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In the fast-evolving trucking sector, managing payroll is a critical challenge. Particularly for trucking companies, as they have to stay vigilant about tracking mileage and various pay rates to ensure compliance with state labor and federal laws. These complexities make it important for businesses to select the ideal payroll software to streamline operations, minimize administrative burdens, and prevent unnecessary expenditures.

To assist them in overcoming these payroll hurdles, Software Finder has compiled a list of the best payroll software for trucking companies tailored to the industry. This resource aims to solve such pain points to help businesses improve their operations, save time, and ensure timely and accurate contractor payments.

Top 9 Best Payroll Software For Trucking Companies

First, let's quickly review the software that will be discussed below:

Paylocity HR- best for payroll automation
Eddy HR - best for simplifying onboarding and payroll for growing fleets
Paycor - best for managing complex pay structures across state lines
Gusto HR - best for managing remote driver benefits and compliance
Roll by ADP - best for on-the-go payroll management
Trucking Office – best for industry-specific payroll and dispatch integration
QuickBooks Payroll – best for accounting integration and financial oversight
Pro Transport – full back-office automation in trucking
Axis TMS – real-time payroll from ELD and GPS data

Comparison Table

Company	Best For	Main Features	Pricing
Paylocity HR	Expense management On-demand payment	Payroll Benefits administration HR reporting	Contact us for custom pricing
Eddy HR	Payroll processing Data management	Payroll Hiring Onboarding	Starts from $4/person/month + $50/month base fee
Paycor	On-demand payment Workforce analytics	Workforce management Talent management HR and payroll software	Get custom pricing quote
Gusto HR	Gusto wallet	Insights and reporting Time and attendance Talent management	The pricing starts from $49/month + $6/person/month
Roll by ADP	Employee self-service portals Intelligent assistant	Payroll and taxes Bonuses and raises Employee self-service	Starting from $39/month + $5/employee
Trucking Office	International Fuel Tax Agreement Dispatch management tools	Expense trucking software Driver trucking software Maintenance trucking software	Starts at $20/month for 1-2 trucks
QuickBooks Payroll	Tax penalty protection Same-day direct deposit Customizable payroll	Time tracking Payroll Advanced accounting	Starts at $50/month + $6/employee/month
Pro Transport	Customizable dispatch boards Direct invoicing to RTS financial	GPS tracking Reporting Accounting	Contact now for custom pricing
Axis TMS	Advanced tracking abilities Integrated driver app	Safety and fleet compliance Dispatch and order management Driver payroll	Starts from $99/month for 1-3 trucks

1. Paylocity HR

Paylocity is an online solution designed to simplify and automate the payroll process for businesses. It streamlines employee payments by calculating wages, managing deductions, and ensuring tax compliance while providing features like expense management and garnishment handling.

For trucking companies, Paylocity provides much-needed support for managing a dispersed and mobile workforce. The platform allows drivers to access pay stubs, update personal information, and clock in remotely through a mobile app, ideal for those on the road. Additionally, Paylocity’s scheduling and compliance features help fleet managers stay organized and ensure adherence to labor laws.

Top Features

One of Paylocity HR's unique features is its expense management. It organizes processes like maintaining receipts and reimbursements and categorizing expenses by type. In addition, it offers on-demand payments, enabling employees to choose their payday and access cash advances.

Pros

The software allows to add custom modules for business scaling.
ACA reporting dashboards make compliance management easier.
The extensive knowledge base helps users understand the platform's features

Cons

Lack of a detailed breakdown for clocking in and out.
Timesheets need adjustments to be less time-consuming, as per user reviews

Pricing

The vendor offers a Payroll Software plan with custom pricing options depending on the company’s size and the organization's requirements.

2. Eddy HR

Eddy HR is an easy-to-use human resources (HR) and payroll platform tailored for small to midsize businesses. It offers tools for employee onboarding, performance management, and payroll processing, enhancing efficiency for HR teams.

For trucking companies, Eddy HR offers a user-friendly way to handle payroll for both drivers and back-office staff. Its time tracking and employee communication tools are especially useful for maintaining clear records of hours worked, whether in-office or on the road. The software also simplifies onboarding new drivers, making it easier to scale up as fleet demands grow.

Top Features

Eddy HR is well-known known for its payroll processing capabilities. It effectively manages payroll, including automatic tax calculations. The software also provides data management services, including a secure database for storing information.

Pros

Effectively streamlines the employee onboarding process
Allows employees to easily access and update W-2 forms
Integration with various job sites automatically posts jobs

Cons

Customization complexity hinders businesses to tailor the platform to their unique needs
The software lacks an automated feature to notify employees when their licenses expire

Pricing

Starter - $4/person/month + $50/month base fee
Growth - $8/person/month + $75/month base fee
Premium – Custom Pricing

Disclaimer: The pricing is subject to change.

3. Paycor

Paycor is a comprehensive HR and payroll software designed to empower leaders to manage their teams effectively. It offers a unified platform that streamlines HR tasks such as talent acquisition, workforce management, and benefits administration, significantly reducing administrative burdens.

Trucking companies benefit from Paycor’s ability to manage complex pay structures, including per-mile compensation and overtime calculations. Fleet operators can easily track driver hours and performance, while automated tax filing ensures compliance across state lines, especially valuable for companies with interstate operations.

Top Features

The platform is best known for its flexible pay option, ‘OnDemand Pay,’ which allows employees to access their earned wages anytime. Furthermore, Paycor is appreciated for its high-impact, easy-to-consume workforce analytics that pinpoint problems, identify trends, plan, and make critical business decisions.

Pros

Makes it easy to track daily timecards and monitor weekly hours
Offers convenient access to tax records
Integrated financial data for better analytics and reporting

Cons

Limited mobile app functionality
Some features like time accrual are a bit outdated

Pricing

The vendor offers multiple plans, available at custom pricing, for companies with less than 50 employees it offers the following pricing options:

Basic
Essential
Core
Complete

Organizations with over 50 employees can opt for personalized pricing plans.

4. Gusto HR

Gusto HR simplifies payroll and benefits for small and growing businesses. It manages all compensation aspects, including automatic tax calculations, onboarding tools, and expert-guided benefits selection. The platform is recognized for its innovative features, including job and applicant tracking, custom onboarding checklists, and seamless health insurance management.

For trucking businesses, Gusto’s automated features minimize the time spent on payroll logistics. It’s especially effective for companies needing to manage remote drivers’ compensation and benefits without hassle. The platform’s direct deposit and mobile access options keep drivers in the loop no matter where they are.

Top Features

Gusto HR offers innovative financial features such as the ‘Gusto Wallet,’ which helps employees track and manage their paychecks, set savings goals, and access funds between paydays without fees.

Pros

Automated tax filings, significantly reducing the time and effort HR teams spend on managing complex tax compliance tasks
Helpful payroll reminders that keep users informed about important deadlines
The ability to log in from both the web and mobile app makes it easier to track hours anytime, anywhere

Cons

Accounting integration only works when files are downloaded and imported manually
Leave management system is a bit challenging to navigate for leaves shorter than a day

Pricing

Simple - $49/month + $6/person/month
Plus - $80/month + $12/person/month
Premium - $180/month + $22/person/month

Disclaimer: The pricing is subject to change.

5. Roll By ADP

Roll by ADP is a chat-based payroll application designed to streamline payroll management for small businesses. Utilizing advanced GenAI technology, it allows users to run payroll quickly and efficiently from their mobile devices, ensuring employees are paid promptly.

The software particularly suits trucking company owners who are often on the move themselves. It offers a quick, hassle-free way to run the payroll without needing a desktop or HR team, making it as easy as sending a text.

Top Features

Roll by ADP is widely recognized for its intuitive self-service portals for employees, enabling them to access key information without needing to go through HR. Additionally, the platform is best known for its Intelligent Assistance, which helps businesses make smarter decisions.

Pros

Same-day or next-day direct deposit availability
Strong security measures to protect client data
Unlimited pay runs with automatic tax handling

Cons

No built-in benefits administration feature is available
Inaccurate time limits trigger unnecessary off-cycle pay notifications, as per user reviews

Pricing

The pricing plan starts at $39/month, plus an additional $5/employee.

Disclaimer: The pricing is subject to change.

6. TruckingOffice

TruckingOffice is a comprehensive software solution designed to simplify the management of trucking businesses. It provides tools for dispatch management, expense tracking, invoicing, and compliance with regulations such as International Fuel Tax Association (IFTA) and Department of Transportation (DOT).

With its integrated payroll module, TruckingOffice lets fleet owners track miles driven, calculate driver pay, and manage deductions specific to trucking operations. Because it’s designed with the industry in mind, it seamlessly handles pay variations like per-load or per-mile rates, which are common in trucking payroll.

Top Features

The platform manages the process of IFTA reporting by automatically maintaining all necessary records and calculating fuel gallons sorted by state. The software includes powerful dispatch management tools that allow users to track every load dispatched.

Pros

Offers a convenient way to keep up with drivers’ dispatch information
Innovative features like driver dispatch information
Comprehensive business reports provide users with accurate data

Cons

Mobile app can be more user-friendly
Limited integration capabilities

Pricing

The vendor offers two pricing modules, Basic and Pro. The Basic plan handles FLT (full truckload) hauling, while the Pro plan handles both FLT and LTL (less than truckload) hauling.

Basic

Owner/Operator - $20/month (for 1–2 trucks)
Mid Size - $45/month (for 3–7 trucks)
Fleet - $75/month (for 8+ trucks)
Broker - $45/month (unlimited dispatches)

Pro

Owner/Operator - $30/month (for 1–2 trucks)
Mid Size - $65/month (for 3–7 trucks)
Fleet - $110/month (for 8+ trucks)

Disclaimer: The pricing is subject to change.

7. QuickBooks Payroll

QuickBooks Payroll is a full-service payroll solution offered by Intuit, designed to seamlessly integrate with the broader QuickBooks accounting ecosystem. It offers automated payroll runs, direct deposit, tax filing, and benefits management.

Trucking companies use QuickBooks Payroll to simplify multiple payroll-related tasks, such as automating wage calculations, handling multi-state taxes, etc. When paired with QuickBooks accounting, it provides a centralized platform for tracking expenses, managing deductions, and staying on top of compliance, which is particularly beneficial for fleet operators managing complex payroll scenarios.

Top Features

Among many features, QuickBooks Time stands out for its ‘Tax Penalty Protection’ feature, helping businesses avoid costly penalties. Additionally, same-day direct deposit and customizable payroll reports are other renowned features of this software.

Pros

Customizable payrolls
Seamless management of employees in real time
Easy accessibility on any device

Cons

Lacks key features like auto-syncing timesheets with bank changes and job costing
Difficult to modify paycheck source accounts, limiting flexibility

Pricing

Payroll Core – $50/month + $6 per employee/month
Payroll Premium – $85/month + $9 per employee/month
Payroll Elite – $130/month + $11 per employee/month

Disclaimer: The pricing is subject to change.

8. ProTransport

ProTransport is a comprehensive software for trucking companies that automates processes like IFTA filing and provides modules for accounting and dispatch. It’s built specifically for trucking companies and provides features tailored to logistics, safety, dispatch, and compliance.

The payroll module in ProTransport streamlines compensation management by integrating driver logs, miles, and load data. This ensures drivers are paid accurately and on time.

Top Features

ProTransport stands out as fully configured software with advanced features like customizable dispatch boards, direct invoicing to RTS financial, and expanded driver and fleet profiles.

Pros

Acts as a comprehensive cash register with full transaction tracking and search capabilities
Monitors driver behavior as an additional feature, according to some users
Upload fuel receipts and maintains records online saving paper

Cons

No option to upload or attach images to maintenance entries
Dependence on internet connectivity can be an issue

Pricing

The vendor offers custom pricing according to the organization’s requirements.

9. Axis TMS

Axis TMS is an all-in-one cloud-based transportation management platform that includes modules for dispatch, accounting, compliance, Electronic Logging Device (ELD) integration, and payroll processing, all in one dashboard.

For trucking businesses, Axis TMS automates complex payroll needs by pulling real-time data from ELDs and logs to generate precise driver payments. It supports hourly, per-mile, and load-based pay structures and allows fleet managers to stay compliant with relevant regulations while maintaining full visibility over payroll operations.

Top Features

Axis TMS provides advanced tracking capabilities that allow users to monitor the location, speed, and diagnostic trouble codes of their trucks and trailers in real-time. The software includes a dedicated driver app that offers various functionalities, such as GPS location tracking, odometer and speedometer readings, and real-time communication between drivers and dispatchers.

Pros

Maintains detailed logs for each truck and sends maintenance due reminders
Maintains records of drivers' check-ins and check-outs
Allows easy creation of employee profiles, ideal for managing dispatchers

Cons

Lacks custom pay options, limiting payroll functionality
Scanner needs improvement to take better pictures on the driver’s app

Pricing

The software provides Axis TMS Pro for 1–110 trucks and Axis TMS Enterprise plans for 111–3000 trucks. Below is a complete breakdown of its packages:

1–3 Truck Package – $99/month
4–10 Truck Package – $299/month
11–30 Truck Package – $599/month
31–50 Truck Package – $999/month
51–110 Truck Package – $1399/month
110–3,000 Truck Package – $2299/month

Disclaimer: The pricing is subject to change.

How We Chose These Payroll Software For Trucking Companies?

We researched essential payroll software functionalities to ensure they meet the requirements of trucking companies. These functionalities include:

Industry-specific Needs

When choosing payroll software for trucking companies, we realized it's crucial to prioritize solutions that address the unique challenges faced by the industry. These include handling varied pay rates based on factors like mileage, hourly wages, or contract terms, as well as ensuring compliance with complex labor laws and regulations specific to the trucking sector.

Cost-Effectiveness

Pricing is crucial for trucking companies, as they need to ensure they are getting good value for their investment. We chose these software vendors after evaluating their cost-effectiveness, pricing structures, and fees for add-on features and users.

Customer Support

When using any software, it is essential to select software with good customer support. We chose software with responsive customer services to ensure there were no delays in implementing and using the software. Quick and responsive customer support is crucial for drivers and employers in the case of any such issue.

User Reviews And Ratings

We analyzed feedback and expert reviews to evaluate different payroll software options' performance and satisfaction levels. By assessing other companies' experiences, we gained valuable insight regarding these platforms. We considered both user reviews and expert ratings to narrow down the choices most suitable for a trucking company’s needs.

What Features To Look For In Payroll Software For Trucking Companies?

Selecting software compatible with your company’s requirements is a time-consuming task. The platform needs to be tailored according to the size of the company. The features might vary from one company to another.

However, every payroll software for trucking companies should have these important features:

However, every payroll software for trucking companies should have these important features:

HR and payroll
Accounting and financial management
Freight and load management
Operations and dispatch
Business Management
Compliance and administration
Integration capabilities

Benefits Of Payroll Software For Trucking Companies

Implementing payroll software for trucking companies can provide many benefits to the organizations including:

Time Savings: Automates HR and payroll tasks, cutting down on the time spent handling manual calculations and paperwork.
Increased Accuracy: Reduces errors in payroll processing, ensuring employees receive correct and timely payments.
Regulatory Compliance: Assists trucking companies in complying with labor laws and tax regulations, minimizing the risk of penalties.
Enhanced Visibility: Provides real-time insights into payroll and financial data, supporting more informed decision-making.
Improved Employee Satisfaction: Efficient payroll processes result in timely payments, enhancing employee morale and trust.

FAQs

What features should you look for in payroll software for trucking companies?

Key features to look for when selecting payroll software for trucking companies include mileage tracking, pay rate management, automatic tax calculations, expense management, and integrations with other trucking software.

How does payroll software handle different pay rates for drivers?

Payroll software designed for trucking companies can accommodate various pay models, such as per-mile, hourly, and percentage of load. It tracks mileage and automatically calculates pay based on the applicable rates.

Can payroll software help with tax compliance for trucking companies?

Yes, payroll software can help trucking companies comply with state and federal tax regulations by automatically calculating and filing taxes based on driver pay and mileage.

Is it possible to integrate payroll software with other systems used by trucking companies?

Many payroll solutions offer integrations with dispatch management, accounting, and other software commonly used in the trucking industry, streamlining data flow and reducing manual data entry.

Can payroll software handle payroll for both company drivers and independent contractors?

Yes, payroll software designed for trucking companies can manage payroll for both company drivers and independent contractors, handling different pay models and tax requirements for each group.

9 Best Payroll Software For Trucking Companies

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