and break down tasks using the WBS-based Gantt chart, defining timelines, dependencies, and milestones across all sites
• Sync existing schedules from Microsoft Project, ASTA Powerproject, Primavera P6, or Excel to quickly import ongoing projects into WorkSavi
• Track lease obligations and automate IFRS-16 and FRS 102 calculations to maintain compliance without manual lease accounting
• Manage costs by comparing budgets against real-time spend from initial planning through to project completion
• Generate dynamic reports and dashboards to assess estate-wide performance, risk, and project delivery across all locations

Who Is WorkSavi For?

WorkSavi software is well-suited for individuals across a wide range of industries and sectors, including:

• Retail
• Gaming
• Private healthcare
• Hospitality

WorkSavi Use Cases

Based on our analysis of user reviews and the current capabilities of WorkSavi, we have identified key scenarios where the software is particularly well suited for multi-site operators managing complex commercial estates:

Retail Chains Coordinating Rollouts Across Hundreds Of Stores

Retail groups operating dozens or even hundreds of stores often manage refurbishments, new store openings, and ongoing maintenance at the same time across different regions. WorkSavi’s Property Portal centralizes store-level data, lease agreements, drawings, and certificates, allowing estate and operations teams to monitor every site through a single record.

Hospitality Groups Managing Lease Risk And IFRS-16 Reporting

Multi-site hospitality operators often manage a large number of leased units with staggered break clauses, rent reviews, and renewal dates that can be difficult to track manually. WorkSavi’s lease and compliance tools consolidate term dates, lease liabilities, and inspection deadlines into a single estate-wide view. It automatically calculates IFRS-16 obligations instead of relying on spreadsheet-based tracking by finance teams.

Private Healthcare Operators Running Compliance-Heavy Programs

Private healthcare providers managing clinics or hospital sites deal with both construction project delivery and strict regulatory inspection requirements. These two areas are often difficult to manage within a single system. WorkSavi’s workflow templates apply consistent governance across fit-out and refurbishment projects, while risk heat maps and inspection forecasts ensure compliance is tracked alongside project progress rather than separately.

Fit-Out Contractors Delivering Repeatable Projects For Multiple Clients

Fit-out contractors and engineering firms delivering similar project types across multiple commercial clients often need to standardize delivery without recreating processes for every new job. WorkSavi’s Gantt-based scheduling and workflow templates allow teams to structure projects using a consistent WBS approach, assign resources, and track budgets. With two-way syncing to tools such as Microsoft Project, Primavera P6, and ASTA Powerproject, contractors can import existing schedules into WorkSavi without re-entering data.

Is WorkSavi Right For You?

If you’re an estate director, head of property, operations director, or PMO responsible for managing commercial property across multiple sites, WorkSavi can be a strong fit for your organization. WorkSavi data is hosted on Google Cloud infrastructure and protected with AES-256 encryption both at rest and in transit.

This offers a security framework designed to handle sensitive lease, financial, and property data at scale across multi-site operations. From a compliance perspective, WorkSavi fully supports GDPR requirements, helping organizations meet data protection obligations for individuals across all regions in which they operate.

Still unsure about WorkSavi? Contact us at (661) 384-7070 for further guidance.