ChurchTrac

What Is ChurchTrac?

ChurchTrac is a cloud-based software designed to assist churches in managing their daily operations from the same platform. Instead of requiring many separate subscriptions, it offers a single login for member records, fund accounting, online giving, worship and volunteer scheduling, child check-in, and event registration.

Churches using Church Connect also get a free website and mobile app builder, which allows members to update their profiles, sign up for events, and donate online. ChurchTrac reduces the number of tools that churches need to pay for and learn to manage separately, particularly smaller ones without a dedicated IT team.

What Is ChurchTrac Best For?

What sets this platform apart is how it automates routine follow-ups and administrative tasks that usually fall through the cracks. Instead of a staff member remembering to text a first-time guest or check in on someone hospitalized, ChurchTrac sends that first text automatically, then adds a task reminding a pastor to make a personal call. Birthdays, anniversaries, and other milestones trigger their own reminders without anyone having to track dates by hand. The same system also reacts to everyday church activity: when a new name is added to the database or someone donates for the first time, ChurchTrac can send a message, add a note, or log an accounting entry on its own, keeping records current without extra manual work.

How Much Does ChurchTrac Cost?

ChurchTrac pricing starts at $29/month for 75 names. The platform offers the following prices for different number for names:

• 125 names: $39/month
• 250 names: $59/month
• 500 names: $79/month
• 1000 names: $99/month
• Unlimited names: $119/month

Apart from the base subscription cost, churches should keep the following potential costs in mind:

• Enhanced Messaging: Around $7/month for 250 messaging credits
• Online Giving: Approximately 2.2% + $0.30 per transaction through payment processing
• Website And App Services: Starting at around $477 for optional website and app design and setup
• Accounting Setup: Starting at around $399
• Additional Storage: Around $3–$6/month

Most reviewers see ChurchTrac's pricing as reasonable since accounting is included as a built-in feature rather than as a separate tool, with one noting that other platforms may charge more. However, larger churches using only part of the platform felt the cost was on the higher side for simple management operations.

Disclaimer: The pricing is subject to change.

ChurchTrac Integrations

The platform offers integration with the following third-party software:

• Stripe
• SongSelect
• PraiseCharts
• MinistrySafe

How Does ChurchTrac Work?

Log in to ChurchTrac to bring your church's day-to-day operations into one connected system. Follow the steps below to use its key features:

• Set up your church directory and groups, track attendance, and import your existing member data for free, so your people records live in one place instead of scattered spreadsheets
• Connect your bank accounts to ChurchTrac's fund accounting tools, so transactions sync automatically and sort into unlimited designated funds and budgets
• Turn on online giving so your congregation can donate by card, text, or recurring gift, with contribution statements generated automatically and no revenue share taken from your donors
• Use the song library, service outline, and volunteer scheduling tools to create your worship schedule. Then, let folks mark out unavailable dates and receive text or email reminders
• Start Church Connect, which combines your church's website and app into one so that members can update their personal profiles, register for events, and give online with just one login
• Connect event registrations, fees, and an unlimited number of child check-in kiosks with safe labels for allergies and remarks to a single common calendar for all ministries
• Round things out with church email, texting, phone tree, and automations for guest follow-up and birthday or anniversary workflows

Who Is ChurchTrac For?

ChurchTrac software caters to a wide range of church roles and ministry types, such as:

• Church plants
• Church administrators
• Worship leaders
• Church bookkeeping
• Pastoral staff
• Children's ministry
• Multi-campus churches

ChurchTrac Use Cases

Based on our evaluation of ChurchTrac's features and market positioning, here are common ways that the platform is used:

Multi-Campus Churches Struggling To Maintain Coordination Across Locations

Managing multiple campuses requires balancing various staff, volunteer teams, and service schedules at each. ChurchTrac pulls attendance, donating, and member data into a single shared database while providing each campus with its own calendar and schedule. Leadership can see the whole church at once instead of piecing together separate spreadsheets from each site. This matters because the software grows with the church. A church that adds a second or third location may not need to upgrade systems, since the same platform keeps working as it expands.

Church Bookkeepers Who Never Trained As Accountants

Most church treasurers are volunteers, not accountants, so fund tracking and monthly reconciliation can get confusing fast. ChurchTrac offers fund accounting within the platform, so treasurers work with tools designed for how churches manage money rather than adapting software made for regular businesses. Bank sync helps pull transactions in, and built-in giving reports cut down on manually matching donations to deposits. Because the setup already reflects how churches handle finances, many new treasurers find they can get comfortable with it faster than with general accounting software.

Pastoral Staff Keeping Up With Member Follow-Up

A pastor can meet dozens of people in one week, hospital visits, new guests, counseling talks, and details slip without a system. ChurchTrac enables pastoral staff to add private notes to a member's profile, make follow-up reminders, and message someone directly all in one spot. Role-based access also ensures that a pastor only sees information pertinent to their area. This works well because it's built around pastoral care itself, not a general contact tool adjusted for churches.

Children's Ministries Balancing Security With Volunteer Simplicity

Sunday check-in needs to be fast enough for volunteers to run and secure enough for parents to trust. ChurchTrac's check-in stations print security-coded labels, support unlimited stations, and let parents self-check-in by QR code or phone number. The built-in MinistrySafe integration also lets ministries order background checks and training for volunteers without leaving the platform. Other children's ministry software might make churches choose between ease of use and safety. Here, both run through the same simple system.

Is ChurchTrac Right For You?

ChurchTrac may be a good fit for church administrators, treasurers, pastoral staff, and children's ministry leaders who struggle to keep congregation member details, donations, service scheduling, and communication organized as their church, staff, or number of campuses grows.

The platform may also suit churches that need shared access to church data across a growing staff. Users can add team members, set role-based permissions, and manage everything from one cloud-based system.

ChurchTrac maintains an audit trail so administrators can see what was done in the system, and it collaborates with MinistrySafe for background checks and training for churches that need to keep an eye on volunteer safety. Churches should nevertheless make sure that these resources adhere to the particular regulations set forth by their state or denomination. ChurchTrac protects accounts with bank-grade TLS encryption, isolated databases per church, hashed passwords, and regular offsite backups.

Still not sure if ChurchTrac is right for you? Contact us at (661) 384-7070 so we can help you make the best decision.