Kojo

What Is Kojo?

Kojo is a construction material management and procurement platform designed to help trade contractors manage purchasing, inventory, and material costs across projects. It connects field, purchasing, warehouse, and finance teams. This enables them to coordinate material requirements and track orders throughout the procurement process. Field workers can submit material requests through the mobile app, while purchasing teams can turn those requests into requests for quotations (RFQs) and purchase orders (POs). Kojo also offers sourcing tools that compare current and historical supplier pricing, helping buyers evaluate costs before making purchasing decisions.

The platform’s functionality extends beyond purchasing to support warehouse inventory management, material tracking, and job costing. Teams can check available stock, monitor deliveries, and identify materials already held in the warehouse. For financial workflows, Kojo can match invoices against purchase orders and delivery receipts, while accounting integrations help keep project costs updated.

What Is Kojo Best For?

The platform stands out for its AI capabilities, which help construction teams reduce manual work when managing material orders. It extracts line items from supplier quotes, order acknowledgments, and invoices, so staff do not have to enter these details manually. Kojo AI also compares supplier prices, answers questions about project specifications, and identifies approved manufacturers to help buyers choose materials that meet project requirements. When materials arrive, the platform can read packing slips and prepare delivery receipts for review. It also matches invoices with purchase orders and delivery records, flagging discrepancies before payment.

How Much Does Kojo Cost?

Kojo pricing is estimated to fall between $500 and $5,000/month. This range is intended for general budgeting purposes, as actual costs may vary depending on factors. These include, but are not limited to, the number of users and active projects, the modules selected, and the complexity of accounting/ERP integrations.

In addition to the base subscription costs, organizations should account for the following potential expenses:

• Module Selection: $200–$2,500/month
• Integrations: $0–$10,000 (one-time), plus $0–$500/month
• Data Migration And Catalog Setup: $1,000–$15,000 (one-time)
• Internal Costs: $3,000–$40,000 (one-time), plus $500–$3,000/month

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

Kojo Integrations

Kojo supports integration with a variety of third-party applications, including:

• Sage Intacct
• Sage 300
• Acumatica
• CMiC
• eCMS
• QuickBooks Online
• Procore

How Does Kojo Work?

Follow the steps outlined below to get started with the software:

• Log in to your Kojo account to access procurement tools and view material purchasing activities
• Submit material requests through the mobile app by sharing a list, photo, text, or voice memo describing the supplies needed at a jobsite
• Check material availability by reviewing warehouse inventory and project requirements to identify which supplies need to be purchased
• Compare supplier quotes to evaluate material prices and availability before selecting suppliers for an order
• Create and approve purchase orders to document required materials and authorize purchases before sending orders to suppliers
• Track material deliveries by recording received items and delivery details to keep warehouse and field teams informed about incoming supplies
• Match invoices with purchase orders and delivery records to identify discrepancies that need review before payment
• Review purchasing and cost data through reports and accounting integrations to monitor material spending across construction projects

Who Is Kojo For?

The platform is designed to support a range of construction and specialty trade contractors, including:

• Electrical contracting
• Mechanical contracting
• Plumbing
• Civil construction
• Drywall and paneling
• Flooring contracting
• Roofing

Kojo Use Cases

Based on our analysis of Kojo features and user feedback, we have identified the following key scenarios where it is a good fit:

Accounting Teams Struggle To Catch Invoice Errors Before Paying Suppliers

Construction accounting teams may spend hours manually checking supplier invoices against purchase orders and delivery slips. Kojo automates this three-way matching process, comparing invoices with purchase orders and delivery records to flag errors before payment. This helps accounting teams identify billing discrepancies before paying suppliers, reducing the risk of overpayments and cutting the time spent on manual invoice checks. With fewer errors to address, teams can process invoices more efficiently while keeping construction costs under control.

Operations Teams Lack Clear Insights Into Material Spending Across Projects

Construction operations teams need a clear view of material spending and purchasing activity to identify cost-saving opportunities across projects. Kojo consolidates purchasing data, including team ordering behavior and material spend, into reports that help managers review spending patterns without manually gathering information. These reports give managers a clearer picture of where materials are being purchased and how spending varies across projects. This makes it easier to spot potential overspending, plan resources, and make informed procurement decisions while controlling material costs and improving operational efficiency.

Field Teams Order Duplicate Materials When Warehouse Stock Is Not Visible

Construction field teams can use Kojo Warehouse to check available materials and submit inventory requests directly from their phones. This real-time visibility helps crews confirm whether supplies are already in stock before purchasing additional materials for a jobsite. The platform also organizes inventory by shelf and bin, with searchable images and low-stock alerts to help warehouse teams locate items and replenish supplies when needed. As a result, contractors can reduce duplicate orders, limit material waste, and keep projects supplied more efficiently. Users also highlight how spending less time locating materials and preparing material requests helps field teams focus more on managing jobsite work.

Construction Teams Lose Track Of Tools Across Jobsites

Kojo can be used by field and warehouse teams to monitor tool locations, assignments, and conditions through a centralized inventory dashboard. Workers can check tools in and out using their phones. This makes it easier to track which tools are assigned to specific people or available at a jobsite. Teams can also update tool statuses, such as damaged, lost, stolen, or in service, to maintain a clearer record of tool usage. This visibility helps contractors improve accountability, reduce tool loss and damage, and control tool-related costs.

Is Kojo Right For You?

If you are a construction contractor looking to improve purchasing decisions and control material costs, Kojo may be a good fit for your business. The platform connects procurement decisions with project estimates, supplier pricing, and actual spending, giving contractors a clearer picture of how material purchases affect profitability. Its purchasing data and reporting capabilities also help managers identify cost-saving opportunities and make informed decisions as projects progress.

Kojo outlines security and privacy measures to protect customer information. These include data encryption in transit and at rest, restricted access to personal information, and AWS infrastructure designed to isolate customer environments. Its security practices also cover secure coding, security assessments, and employee training. Kojo reports completing a SOC 2 audit, with the report available to customers and partners upon request.

AI adoption is gaining momentum in the construction industry, with companies exploring ways to apply AI to procurement and material sourcing. Kojo aligns with this trend through its AI-powered Intelligence Layer, which helps contractors evaluate supplier availability and historical purchase prices when making purchasing decisions.

The software is used by renowned construction companies, including Triangle Electric Co., BCH Mechanical, and Williams Plumbing, reflecting its adoption across multiple construction trades.

Still not sure if Kojo is right for you? Contact us at (661) 384-7070, and we will help you make the right choice.