Navan

What Is Navan Best For? 

Navan stands out for its 'Expense Management' workflow, which connects spending, expense policies, and reconciliation in one process. It automatically categorizes transactions, flags out-of-policy expenses, and matches payments with supporting documents. So, accounting and finance teams get real-time visibility into company spending. This saves time on manual expense work and makes reconciliation easier to manage as transactions move through the system. 

How Much Does Navan Cost? 

Navan pricing starts at an estimated $12–$20/user/month, based on comparable travel and expense management platforms. Navan offers the following customizable plans: 

• Navan Business: Free to get started (Custom cost for premium tools) 
• Navan Enterprise: Custom pricing

In addition to the base subscription costs, organizations should account for the following expenses: 

• Additional Expense Users Other than the Free Tier: $15/user/month, applies once a company exceeds 5 active expensing users 
• Custom Integrations Beyond Native Connectors: Approximately $500–$3,000 (Business) or $2,000–$15,000 (Enterprise) per integration, may apply if systems fall outside Navan's 30+ pre-built HRIS/ERP connectors 
• Enterprise Implementation And Rollout: Estimated at $5,000–$30,000+, applies to multi-entity or multi-country Enterprise deployments requiring custom policy configuration

Reviewers describing Navan’s pricing vary. Some highlight its cost potentially worthwhile for ease of use and booking, reporting that it helps them save money. A few mention that pricing can be limited and a bit higher when added fees or product costs are considered compared to the other options. 

Disclaimer: The pricing has been sourced from third-party websites and is subject to change. 

Navan Integrations 

The software supports integration with various systems and platforms, such as:

• QuickBooks
• NetSuite
• Xero accounting solution
• Sage Intacct
• Campfire
• BambooHR

Navan Use Cases 

Based on user feedback and Navan features, we identified the following situations where it may be a good fit: 

1. Accounting Teams Managing Travel And Expense Workflows 

For accounting teams that want travel and expense activity handled within the same system, Navan connects transaction details and expense workflows. This connected approach for review and reconciliation reduces the need to manage these processes separately. User reviews also highlight the efficiency and time savings from managing corporate travel and expenses in one application. 

1. Employees Submitting And Tracking Expenses 

Navan fits employees who need to submit business expenses and keep track of reimbursement activity. Users can upload expenses through the application and view payment status. This gives them clearer visibility when follow-up may be needed. Reviewers point out swiftness and ease for expense submission and the ability to see when an expense has been paid. 

1. Executive Assistants Coordinating Leadership Travel 

Executive assistants often choose Navan to regularly arrange trips for company leaders. Its delegated booking keeps traveler details, loyalty information, and preferences available while assistants plan trips on someone else’s behalf. User feedback also sheds light on the convenience and user-friendly approach in this regard. 

1. HR Teams Maintaining Visibility Into Employee Travel 

Navan can support HR teams that need visibility into employee travel while staff administrate their own work bookings. This way, traveler activity becomes accessible as trips are arranged, and teams have a clearer view of where employees are traveling. Reviewers particularly value this capability for the visibility it provides from a workforce safety perspective. 

Is Navan Right For You? 

Navan may suit accounting teams that manage travel and expenses from receipt through reconciliation. It can help teams speed up month-end close. This is supported through spend policies, real-time payment tracking and coding, and automated expense reconciliation. 

The platform supports travel programs at companies such as HelloFresh, Canva, Steelcase, and Duolingo. Navan is also GDPR, SOC 2 Type II, and ISO/IEC 27001. 

Are you still unconvinced that Navan is a good option? Reach out to us at (661) 384-7070 and we’ll help you make the right choice.