In the fast-evolving trucking sector, managing payroll is a critical challenge. Trucking companies must be vigilant about tracking mileage and various pay rates to ensure compliance with state labor and federal laws.
These complexities make it important for businesses to select the ideal trucking payroll software to streamline operations, minimize administrative burdens, and prevent unnecessary expenditures.
To assist trucking companies in overcoming these payroll hurdles, Software Finder has compiled a list of the best payroll software solutions for trucking companies, both large and small businesses.
This resource aims to solve such pain points to help businesses improve their operations, save time, and ensure timely and accurate contractor payments.
Top 9 Best Payroll Software For Trucking Companies
First, let's quickly review the software that will be discussed below:
Paylocity's payroll software is an online solution designed to simplify and automate the payroll process for trucking companies. It streamlines employee payments by calculating wages, managing deductions, and ensuring tax compliance while providing features like expense management and garnishment handling, making it one of the best options for trucking needs.
Unique Features
One of Paylocity HR's unique features is its expense management. It organizes processes like maintaining receipts and reimbursements and categorizing expenses by type. In addition, it offers on-demand payments, enabling employees to choose their payday and access cash advances.
Pros
The software allows to add custom modules for business scaling.
ACA reporting dashboards make compliance management easier.
Mobile access capabilities.
Cons
Lack of a detailed breakdown for clocking in and out.
Timesheets need adjustments to be less time-consuming, as per user reviews
Pricing
The vendor offers custom pricing options depending on the company’s size and the organization's requirements.
2. Eddy HR
Eddy HR is an all-in-one HR management software designed to streamline various human resources functions. With the ability to automate tax calculations, handle complex pay structures along with offering truckers a self-service portal (with them being frequently on the road, this is great) makes it an amazing option for your company.
Unique Features
Eddy HR is known for its unique features, including its payroll processing. It effectively manages payroll, including automatic tax calculations. The software also provides data management services, including a secure database for storing information.
Integration with various job sites automatically posts jobs, according to users
Cons
Customization complexity, as per user reviews
The software lacks an automated feature to notify employees when their licenses expire
Pricing
Starter - $4/user/month
Growth - $8/user/month
Premium – Custom Pricing
3. Paycor
Paycor provides an all-in-one payroll solution for trucking companies, combining payroll processing, time tracking, and HR management. It automates tax calculations and filings for compliance across jurisdictions.
Unique Features
The platform offers multiple payment options, including direct deposit and on-demand pay, increasing flexibility for drivers. Paycor’s mobile app allows employees to access pay stubs, manage time-off requests, and view schedules, enhancing convenience for on-the-go users. Robust reporting and analytics tools give trucking companies insights into labor costs, helping them optimize operations.
Pros
User-friendly interface with easy-to-use navigation tools
Updated and streamlined HR, payroll, and other features
Integrated financial data for better analytics and reporting
Cons
Unreliable customer service
Some features like time accrual are a bit outdated according to regular users
Pricing
Pricing is customized according to the company's size and unique requirements.
4. Gusto HR
Gusto HR is THE payroll software for small trucking businesses as far as we know. It manages all compensation aspects, including automatic tax calculations, onboarding tools, and expert-guided benefits selection. It is recognized for its innovative features, including job and applicant tracking, custom onboarding checklists, and seamless health insurance management.
Unique Features
Gusto HR offers innovative financial features such as the Gusto Wallet, which helps employees track and manage their paychecks, set savings goals, and access funds between paydays without fees. It automates tax calculations and filings, ensuring compliance with federal and state regulations, which is crucial for businesses operating across multiple jurisdictions(like a trucking company).
Pros
Automated tax filings
Helpful payroll reminders
Intuitive and user-friendly interface
Cons
Accounting integration only works when files are downloaded and imported manually
Leave management system is a bit challenging to navigate for leaves shorter than a day
Pricing
Simple - $40/month
Plus - $80/month
Premium - $180/month
5. Roll By ADP
Roll by ADP is a chat-based payroll application designed to streamline payroll management for small businesses. Utilizing advanced GenAI technology, it allows users to run payroll quickly and efficiently from their mobile devices, ensuring employees are paid promptly
Unique Features
Roll by ADP features a unique chat-based interface that guides users through the payroll process, enabling them to complete payroll tasks in under a minute using a mobile device. It also offers GenAI-powered insights that convert complex company and employee data into natural language, making it easier for users to access important information quickly and efficiently.
Pros
Same-day or next-day direct deposit availability
Strong security measures to protect client data
Unlimited pay runs with automatic tax handling
Cons
No built-in benefits administration feature is available
Inaccurate time limits trigger unnecessary off-cycle pay notifications, as per user reviews
Pricing
The pricing plan is $39 per month, plus an additional $5 for each employee.
6. TruckingOffice
TruckingOffice is a comprehensive software solution designed to simplify the management of trucking businesses by providing tools for dispatch management, expense tracking, invoicing, and compliance with regulations such as IFTA and DOT.
Unique Features
The platform manages the process of International Fuel Tax Agreement (IFTA) reporting by automatically maintaining all necessary records and calculating fuel gallons sorted by state. The software includes robust dispatch management tools that allow users to track every load dispatched.
Pros
User-friendly and easy to implement
Innovative features like driver dispatch information
Comprehensive business reports provide users with accurate data
Cons
Mobile app can be more user-friendly according to users
Limited integration capability
Pricing
Starts at $20/user/month, with additional fees for extra trucks and features.
7. QuickBooks Times Software
This software provides features like income and expense management, payroll processing, and time tracking in a single unified platform. It streamlines workflow to enhance client service and practice management.
Unique Features
QuickBooks allows users to track their business assets over time. It helps identify which assets are being used and provides tax reporting capabilities. You can also access your financial data from any web-enabled device, making it easy to work remotely.
Pros
Customizable payrolls
Seamless management of employees in real time
Easy accessibility on any device
Cons
Customer service can be improved
Users from small businesses can experience a bit of a learning curve, according to users
Pricing
Simple Start - $35/user/month
Essentials - $65 user/month
Plus - $99/user/month
Advanced - $235/user/month
8. ProTransport
ProTransport is comprehensive software for trucking companies. It streamlines operations such as vehicle and driver profile, automates processes like IFTA filing, and provides modules for accounting and dispatch.
Unique Features
ProTransport offers real-time GPS tracking capabilities that allow trucking companies to monitor the location and status of their vehicles in real-time. The software includes tools for monitoring driver behavior, such as speeding, harsh braking, and idling.
Pros
Real-time GPS tracking
Monitors driver behavior as an additional feature, according to some users
Upload fuel receipts and maintains records online saving paper
Cons
Initial setup complexity
Dependence on internet connectivity can be an issue according to users
Pricing
The vendor offers custom pricing according to the organization’s requirements.
9. Axis TMS
Axis TMS is a robust trucking management software designed to streamline operations for carriers, owner-operators, brokers, and businesses of all sizes. It offers a range of features, including order assignment, routing, driver management, vehicle monitoring, compliance tools, and real-time status updates.
Unique Features
Axis TMS provides advanced tracking capabilities that allow users to monitor the location, speed, and diagnostic trouble codes of their trucks and trailers in real-time. The software includes a dedicated driver app that offers various functionalities, such as GPS location tracking, odometer and speedometer readings, and real-time communication between drivers and dispatchers.
Pros
Easy to navigate
Maintains records of drivers' check-ins and check-outs
Great customer support
Cons
Payroll feature can become more user-friendly as per some users
Scanner needs improvement to take better pictures on the driver’s app
Pricing
The software pricing plans start from $99/month.
How We Chose These Payroll Software For Trucking Companies?
We researched essential payroll software functionalities to ensure they meet the requirements of trucking companies. These functionalities include:
Industry-specific Needs
When choosing payroll software for trucking companies, we realized it's crucial to prioritize solutions that address the unique challenges faced by the industry. These include handling varied pay rates based on factors like mileage, hourly wages, or contract terms, as well as ensuring compliance with complex labor laws and regulations specific to the trucking sector.
Cost-Effectiveness
Pricing is crucial for trucking companies, as they need to ensure they are getting good value for their investment. We chose these software vendors after evaluating their cost-effectiveness, pricing structures, and fees for add-on features and users.
Customer Support
When using any software, it is essential to select software with good customer support. We chose software with responsive customer services to ensure there were no delays in implementing and using the software. Quick and responsive customer support is crucial for drivers and employers in the case of any such issue.
User Reviews And Ratings
We analyzed feedback and expert reviews to evaluate different payroll software options' performance and satisfaction levels. By assessing other companies' experiences, we gained valuable insight regarding these software. We considered both user reviews and expert ratings to narrow down the choices most suitable for a trucking company’s needs.
What Features To Look For In Payroll Software For Trucking Companies?
Selecting software compatible with your company’s requirements is a time-consuming task. The platform needs to be tailored according to the size of the company. The features might vary from one company to another.
However, every payroll software for trucking companies should have these important features:
However, every payroll software for trucking companies should have these important features:
HR and payroll
Accounting and financial management
Freight and load management
Operations and dispatch
Business Management
Compliance and administration
Integration capabilities
Benefits Of Payroll Software For Trucking Companies
Implementing payroll software for trucking companies can provide many benefits to the organizations including:
Time Savings:Automates HR and payroll tasks, cutting down on the time spent handling manual calculations and paperwork.
Increased Accuracy: Reduces errors in payroll processing, ensuring employees receive correct and timely payments.
Regulatory Compliance: Assists trucking companies in complying with labor laws and tax regulations, minimizing the risk of penalties.
Enhanced Visibility: Provides real-time insights into payroll and financial data, supporting more informed decision-making.
Improved Employee Satisfaction: Efficient payroll processes result in timely payments, enhancing employee morale and trust.
FAQs
What features should you look for in payroll software for trucking companies?
Key features include mileage tracking, pay rate management, automatic tax calculations, expense management, and integrations with other trucking software.
How does payroll software handle different pay rates for drivers?
Payroll software designed for trucking companies can accommodate various pay models, such as per-mile, hourly, and percentage of load. It tracks mileage and automatically calculates pay based on the applicable rates.
Can payroll software help with tax compliance for trucking companies?
Yes, payroll software can help trucking companies comply with state and federal tax regulations by automatically calculating and filing taxes based on driver pay and mileage.
Is it possible to integrate payroll software with other systems used by trucking companies?
Many payroll solutions offer integrations with dispatch management, accounting, and other software commonly used in the trucking industry, streamlining data flow and reducing manual data entry.
Can payroll software handle payroll for both company drivers and independent contractors?
Yes, payroll software designed for trucking companies can manage payroll for both company drivers and independent contractors, handling different pay models and tax requirements for each group.
