MatSync
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Overview
MatSync helps martial arts academies manage class bookings, attendance, and belt progression from one dashboard. While its Academy website hosting is billed separately, it efficiently manages classes, scheduling, and bookings. It is a suitable solution for academies that want to expand to multiple disciplines.
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Starting Price
$39
per month
MatSync Specifications
- Contact Management
- Lead Management
- Opportunity Management
- Sales Forecasting
What Is MatSync?
MatSync is a martial arts management software that combines memberships, billing, class scheduling, attendance, belt progression, and family accounts. Academy owners can manage daily operations, track member activity, collect payments, and give members a simpler way to book and check into classes.
It incorporates an owner dashboard and even provides a member mobile app. Using the software, academies can efficiently manage recurring classes, capacity, rosters, and belt histories. This allows coaches to use attendance and time-in-grade data to inform promotion decisions, while parents can manage multiple accounts from one account.
What Is MatSync Best For?
This platform is best known for its scheduling and attendance feature, which connects recurring class schedules, capacity bookings, members, rosters, and check-ins. It reduces the administrative work involved in running classes and gives members a convenient way to book from their phones. It is best suited for martial arts academies that need to keep class activities and attendance records current as daily activities change.
How Much Does MatSync Cost?
MatSync price starts at $39/month for its Grow plan, which supports an unlimited number of students and offers priority support. There is also a Free plan.
In addition to this base price, the following additional expenses may apply:
- Professional Academy Website: $49 (one-time)
- Payment Processing Fee: 0.5% of app fee
- Data Migration: $250
- Optional Check-In Hardware: $100 to $350 (one-time)
Disclaimer: The pricing is subject to change.
MatSync Integrations
The vendor hasn’t provided details about third-party integrations.
How Does MatSync Work?
This is how you can get started with MatSync software:
- Log in to the main dashboard and build the class timetable
- Configure disciplines, ranks, stripes, and promotion criteria, including custom belt and grading systems
- Set up membership plans and connect to Stripe for timely payments
- Review the member’s directory to check each student’s activity, plan, and status
- Create family profiles so that parents can switch between their children in the member app
- Open the member app to book classes and check payments
- Monitor live bookings and rosters to keep attendance and capacity up to date
Who Is MatSync For?
MatSync is typically used by:
- Martial arts academy owners
- Trainers
- Coaches
- Instructors
- Members
MatSync Use Cases
According to our analysis of MatSync features and market positioning, we have identified some of its real-world use cases:
Brazilian Jiu-Jitsu Academies Running Belt And Stripe Promotions
MatSync can be used by academies that grade students through belts and stripes. It keeps attendance, belt history, stripes, and time-in grade in a single record. Coaches can review these records before an upcoming promotion day. Clubs can also set their own promotion criteria, which is suitable for schools that don’t follow a standard belt sequence.
Owner-Operated Clubs Tracking Late And Lapsed Membership Payments
Coaches and owners can find this platform helpful when tracking overdue fees. This platform uses Stripe, which makes it easier to review online checkout and payment status renewals inside the dashboard. As a result, owners can see who has made payments without having to check bank records.
New Academies Moving Off Spreadsheets Or A Previous System
Owners operating a new academy or switching from another tool often need to bring existing members, attendance records, and rank history with them. MatSync supports CSV imports for these records with guided onboarding. This prevents clubs from rebuilding their entire roster by hand.
Multi-Discipline Clubs Scheduling Classes With Limited Mat Space
MatSync can help clubs that teach more than one discipline of martial arts, like Muay Thai, BJJ, and kickboxing. Staff can set recurring classes with capacity rules, while members can book from their phones; attendance is recorded at check-in. It is useful for academies that want to manage class sizes and track who actually attends each discipline.
Is MatSync Right For You?
MatSync can be suitable for academies that are outgrowing manual payment tracking and spreadsheets. Academies can add members, classes, and disciplines – all on one system. It also supports data migration through its CSV imports. Well-known academies like Colt Brazilian Jiu-Jitsu, Kaizen Studio, and Team Masters use it.
It securely stores data in EU data centers with encryption in transit and at rest, and GDPR-focused handling. According to the Sports and Fitness Industry Association (SFIA), American participation in sports has reached a new high. MatSync directly supports this by offering a platform that can help gyms meet increasing demands.
Still unsure about MatSync? Connect with us at (661) 384-7070 for further guidance!
MatSync Features
Belt Progress And Promotions
This function tracks belt progress and promotions with custom belt and grading systems that keep attendance, stripes, and belt history in each member record. It lets coaches use attendance-led progress records to assess promotion readiness. Meanwhile, the member dashboard and app keep progression information accessible to academy staff and members.
Membership And Payments
MatSync connects with Stripe to provide secure online checkout, allowing academies to manage payment details, payment status, and renewals in one platform. They can pay using a range of cards and wallets. Academy owners, on the other hand, can track plans, payment activity, and club revenue.
Member And Family Management
With MatSync, gyms can manage members and families through a searchable member directory. It displays activity, plans, and membership status in one view. Parents can search between their children’s accounts in the members app without managing separate accounts. At the same time, academy staff can quickly access member information from one place.
Pros And Cons of MatSync
Pros
Manages class schedules, booking, and capacity
Tracks payment status and membership renewals
Offers customizable belt and grading systems
Maintains searchable, centralized member records
Supports multiple martial arts disciplines
Cons
Online payments depend on Stripe only
Additional transaction fees from Stripe may apply
Heavily dependent on its mobile app
MatSync Pricing
Free | Grow | Professional Academy Website |
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Free | $39 per month | $49 (one-time) |
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Disclaimer: The pricing details were last updated on Sep 25, 2026 from the vendor's website. Please contact us for a tailored pricing list.
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Frequently Asked Questions
Does MatSync handle membership payments?
Yes. MatSync handles membership payments through Stripe, including recurring payments and online checkout. It also lets martial arts schools record manual payments and manage members' payment information.
What types of martial arts does MatSync support?
MatSync supports various martial arts, including Brazilian Jiu-Jitsu, Judo, Karate, Boxing, Muay Thai, MMA, Kickboxing, Wrestling, Taekwondo, Aikido, Kung Fu, Hapkido, and Krav Maga. It also allows schools to add custom disciplines.
Can MatSync match my academy’s belt and grading system?
Yes, it allows academics to configure disciplines, ranks, stripes, and promotion criteria, offering support for multiple martial arts.
Where does MatSync host data?
MatSync hosts club and student data on EU data centers with encryption in transit and at rest.
Can I move my existing members and records into MatSync?
Yes. MatSync can import members, memberships, attendance, and rank history from CSV exports, with guided onboarding. This lets an academy bring its records over without re-entering them by hand.