Rostavo

What Is Rostavo?

Rostavo is a cloud-based operating system built for small in-home service agencies — such as nanny, pet care, household staffing, and home care — running with roughly one to 15 people on their books. It can take place of spreadsheets, WhatsApp groups, and separate invoicing tools, folding hiring, scheduling, staff management, and payments into one system.

Coordinators set up recurring bookings once, and they repeat on their own from there. The software also tracks certificates and other document approaching expiration and issue alters to prompt timely renewals. Moreover, staff check in through a phone app that logs actual hours worked, and that same record builds both the client invoice and the staff payout — so the numbers line up on both ends. For nanny agencies specifically, Rostavo also works as a built-in CRM, keeping families, bookings, and communication together in one place.

What Is Rostavo Best For?

Rostavo keeps every family's journey and every child's care details in the same place, from the first enquiry down to what a child is allergic to. It tracks families from enquiry through to placement, with notes and history attached along the way, while child and care profiles hold ages, allergies, routines, and pickup notes for each one. As both live in the same record, a nanny stepping in for the first time isn't relying on a rushed handover text — they're working from the same information the family gave the agency on day one.

How Much Does Rostavo Cost?

Rostavo price starts around $69-199/user/month, depending on the size of your organization. The cost scales as the number of users increase. A 14-day free trial is also available.

Additionally, users may also incur potential extra costs. The following figures are estimates and may vary depending on provider terms and requirements.

• Custom Integrations: $500–$5,000
• Advanced Workflow Customization: $800–$3,000
• Third-Party API Development: $500–$2,500
• Extended Data Migration: $500–$2,000
• Historical Data Cleanup: $300–$1,500
• Custom Reports And Dashboards: $500–$2,000
• Staff Training: $200–$1,000
• Background Check Services: $25–$100/check
• Payroll/Accounting Integration: $500–$2,500

Disclaimer: The pricing is subject to change.

Rostavo Integrations

The platform integrates with several third-party applications and systems, such as Stripe, for smooth data exchange.

How Does Rostavo Work?

Here’s a step-by-step guide into how users can navigate the software:

• Log in to the Rostavo account and open the agency dashboard
• Add team members, clients, rates, and relevant documents
• Review staff availability, certificates, and background-check statuses
• Create client bookings and assign suitable team members
• Manage schedules, recurring bookings, and open shifts from the calendar
• Have workers check in and out through their phones and record job notes
• Review completed hours and generate invoices based on the work performed
• Collect client payments and process accurate worker payout

Who Is Rostavo For?

Rostavo is well-suited for a wide range of industries and sectors, serving:

• Nanny agencies
• Pet care services
• Household staffing
• Senior and home care
• Cleaning companies

Rostavo Use Cases

Based on our analysis of Rostavo’s current capabilities, we have identified several scenarios where the software is a good fit for small in-home service agencies:

Small Agencies Moving Away From Spreadsheets And Group Chats

Running a small staffing agency through spreadsheets, WhatsApp messages, and separate folders can get messy once bookings and workers start adding up. Rostavo gives these agencies one place to keep track of staff, clients, bookings, documents, and payments, without making the setup feel like a major IT project. This makes it a practical fit for smaller teams that have outgrown their existing way of keeping things organized but do not need an overly complex system.

Domestic Staffing Agencies Handling Different Types Of Placements

A domestic staffing agency may be arranging a permanent nanny for one family while finding a temporary housekeeper for another, so keeping every worker's information in one place becomes important. Rostavo is well suited to this type of agency because the same pool of candidates can be used for permanent placements and temporary bookings. Details such as skills, checks, documents, and previous work can stay with each candidate instead of being spread across different records.

Home-Care Agencies Filling Open Shifts At Short Notice

For home-care agencies, a cancellation can leave a coordinator trying to find a replacement with very little time to spare. Rostavo lets agencies send an open shift to available workers, with the first worker to accept taking the booking. This is particularly useful for teams that regularly deal with last-minute changes and need a straightforward way to get someone into an open shift without relying on a long chain of calls and messages.

Cleaning Agencies Managing Recurring Jobs At Different Properties

Cleaning agencies with regular clients have to keep track of more than just who is working each day. Different properties can have their own notes, rates, schedules, and preferred cleaners, which can become difficult to manage as the client list grows. Rostavo fits this type of operation by helping agencies manage bookings, match available workers to jobs, and turn completed jobs into invoices.

Is Rostavo Right For You?

Managing staff, bookings, client details, and payments across spreadsheets and messages can become a headache as an agency takes on more work.

Rostavo addresses this by bringing these operations into a single back-office system designed for smaller, growing agencies. It acts as a centralized hub, from which you can handle multiple service lines. The solution also employs solid security measures, which include encryption in transit, role-based access, and separate database-level records for each agency. It is also GDPR compliant.

All in all, small agencies that want a simpler way to manage bookings without taking on a large, complicated system can find Rostavo to be a practical fit.

Still doubtful if Rostavo software is the right fit for you? Connect with our customer support staff at (661) 384-7070 for further guidance.