Most payroll systems are created for an office environment where employees’ schedules are fixed, and compensation is relatively predictable. Trucking operations function differently, and driver pay structures are rarely straightforward. Within a single payroll cycle, fleets handle mileage-based pay, per diem, detention, fuel advances, contractor settlements, and multi-state taxes.
As a result, when the system isn’t designed for that complexity, teams end up depending on spreadsheets, manual adjustments, and constant reconciliation between dispatch and payroll.
To create this list, we reviewed payroll platforms commonly used in transportation and logistics. Each solution was examined based on features relevant to trucking payroll, such as support for mileage-based pay, tax compliance across multiple states, and ease of payroll processing. User feedback, available documentation, and overall suitability for fleet-based operations were also considered to understand how well each platform handles the day-to-day payroll needs of trucking companies.
Software | Rating | Trial Info | Starting Price | Best For | Key Features |
Editor's choice | 4.6/5
| N/A
| $290-$490/month
| Fleet maintenance software, manages shop repair and inventory cost
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3.3/5 | 7-day Free Trial | $39.95/month | Auto Expense Inclusion, Includes all relevant earnings and costs |
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4.7/5 | N/A
| $100/month
| Xchange, simplifies verification Process
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N/A Read Reviews
| Free Trial Available
| $125/month
| Owner‑Operator Settlements, tracks earnings and deductions |
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4.5/5
| 30-day Free Trial View Demo
| $99/month
| Accounts Receivable, tracks overdue invoices and flags aging accounts |
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4.6/5
| 30-day Free Trial Available
| $20/month
| Alerts for expirations, keeps payroll up to date |
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5/5
| 30-day Free Trial
| $69/user/month
| Commission Control, tracks staff commission by fleet rate and approval controls |
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4.4/5
| N/A
| $6-$10/employee/month
| Tax Manager, handles multi-state payroll taxes |
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5/5
| N/A
| $290-$490/month
| Settlement Automator, auto‑generates driver settlements |
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3.7/5
| N/A
| $2080/month
| Automated Deductions, deducts recurring costs during settlements |
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Axon Trucking Software is an ERP-level platform that brings billing, dispatch, maintenance, accounting, and driver settlements together. Instead of entering the same data multiple times, information like load revenue, driver miles, and fuel costs flows straight into settlements and reports. This way, driver pay reflects the actual work done and costs incurred, cutting errors and keeping payroll in sync with operations.
Pros | Cons |
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Best For
Larger trucking operations and growing fleets that want centralized pay administration and financial control without separate accounting and dispatch systems.
Key Features
- Transportation Management
- Trucking Dispatch
- Ticket Software
Pricing
Axon costs often start around $290-$490/month for trucking operations, with actual pricing determined by fleet size, modules, and custom requirements.
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Why We Like It
For large trucking companies that are in need of financial governance and reporting consistency, Axon is an ideal option. As the platform uses an ERP architecture that combines operational, payroll, and financial data, carriers can reconcile financial performance with operational activity without exporting or re-entering information across systems.
User Ratings
Based on multiple user reviews, Axon is praised for cutting administrative time by half and making trucking staff payment management easier through connected accounting and dispatch, while some users note that initial adoption takes effort.
TruckLogics is a cloud-based fleet management platform used by owner-operators and small to mid-sized carriers. It automates driver settlement creation using load and billing records, factoring in hauling fees, advances, reimbursements, deductions, and even fuel expenses. By combining dispatch, expense tracking, invoicing, and recurring deductions in one system, it decreases manual work and improves accuracy. The platform also generates financial reports that assist with tax preparation and provide carriers with better operational oversight.
Pros | Cons |
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Best For
Small carriers and owner‑operators looking for a simple TMS that connects dispatch, invoicing, and driver pay without extensive configuration.
Key Features
- Driver Settlement Creation
- Fleet Payment Recording
- Custom Driver Pay Options
- Driver Communication And Log Management
- FTL And LTL Dispatch Management
- IFTA Report Generation
Pricing
TruckLogics pricing starts at approximately $39.95/month for 1- 2 trucks. The platform also has tiered pricing for larger fleets, such as:
- Small Fleet: $79.95/month (3 - 7 Trucks)
- Mid-sized Fleet: $199.96/month (8 - 14 Trucks)
- Large Fleet: $249.95/month (15 - 24 Trucks)
- Enterprise: Custom Pricing (25+ Trucks)
Disclaimer: Pricing is subject to change.
Why We Like It
We value TruckLogics because it integrates payroll-related tasks directly into trucking operations instead of functioning as standalone payroll software. Since dispatch, expenses, and settlements are unified within one system, it eliminates errors and extra work that small fleets often face when juggling spreadsheets or disconnected tools. For a small fleet, such as a 10-truck carrier still handling pay manually, TruckLogics offers an accessible way to implement structured settlements and financial tracking, keeping driver pay aligned with actual work while lowering administrative burden.
User Ratings
As per multiple user reviews, TruckLogics is praised for its focus on carrier workflow needs, while some users note that navigation can be improved.
Tenstreet Pay expands the company’s recruiting and compliance environment by linking payroll workflows with driver qualification files, employment records, and regulatory documentation. For fleets already using Tenstreet’s tools, this keeps payroll data within the same operational environment, minimizing administrative fragmentation and the need to move data between systems. At the same time, it integrates pay processes and driver management workflows, helping carriers maintain records while managing settlements efficiently.
Pros | Cons |
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Best For
Tenstreet Pay is suitable for small to medium-sized companies that are looking to link payroll with driver compliance and safety documents.
Key Features
- Truck Driver Recruitment
- Employment Verifications
- On the Road Optimization
Pricing
Tenstreet pricing starts at approximately $100/month for its basic plan, with higher tiers and custom options available for product bundles and company size.
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Why We Like It
We like Tenstreet Pay because it works naturally within the broader Tenstreet system. If a carrier already uses Tenstreet for compliance and workforce records, payroll stays in that same ecosystem. That lowers administrative gaps and keeps documentation consistent, which matters in trucking, where pay decisions often depend on accurate records.
User Ratings
Users highlight that Tenstreet Pay has a rich database of drivers and companies, which is an advantage for payroll tracking and fleet management. However, some mention that software cannot send bulk text messages for urgent communication with drivers.
Designed to combine operations and financial tracking in one platform, ProTransport supports driver settlements, manageable deduction scheduling, and integrated accounting workflows. It allows carriers to calculate compensation and adjust expenses without relying on external systems. Because deductions, advances, and recurring charges can be scheduled and adjusted within the system, payroll calculations reflect how the business operates. This makes it a practical option for carriers that want more control over settlement structure while keeping financial reporting aligned with day-to-day fleet activity
Pros | Cons |
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Best For
The platform is suited well to mid-sized companies that want an all-in-one system to handle payroll, compliance, and fleet operations.
Key Features
- Driver Pay Statements
- Accounting And Financial Tracking
- Regular Deduction Scheduling
Pricing
ProTransport pricing starts at $125/month for the Premium plan, with a free tier and customized pricing for larger operations. These are as follows:
- Basic: $0/month (free forever)
- Enterprise: custom pricing
Disclaimer: The pricing is subject to change.
Why We Like It
ProTransport works well because it combines payroll and operational tracking in a single platform. Its settlement and accounting modules let carriers handle deductions, driver payments, and financial reporting without jumping between systems. Plus, the ability to configure deduction logic and reporting means you can tailor the workflow to match your business, instead of bending your operations to fit the software.
User Ratings
It is commended for simplifying payroll and tax reporting tasks. However, some users note that the software could be updated to support bigger fleets.
By linking operational records with payroll data, Axis TMS goes beyond fleet logistics. need to calculate accurate settlements and deductions. Driver records, certifications, and activity tracking are stored directly into compensation calculations by confirming eligibility and documented work history, which supports payroll teams in justifying payment and deductions with verifiable data. Meanwhile, route planning and vehicle maintenance help ensure that drivers and assets stay updated, eliminating errors that can complicate payroll reconciliations.
Pros | Cons |
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Best For
Suited for organizations of all sizes that are seeking to organize fleet, driver, and statutory alignment while keeping payroll data aligned.
Key Features
- Dispatch And Order Management
- Real Time Monitoring
- Driver Payroll
Pricing
Axis TMS offers tiered pricing starting at $99/month for the starter plan (1-3 trucks), small fleets, scaling up to $2,299/month for large enterprise operations. These plans are as follows:
- Growth: $400/month (4–10 trucks)
- Pro: $750/month (11–25 trucks)
- Enterprise: Custom Pricing (26+ trucks)
Disclaimer: The pricing is subject to change.
Why We Like It
By tracking driver activity, certifications, and dispatch logs, teams get verifiable information on completed work. As a result, Axis TMS reduces errors, prevents disputes, and keeps settlements aligned with actual performance. For fleets managing multiple drivers and routes, it ensures pay reflects both work done and compliance status.
User Ratings
User reviews give Axis TMS a positive rating for notification on expiring medical cards or registrations that help prevent salary management errors, while some users note that the system requires extra time to learn
TruckingOffice is a cloud-based trucking management system that helps carriers streamline operational and financial workflows, supporting accurate driver compensation. By combining settlement management with pay-per-mile, pay-by-percent, and custom pay agreements, it ensures settlements reflect actual dispatch and load activity. The platform also tracks driver activity, expenses, and IFTA miles while generating reports that simplify payroll reconciliation. As a result, carriers can eliminate manual data entry, keep back-office records aligned with completed work, and make driver pay more accurate and reliable.
Pros | Cons |
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Best For
Small size carriers that want a simple system to arrange salary processing, dispatch, and expense tracking without complex enterprise software in one place.
Key Features
- Premium Routing
- Driver Settlement Reports
- Fuel And Cash Advances
Pricing
TruckingOffice pricing starts as low as $20/month for owner‑operators, with multiple plans for mid‑size fleets, full fleets, and brokers. These plans are as follows:
Basic
- Mid-Size (3–7 trucks): $45/month
- Fleet (8+ trucks): $75/month
- Broker (Unlimited dispatches): $45/month
Pro
- Owner/Operator (1–2 trucks): $30/month
- Mid-Size (3–7 trucks): $65/month
- Fleet (8+ trucks): $110/month
Disclaimer: The pricing is subject to change.
Why We Like It
We recommend TruckingOffice for owner-operators and small fleets that need payroll tied directly to operations. By keeping a track of mileage, expenses, and settlement rules in one place, it removes the need to manually re-enter fuel receipts or trip costs into payroll calculations. As a result, accounting teams can align pay with actual work completed, reduce errors, and simplify settlements.
User Ratings
As per user feedback, TruckingOffice is noted for helping keep dispatch and payroll record details together, while some users mention that a better mobile app or layout would make it easier on smartphones.
As a cloud-based transportation management platform, Axon unifies dispatch, load accounting, and payroll reporting in one system. Its driver pay calculations and settlement tools pull operational data directly into payroll, helping teams reduce manual work and process settlements more consistently. This means driver pay reflects actual work and costs, so carriers can process settlements faster and keep financial and operational records in sync.
Pros | Cons |
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Best For
Suitable for all sizes of fleet and freight brokers that want an integrated payroll, accounting, and operations in a single logistics platform.
Key Features
- Load And Truck Posting
- Driver Track and Trace
- Instant Load Funding
Pricing
AscendTMS offers tiered plans starting at $69/user/month, with costs scaling up for its most advanced plan. These plans are as follows:
- Premium: $119/user/month
- Pro: $149/user/month
Disclaimer: The pricing is subject to change.
Why We Like It
AscendTMS shines because its driver pay calculations and commission tracking features tie directly to load and revenue data. This lets payroll teams generate settlements without manual spreadsheets or extra calculations and ensure their pay matches the work they completed. For fleets handling multiple pay structures, it simplifies wage management while keeping compensation accurate and aligned with actual trucking operations.
User Ratings
The platform is recognized for helping dispatch teams have clear and quick visibility into shipments. However, some users note that the inability to view multiple filtered screens simultaneously can limit workflow flexibility.
Teams can manage payroll and HR operations efficiently with Greenshades. It manages multi-state tax withholding and variable pay structures, allowing payroll staff to process driver compensation accurately. By keeping calculations, records, and compliance in one place, it reduces manual work and helps teams stay on top of regulatory requirements across different states.
Pros | Cons |
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Best For
Companies with evolving staff payment management needs, including those with multi-state employees, complex deductions, and detailed rule compliance requirements.
Key Features
- Flexible Pay Types
- Multi-State Payroll
- Driver Self-Service
Pricing
Greenshades payroll pricing commonly starts at an estimated $6-$10/employee/month for base payroll and HR services on a subscription basis and may vary based on required features and business size.
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Why We Like It
We appreciate Greenshades for how it handles complicated payroll scenarios. Its multi-state tax automation and flexible pay rules let the HR department process driver pay without worrying about compliance gaps. For fleets with drivers in different states or unusual pay setups, this keeps calculations accurate and saves hours of manual work each cycle.
User Ratings
Greenshades is valued by users for its easy PDF access to paystubs and tax documents, while a few users mention that retrieving older payroll records can be limited and require additional settings.
9. Toro
Built for bulk haulers, Toro connects driver pay with operational details like miles driven, load rates, and custom pay rules. By pulling this data directly into settlements, payroll teams spend less time manually entering or reconciling information. As a result, carriers can process accurate driver compensation tied to actual work while maintaining clear records for reporting and compliance.
Pros | Cons |
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Best For
Right fit for small businesses just starting out with digital trucking tools and looking for an easy-to-use platform that integrates payroll with operational workflows.
Key Features
- Automated Driver Pay Calculations
- Custom Driver Pay Profiles
- Load‑Driven Pay Workflows
Pricing
Toro’s estimated pricing range starts around $290-$490/month for small to mid‑sized trucking operations and can increase based on fleet size, feature needs, and contract terms.
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Why We Like It
We like Toro because it ties driver pay directly to load revenue, which is especially useful in percentage-of-load or stop-pay models. By basing settlements on actual documented work, payroll teams can calculate payouts accurately without guessing or re-entering data. As a result, driver compensation reflects real earnings, and week-to-week payroll becomes more predictable and reliable.
User Ratings
User reviews highlight Toro’s automated wage calculations and driver hours tracking as a major advantage. On the downside, some users feel the load board view is outdated.
10. Rose Rocket
Rose Rocket is a cloud-native transportation management platform that ties driver payroll directly to dispatch and load data. Also, it supports automated settlements, pay templates, and accurate driver pay stubs, reducing the need for manual data entry or spreadsheets. With this, payroll information can flow into accounting or payroll systems for final processing, helping carriers maintain accuracy within their logistics operations.
Pros | Cons |
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Best For
Small trucking carriers and freight brokers are aiming to replace spreadsheets with a unified system that ties operational data to drivers for payments and settlements.
Key Features
- Driver Settlement Statements
- Pay Templates And Automated Pay Entry
- Manifest Pay Capture
Pricing
Rose Rocket pricing starts from $2080/month for its Full Service Platform, and offers an Enterprise plan with customized pricing based on required features and business size, and may decrease per user at a larger scale.
Disclaimer: The pricing is subject to change.
Why We Like It
We praise Rose Rocket because it connects dispatch, load data, and settlements in one platform. This means payroll teams can calculate based on actual miles, stops, and load rates, reducing errors and verifying drivers receive accurate payouts according to their agreements, whether it is pay-per-mile, percentage-of-load, or customized pay structures.
User Ratings
Real-time shipment tracking is frequently cited as a strength, helping to improve settlement and payroll accuracy. Multiple user reviews also indicate that invoice editing functionality may require refinement.
11. Truckbase
Truckbase centralizes dispatch, invoicing, and driver settlements in its cloud-based system. It automates the tracking of miles, stops, and earnings while capturing trip documents, allowing payroll teams to calculate pay directly from operational records. For carriers moving away from spreadsheets, it connects work activity to compensation, reducing errors and cutting manual adjustment steps.
Pros | Cons |
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Best For
Carriers and fleets transitioning from manual processes to digital dispatch and wage management, especially those growing beyond basic spreadsheet workflows.
Key Features
- Settlement Management And Revision Tracking
- Automated Driver Pay Sheets
- Recurring Pay Adjustments
- Clear Earnings And Deductions
Pricing
Truckbase pricing is quote-based and typically starts from $290/month for standard trucking operations, with the cost increasing by fleet size and required features.
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Why We Like It
We like how Truckbase, with its automated pay sheet generation and revision tracking keep settlements organized as loads, deductions, and pay rules change. This allows payroll teams to process driver and owner-operator payments with confidence, using documented updates rather than relying on manual adjustments or guesswork. As a result, settlements are faster, more accurate, and easier to audit.
User Ratings
Truckbase is valued for cutting down repetitive work and helping dispatch teams save time, while a few users note that rate confirmation templates have limited customization options.
12. Paylocity
Paylocity is a payroll and HCM platform developed to automate paycheck processing, tax compliance, and workforce reporting. It handles multi-state payroll, benefits deductions, and complex pay structures, helping HR ensure accurate and timely compensation. Automating calculations and reporting, it reduces manual effort while keeping payroll aligned with compliance and company workflows.
Pros | Cons |
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Best For
Mid-sized to larger trucking companies that need an extensive salary processing solution with strong tax compliance and workforce management features that scale with business growth.
Key Features
- Modern Payroll Automation
- Tax Compliance And Filing
- Expense And Reimbursement Management
Pricing
Paylocity’s estimated costs typically range from about $22/employee/month to $32/employee/month, depending on selected modules and company size. The platform offers the following modules based on needs:
- Payroll
- Expense Management
- Corporate Cards
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Why We Like It
Paylocity stands out because of its reporting and analytics that let payroll teams see driver pay and deductions at a glance. This makes it easier to catch errors, adjust settlements quickly, and process payroll on schedule. With complex pay structures for trucking operations, it reduces manual calculations and helps teams keep payroll accurate and organized without requiring them to handle separate spreadsheets.
User Ratings
Paylocity is valued for simplifying time tracking and PTO management, making payroll smoother, while some users experience freezing while editing clock-ins.
13. ADP Workforce Now
Being a versatile payroll and workforce management system, ADP Workforce Now helps trucking companies handle driver payments across states, tax compliance and filing, and benefits administration. It enhances payroll operations, eliminates manual errors, and ensures drivers are paid accurately and on time across fleets of any size.
Pros | Cons |
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Best For
Larger trucking operations and carriers with interstate drivers, diverse pay structures, and significant regulatory requirements.
Key Features
- Flexible Pay Codes
- Tax Filing And Reporting
- Time And Attendance Integration
Pricing
ADP Workforce Now pricing is customized depending on plan level, selected modules, and services included. The platform offers the following plans based on the number of employees (1-49), such as Essential Payroll, Enhanced Payroll, Complete Payroll & HR, and HR Pro Payroll & HR. For 50+ employees, the plans include Select, Plus, and Premium.
Disclaimer: The pricing is subject to change.
Why We Like It
We like ADP Workforce Now because it handles complex pay structures and evolving payroll rules at scale. Its strong reporting and tax management reduce errors and administrative effort, so payroll teams can focus on accurate and timely driver payments. This is especially helpful for larger fleets where compensation calculations are frequent and involve multiple pay types.
User Ratings
ADP Workforce Now is noted for its reliable time tracking and responsive support, though a few users occasionally face login challenges when updating account information.
14. Paycor
Paycor provides a cloud-based payroll and HR platform that helps trucking companies manage driver pay, time tracking, and tax compliance in one system. It integrates hours worked, trip data, and deductions directly into payroll calculations, which eliminates the hassle of copying data between systems manually. Through this, fleets can process complex pay structures, track attendance, and handle multi-state regulations without relying on spreadsheets, keeping driver settlements accurate and timely.
Pros | Cons |
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Best For
Large enterprise carriers that need a reliable payroll and HR solution with automation for time, attendance, and tax compliance.
Key Features
- Automated Payroll Processing
- Direct Deposit And Pay Options
- Payroll Tax Compliance And Filing
Pricing
Paycor pricing is customized for small businesses (under 50 employees), and for teams with more than 50 employees, it offers a base monthly fee plus a per-employee cost. These representative plans are as follows:
- Basic
- Essential
- Core
- Complete ASO+
Disclaimer: The pricing is subject to change.
Why We Like It
Paycor’s strength lies in keeping payroll organized for teams handling both traditional and non-standard pay models. Even when drivers are paid per mile or by a percentage of loads, its structured payroll engine reduces errors, documents calculations, and keeps compliance visible across states. As a result, fleets can benefit from a reliable and consistent pay process without relying on spreadsheets or manual tracking.
User Ratings
According to user feedback, Paycor’s simple navigation and clearly labeled pages make it easy for users to find what they need. Though some users note that the calendar management feature can be confusing at times.
15. Gusto
Gusto provides a combined platform for payroll, HR, and benefits management. While the software isn’t built specifically for trucking, fleets can use its time tracking, PTO, and direct deposit tools to process driver pay accurately. In addition, integrated payroll calculations reduce manual data entry, helping payroll teams maintain compliance and ensure timely payments across various employee types.
Pros | Cons |
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Best For
Small to medium-sized trucking companies looking for full-service payroll, HR, and benefits management with dedicated support as they scale.
Key Features
- Direct Deposit And Flexible Pay Speeds
- Mobile Payroll Management
- Unlimited Payroll Runs
Pricing
Gusto pricing for payroll services starts at $49/month plus a $6/person/month fee for the Simple plan, as well as for solo entrepreneurs, with higher tiers available. These plans are as follows:
- Plus: $80/month + $12/person/month
- Premium: $180/month + $22/person/month
- Contractor Only: $35/month + $6/person/month
Disclaimer: The pricing is subject to change.
Why We Like It
We like Gusto because its unlimited payroll runs and automatic tax filing across all 50 states give HR and finance teams the flexibility to process payments as needs change. With its same-day direct deposit, drivers are paid on time, and its structured payroll engine reduces manual calculations and compliance risk, making it a solid choice for fleets seeking dependable payroll infrastructure.
User Ratings
Gusto is praised by users for saving time and avoiding missed deadlines, though some users find customizing taxes can be slightly tricky.
16. Patriot Payroll
Patriot Payroll automates payroll process, tax calculation, and employee payment workflows within a cloud-native platform. It supports direct deposit, tax management, and employee self-service capabilities so finance staff can process compensation correctly and maintain compliance without extensive efforts required for routine administration. Moreover, the platform focuses on its straightforward payroll automation and cost-effective wage management, making it suitable for businesses that need basic payroll functionality.
Pros | Cons |
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Best For
Small to medium-sized trucking businesses that want an affordable, no-frills payroll solution with clear procedures and essential regulatory features
Key Features
- Payroll Tax Calculations
- Direct Deposit And Paychecks
- Employee Self-Service Portal
Pricing
Patriot Payroll pricing starts at $17/month + $4/worker paid, with a higher tier for full service at $37/month + $5/worker paid. These plans are as follows:
- Basic Payroll: $17/month + $4/worker paid
- Full Service Payroll: $37/month + $5/worker paid
Add-ons such as ‘Time & Attendance’ and ‘HR Software’ are also available starting just at $6/month + $2/employee.
Disclaimer: The pricing is subject to change.
Why We Like It
When it comes to small trucking operations, simplicity matters. We like Patriot because it makes payroll straightforward and runs paychecks, handles taxes, and lets drivers manage their own information without extra steps. Compared with larger, more complicated systems, it’s easy to use and keeps day-to-day payroll under control.
User Ratings
Patriot user reviews highlight employee self-service capabilities for updating withholdings and direct deposits along with simplifying onboarding. On the downside, the absence of a simple payroll completion confirmation can create minor inefficiencies.
17. APS
Offering a unified payroll and workforce solution, APS handles paycheck processing, tax filing, time and attendance tracking, and compliance reporting, all from one platform. Its time tracking and salary automation help transport professionals lower manual data entry and improve the accuracy of driver pay runs, especially when handling varied hours and interstate tax calculations.
Pros | Cons |
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Best For
Small to mid-sized and large truck operators that need a reliable pay disbursement and Human resources solution with automation for time, attendance, and regulatory tax adherence.
Key Features
- Direct Deposits And Paycards
- Automatic Error Checking And Alert
- Payroll Tax Filing And Payments
Pricing
APS Payroll pricing starts at $6/employee/month + a $50/month base fee, with multiple tiered payroll and HR bundles structured to scale up with the business. These plans are as follows:
- Payroll + Attendance: $10/employee/month
- Payroll + HR + Attendance: $14/employee/month
Disclaimer: The pricing is subject to change.
Why We Like It
APS stands out because it brings payroll, attendance, and HR workflows together in a single platform instead of relying on separate modules from multiple vendors. For smaller trucking and fleet operations, this reduces data silos, cuts down on manual reconciliation, and keeps payroll and workforce management streamlined.
User Ratings
Reviews indicate that APS is valued for its usability and clear wage processing workflows. A few users note that response time is slow when using specific functions.
18. PrismHR
PrismHR offers a complete payroll and HR platform with configurable pay codes, rule-based tax calculations, and integrated reporting. For trucking companies, this ensures driver pay is accurate, complex deductions are easier to manage, and payroll teams gain clearer insight into labor trends. By connecting payroll and HR data, PrismHR reduces errors and helps operations run smoothly across departments.
Pros | Cons |
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Best For
Well-suited for growing trucking fleets that want an all-in-one system to manage salary processing and lower operational costs, enhance employee satisfaction, and maintain precise and timely payroll processes.
Key Features
- Tax Compliance And Filing
- Benefits Administration
- Report Center
- Employee Portal
Pricing
PrismHR estimated pricing ranges from roughly $6,000/year to $12,000/year for small to mid-sized organizations, and higher for larger deployments, with customized subscription-based and add-ons priced separately.
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Why We Like It
We recommend PrismHR for trucking companies that partner with PEOs, as it lets payroll administrators configure pay codes, direct deposits, and deductions to match operational realities. By linking driver pay with HR and compliance data, it reduces errors, simplifies complex payroll tasks, and gives teams better visibility into labor trends and settlements.
User Ratings
PrismHR is praised for tracking onboarding tasks with reminders and alerts that help vehicle operators manage drivers and staff onboarding efficiently. However, some users note that notifications and alerts could be more customizable.
19. Rippling
Through payroll, HR, benefits, and IT systems, Rippling enables payroll operations that draw from synchronized employee data. For trucking companies managing multi-state employees and contractors, its rule-based compliance engine and automated workflows help reduce manual intervention. This maintains accuracy across pay runs and helps drivers and office staff get paid accurately and on time.
Pros | Cons |
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Best For
Fleet operators of all sizes that need connected payroll management and workforce systems across jurisdictions with tax compliance and automated reporting.
Key Features
- Global Workforce Management
- Permissions and Policies
- Custom Pay Types
Pricing
Rippling offers customized pricing for its core workforce platform, with additional modular add-ons that are priced separately.
Disclaimer: The pricing is subject to change.
Why We Like It
We value Rippling for truck operators because, with it, payroll administrators can review hours, approve time off, preview deductions, and process pay runs from a single screen. In addition, simplified workflow reduces errors, keeps multi-state driver payroll accurate, and saves time for teams managing complex trucking operations.
User Ratings
User feedback appreciates how Rippling reduces manual work and makes payroll and onboarding easier, while some users note that responses from support can be slow during peak times.
20. Deel
Deel offers a global payroll and human resources solution that simplifies payments to employees, contractors, and EOR-hired workers in over 150 countries. The platform has built‑in compliance, automated tax handling, and real‑time salary processing reports that help payroll teams reduce risk and stay on schedule with accurate pay runs.
Pros | Cons |
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Best For
Good fit for medium to large enterprises expanding internationally or managing remote teams who need salary management and compliance services in multiple countries.
Key Features
- Real‑Time Payroll Calculations
- Mass And Bulk Payments
- Employee Payslips And Self‑Serve
Pricing
Deel pricing starts at $24/employee/month for all states across, whereas global payroll starts around $29/employee/month, with a customized self-serve payroll and add-ons tailored to your needs.
Disclaimer: The pricing is subject to change.
Why We Like It
Trucking companies with international drivers or contractors benefit from Deel as it makes processing payments across countries easy. Local taxes, contracts, and reporting are handled automatically. As a result, it reduces errors, cuts administrative work, and ensures timely, accurate pay, making cross-border workforce management simpler and more reliable.
User Ratings
Deel earns positive user feedback for its global payroll and HR processes and delivering excellent support, though some users note that adapting to global workflows can take some time.
21. QuickBooks Payroll
QuickBooks Payroll is a cloud‑based payroll solution built to automate paycheck processing, tax calculations, and compliance reporting. Its deep integration with QuickBooks Accounting lets trucking companies link driver pay, expenses, and financials in one system, reducing manual reconciliation and helping ensure accurate, timely payroll runs.
Pros | Cons |
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Best For
Small trucking carriers and owner‑operators that want payroll integrated with bookkeeping and expense tracking.
Key Features
- Automated Payroll And Taxes
- Fast Pay And Time Tracking
- Tax And Compliance Protection
Pricing
QuickBooks Payroll pricing starts at $88/month+$6.50/employee/month for the Payroll Core and Simple Start plan, with the cost moving up with higher tiers. These plans are as follows:
- Payroll and Essential: $125/month + $6.50/employee/month
- Payroll Premium and Plus: $203/month + $10/employee/month
Disclaimer: The pricing is subject to change.
Why We Like It
We like QuickBooks Payroll because its proactive payroll agent collects employee time and attendance data, flags inconsistencies, and sends admin updates through mobile app. For transport companies, this verifies that driver hours are accurately captured, payroll errors are minimized, and pay runs can be completed quickly from anywhere.
User Ratings
QuickBooks Payroll is highlighted for simplified salary management and presenting detailed reports that support payroll review, while some users mention that tax adjustments may require manual work
22. Roll By ADP
Developed as a mobile-first payroll and tax tool, Roll by ADP makes running payroll easier for small fleets and solo operators. With its chat-based AI interface, users can add employees, run pay cycles, and handle basic payroll tasks in one place. Plus, ADP’s infrastructure takes care of tax calculations and filings automatically, so payroll stays accurate and quick without extra hassle.
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Best For
Well-suited for trucking companies that want a wage management solution focused on effortless tax automation and simplified pay runs.
Key Features
- Payroll Runs in Minutes
- Fast Direct Deposit Options
- Tax documentation and payments
Pricing
Roll by ADP offers a flat rate of $39/month + $5/employee/month, in addition to the single subscription that costs after an introductory free period, with unlimited payroll services.
Disclaimer: The pricing is subject to change.
Why We Like It
Roll by ADP stands out because it lets small fleets and solo operators run payroll directly from their phones. The mobile chat interface guides users through adding employees, processing pay, and handling deductions, while ADP’s backend ensures taxes and compliance are accurate. This setup reduces manual work and keeps driver pay on track without complicated systems.
User Ratings
According to the users, Roll by ADP is appreciated for easy payroll setup, with chat-guided interactions helping teams process pay quickly, though a few reviewers mention it may not suit complex, multi-department organizations.
23. Sage Intacct
Sage Intacct is a financial management platform that brings together accounting, payroll, and operational cost data in one place. As it helps reconcile driver pay and labor costs with revenue and budgets for trucking companies. By connecting payroll with broader financial reporting, teams can reduce manual reconciliation and get clearer insight into labor trends and operational expenses.
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Best For
Small to medium-sized trucking organizations that need strong financial controls, integrated payroll cost reporting, and real-time insight into payroll impacts on overall business performance.
Key Features
- Dashboard And Reporting
- Intuitive Budgeting
- Fixed Assets Management
Pricing
Sage Intacct pricing is estimated to start around $15,000/year for small to mid-sized businesses, depending on modules and user count.
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Why We Like It
Sage Intacct stands out because it links payroll and driver settlement data directly with revenue and operational costs. This connection lets finance and payroll teams track labor expenses alongside budgeting and profitability, as it reduces reconciliation errors and provides clear insight into how driver compensation affects overall financial performance.
User Ratings
Sage Intacct receives positive feedback for minimizing repetitive tasks and offering detailed, customizable reports, while some reviewers mention the setup and initial learning curve take extra time.
Key Buying Advice When Selecting Payroll For Trucking Companies
Start by looking at how the platform handles driver pay, including per-mile, percentage-of-load, and hourly wages. It should automatically generate settlements from operational data like miles driven, load revenue, and fuel advances, so your team doesn’t have to re-enter information manually. Look for tools that can handle multi-state tax calculations, benefit deductions, and other regulatory requirements without creating extra steps.
Next, pay attention to reporting and dashboards. Fleet managers need visibility into payroll exceptions, cost-per-mile labor reports, IFTA fuel tax calculations, and owner-operator versus W‑2 pay breakdowns. If reporting is weak, it’s easy to miss discrepancies that can delay payments or create compliance issues. In addition, exportable reports and reconciliation tools are essential for spotting trends and maintaining accurate records.
Finally, consider integration and flexibility. Your payroll system should connect seamlessly with TMS, accounting, and HR platforms. Without integration, manual entry of operational data becomes the main source of settlement errors. Also check if the software can scale as your fleet grows. Can it handle multiple driver types under different pay models, or add new pay codes as your business evolves? Because flexibility here is important to avoid switching between platforms later.
Tips For Payroll System Implementation
- Map all driver pay types like per-mile, percentage-of-load, or hourly, so the system knows how to calculate each correctly
- Ensure miles driven, load revenue, and fuel advances feed automatically into the platform to avoid manual corrections
- Don’t forget to set up tax rules, benefits deductions, and compliance for every state your fleet operates in
- Take a moment to check dashboards and reports, catching payroll exceptions and reviewing driver pay summaries
- Walk your payroll and operations staff through workflows, revision tracking, and TMS or accounting integrations
For trucking carriers, the most important factor is choosing a payroll system that connects directly to their operational data and keeps multi-state regulations in check. When driver pay reflects actual work and regulatory requirements are handled automatically, reconciliation becomes easier. As a result, errors drop and payroll can scale smoothly as your fleet grows.