Aesthetic Record: Pricing, Free Demo & Features

Name: Aesthetic Record
Rating: 2.7 (15 reviews)

Last Updated Oct 2, 2026

Key Takeaways

Generated from the text of customer reviews

Aesthetic Record is an EMR platform for medical spas and aesthetic practices, covering workflows such as charting, online booking, payments, and practice reporting. Although some users report difficulties with appointment confirmations, others value the platform’s broad functionality for managing virtual consultations, payments, orders, gift cards, and financial records. A recent update added an ‘Exclude credits added before’ setting to the Wallet Settings, giving practices more control over when dollar-credit expiration rules take effect.

Our Verdict

Aesthetic Record is an ideal choice for aesthetic practices that want a dedicated solution to address patient engagement, clinical documentation, and business operations. From a pricing perspective, optional features and modules can increase the overall cost beyond the base subscription. We recommend it for clinics looking to consolidate clinical and administrative workflows within a single system.

Overall Rating

Based on 15 users reviews

2.7

All Reviews

Rating Distribution

Positive

40%

Neutral

20%

Negative

40%

Starting Price

$15

per user per month

Aesthetic Record Specifications

Appointment Management/Scheduling
E-Prescriptions
Patient Portal
Mobile App
Telemedicine
Billing And Invoicing
Customizable Forms
Patient Demographics
Lab Integration
Claims Management

View All Specifications

What Is Aesthetic Record?

Aesthetic Record is an electronic medical record (EMR) and practice management software built specifically for aesthetic, medical, and wellness practices. It can scale from a single-provider clinic to a multi-location enterprise. The system is designed to handle three key areas that typically create administrative drag in a practice: getting patients on the calendar, documenting what happens during their visits, and collecting payment. It brings these workflows together with features such as Smart Scheduling, ChartSmart AI, patient communication, and business management tools.

What Is Aesthetic Record Best For?

The platform is best for its two-way texting, making it relevant for practices that need to keep ongoing patient conversations centralized and securely documented. Messages sent and received through the AR box are linked to the patient’s chart. Its shared inbox keeps every conversation time-stamped, searchable, and visible to front desk staff, providers, and managers. Staff can also use the inbox to communicate with patients about appointment confirmations, rescheduling, and follow-up questions without relying on personal phone numbers.

How Much Does Aesthetic Record Cost?

Aesthetic Record pricing starts at $15/user/month + a one-time $399 startup and onboarding investment for the Essential plan. This plan comes with four system audit calls and access to the AR learning lab, among other inclusions. Further, Aesthetic Record pricing tiers include:

Accelerator – $19/user/month + a $399 startup and onboarding investment
Enterprise – Custom pricing

Two add-on modules are sold separately from the core platform:

Electronic Prescription Options

Cloud Eprescribing + EPCS – $45/prescriber/6 months
Cloud Eprescribing – $40/prescriber/6 months

ChartSmart AI Options

Starter Plan – $30/month
Pro Plan – $50/month
Unlimited Plan – $75/month

Users generally describe Aesthetic Record price as affordable and competitive. Users often note that it includes many of the same features found in higher-priced aesthetic EMR platforms, but at a lower cost. Some note that additional modules, such as marketing tools, can increase the overall investment and affect perceived value.

Get in touch with us to receive a personalized Aesthetic Record cost quote today.

Disclaimer: The pricing is subject to change.

Aesthetic Record Integrations

The platform supports integration with several tools that practices commonly already use, including:

How Does Aesthetic Record Work?

Here’s how you can get started with the platform:

Log in to your Aesthetic Record account with your provider or staff credentials
Set up your practice profile by setting provider schedules, treatment rooms, equipment, and user access so the system reflects how your practice runs
Manage appointments through the calendar by booking visits, adding patients to the waitlist, and setting appointment reminders
Process payments at checkout using AR Pay, Text2Pay, or standard point-of-sale transactions tied directly to the patient record
Communicate with patients through 2-way texting or patient portal to manage appointment confirmations and follow-ups
Track practice performance through Business Insights reports covering revenue, provider productivity, staff performance, and appointment utilization

You can also schedule a free Aesthetic Record demo to further explore the platform's capabilities.

Who Is Aesthetic Record For?

The software is ideal for professionals working in the following industries and sectors:

Cosmetics
Medical spas
Wellness centers
Marketing
Supply chain

Aesthetic Record Use Cases

Based on our analysis of user feedback and Aesthetic Record’s current capabilities, we’ve identified real-world situations where this software can be a good fit for aesthetic and medical practices:

Solo Providers Launching A New Practice

For solo injectors or aesthetic nurses opening a new practice, the priority is usually testing a system without a large upfront commitment. Aesthetic Record's entry-level package is the low-cost alternative for clinics with a single location. It helps manage appointments, patient records, and payments, making it a good choice before expanding to a larger plan. This gives solo providers access to core workflows from a single platform, while Enterprise features can support practices that later expand to multiple locations.

Practices Prioritizing Clinical Documentation And Compliance

Medical aesthetic clinics and injectable practices need comprehensive patient records that regular scheduling software cannot handle. Aesthetic Record provides customizable charting, digital forms, consent management, and clinical documentation tools within the EMR. It also includes a chart review and sign-off process that allows providers and medical directors to work together. This allows practices to ensure that every patient chart is reviewed and properly documented.

Growing Medical Spas Consolidating Multiple Tools

Many medical spas begin by using different tools for appointments, payments, and marketing. As the practice grows, keeping all these systems updated becomes difficult and takes extra work. Aesthetic Record solves this by bringing scheduling, communication, and payments into one system. Its Enterprise plan includes franchise and multi-location dashboards, account cloning across locations, and an enterprise management portal for practices with more complex operations. These features give growing practices a centralized way to manage operations across locations while maintaining consistent workflows as they add staff, services, or new sites.

Practices Running Digital Marketing Campaigns To Increase Bookings

Practices that spend money on online ads want website visitors to book appointments. If visitors leave without booking, revenue is lost. Aesthetic Record helps by offering an online booking page that matches the practice's brand and is available 24/7 on its website. It also includes built-in GA4 tracking, so practices can see which marketing activities result in real bookings. This helps practices identify which campaigns are generating appointments and make more informed decisions about where to spend their marketing budget.

Is Aesthetic Record Right For You?

For practices that need a scalable EMR built around the workflows of medical spas and aesthetic clinics, Aesthetic Record is worth considering. It is used by more than 9,000 aesthetic clinics, including Care Clinics, Smooth Aesthetic, MK Aesthetics, and Beauty By Dr. K. The platform provides chart sign-off and auditing capabilities that can support documentation oversight and compliance workflows across single- and multi-location practices.

Its infrastructure is HIPAA- and HITECH-compliant and includes SOC 2 and PCI Level 2 certifications. From a security standpoint, Aesthetic Record uses encryption for data transmission, access controls, two-factor authentication, and regular security audits.

Still unsure whether Aesthetic Record is the right fit? Reach out at (661) 384-7070, and our experts will assist you in making the right decision.

Aesthetic Record Features

Patient Financing

Patient financing is available through AR Pay, which brings together five buy-now-pay-later providers: Cherry, Sunbit, Affirm, PatientFi, and Klarna. Patients and staff can access these available financing options in one checkout process without logging into separate websites or portals. The feature also lets staff view financing approvals and available balances through the Patient Wallet.

See How It Works

Waitlist Management

It gives practices a formal place to capture demand when the calendar is already full. Staff can add patients along with their preferred service, provider, and time of day. Additionally, they can pull from that list using the selected criteria whenever a cancellation opens a slot. Because it's tied to the practice's cancellation policy and deposit settings, a card can be collected at the time a patient joins the waitlist, so a last-minute opening can be booked immediately

See How It Works

Smart Scheduling

Aesthetic Record’s smart scheduling helps practices coordinate appointments by managing provider availability, treatment rooms, equipment, and service requirements in real time. Staff can schedule multiple services in a single visit, create out-of-office blocks, maintain waitlists, double-book when appropriate, and book appointments outside regular hours. The platform ensures resources are used efficiently while maintaining flexibility for VIP appointments and high-demand periods.

See How It Works

Chart Sign-Off And Auditing

Aesthetic Record software has built-in chart review and approval workflows along with chart sign-off and auditing to ensure accurate and compliant patient documentation. Providers and medical directors can track, review, and sign charts electronically. In addition, it has full audit trails, which can help ensure accountability, compliance with regulations, and organization of documentation.

See How It Works

Telehealth

This feature allows practices to conduct virtual consultations, follow-up visits, and patient assessments within the EMR. Providers can document visits in real time, collect payments, send ePrescriptions, use AI-powered note assistance, and complete digital patient intake in one place. Telehealth also supports virtual appointment scheduling, audio transcription stored in encounter notes, predictive chart notes, and integrated EPCS and non-EPCS ePrescribing.

See How It Works

Pros And Cons of Aesthetic Record

A quick look at Aesthetic Record's strengths and weaknesses to
help you decide if it's the right fit

Pros

Reduces paperwork with digital consent forms and signatures
Helps keeps payment and financial information accurate
Shows the next available appointment time without needing to search

Cons

Limited flexibility when setting up certain services
Frequent time-outs and app crashes can slow daily work

Aesthetic Record Pricing

An overview of Aesthetic Record pricing plans to help you
choose the best option for your team and budget.

Essentials	Accelerator	Enterprise

High-Res Photo Management Medical Director Oversight Multiple Memberships Automated Reminders Patient Portal & Wallet Monthly Treatment Subscriptions eGift Cards Discounts & Package Creation Reputation Management Inventory Management	Everything in Essentials, plus 2-Way Texting Dynamic Before & After Videos Employee Time Tracking External Leads Integration LeadAR Integration eFax Inbox Integration with ASPIRE Galderma Rewards Advanced KPI Dashboards	Everything in Accelerator, plus Enterprise Management Portal Branded Onboarding Materials Onsite Setup* & Train-The-Trainer Dedicated Support Plans Strategic Account Manager Franchise & Multi-Location Dashboards Account Cloning Across Locations

Disclaimer: The pricing details were last updated on Sep 07, 2026 from the vendor's website. Please contact us for a tailored pricing list.

Aesthetic Record Reviews

Insights from real users on Aesthetic Record’s features,
performance, and overall experience.

Total 15 reviews

2.7

All reviews are from verified customers

Rating Distribution

Stars

20%

Stars

20%

Stars

13%

Stars

40%

Share your experience

heather a.

Medical Practice, 1-10 employees

4.0

November 2025

“help desk to the rescue”

Pros

Overall the app is pretty user friendly. Generally I can use it without too much trouble. That said I wish I could open my admin schedule directly from the app which would be really helpful.

Cons

A few things bother me about the app that feel like small but constant annoyances. For instance, discounts are difficult to apply as they usually require planning ahead rather than being quick to add on the fly. The calendar behavior is inconsistent too as sometimes it slides up and down, and other times I have to swipe left and right to find future dates, which throws me off. When I'm booking a client before they leave my room, I cannot view the rest of my day, so I can't properly arrange appointments without jumping to that day's calendar view. Also the categories offered don't match most of my questions, so I often end up marking something as an emergency even when it is not just to get a useful response. Lastly it is annoying that I must select the only provider every time when there's just one of us, I mean the app should default to that provider automatically.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Cindy A.

Medical Practice, 1-10 employees

5.0

October 2025

“Let's create awesomeness together”

Pros

I like that all my records are kept digitally. Access from both desktop and mobile is easy too. However I can only edit things easily from the desktop.

Cons

On my phone I do not have the same capabilities as on the desktop when it comes to setting up appointments at a different location, which is frustrating. Also my before and after photos seem to be swapped as the before shows as after and vice versa. Another problem is that the app won't let me book sessions in separate rooms for hands-free equipment, so workflow gets messed up. And in terms of support messaging, it would really help to have a single button to request a live person to respond because right now I have to navigate a bunch of hoops to get human help.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Melissa B.

Medical Practice, 1-10 employees

5.0

October 2025

“Aesthetic Record EMR sets the bar high”

Pros

For my medical aesthetic practice, Aesthetic Record has been a great pick. The learning curve waas easy to manage thanks to the best resources and it really alignes patient management within a HIPAA-compliant EMR. It also delivers strong value for the price. I personally recommend it as a reliable, all-in-one system that handles secure billing and payments while supporting high-quality clinical work and helping my practice grow.

Cons

My only complaint is that the Essentials User Package feels a bit limited. I mean it would be great if it included more features up front. Also I am noticing quite a few add-on charges for upgrades, which can add up and make customization more expensive than I expected.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

View All 15 Reviews

Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

Does Aesthetic Record have an app?

Yes. Aesthetic Record offers mobile apps for providers and its community. The Aesthetic Record EMR app is available for iOS and Android, and the Aesthetic Record Community app is also available to users.

Is there a free trial for Aesthetic Record?

Yes. Aesthetic Record offers a 14-day -free trial, allowing practices to try the platform before choosing a paid subscription.

Is Aesthetic Record an EMR?

Yes. Aesthetic Record is an EMR solution built for medical spas, aesthetic clinics, and dermatology practices.

How can users add a procedure in Aesthetic Record?

To add a cosmetic procedure, open the Provider App and access the relevant patient profile. Select the option to create a cosmetic procedure, enter the required procedure details, and save the record. The procedure will then be added to the patient's treatment record.

What data can users access with Aesthetic Record?

Aesthetic Record provides access to patient, clinical, financial, and operational data. Its reporting tools can help practices review information such as patient activity, treatment records, revenue, sales, and other business performance metrics.

Key Takeaways

Our Verdict

Overall Rating

Rating Distribution

Starting Price

$15

Aesthetic Record Specifications