Aesthetic Record

What Is Aesthetic Record?

Aesthetic Record is an electronic medical record (EMR) and practice management software built specifically for aesthetic, medical, and wellness practices. It can scale from a single-provider clinic to a multi-location enterprise. The system is designed to handle three key areas that typically create administrative drag in a practice: getting patients on the calendar, documenting what happens during their visits, and collecting payment. It brings these workflows together with features such as Smart Scheduling, ChartSmart AI, patient communication, and business management tools.

What Is Aesthetic Record Best For?

Aesthetic Record stands out for its two-way texting, which helps practice centralize ongoing patient conversations and keep them securely documented. This feature is included in the Accelerator and Enterprise plans. Messages sent and received through the AR box are linked to the patient’s chart. Its shared inbox keeps every conversation time-stamped, searchable, and visible to front desk staff, providers, and managers. Staff can also use the inbox to communicate with patients about appointment confirmations, rescheduling, and follow-up questions without relying on personal phone numbers.

How Much Does Aesthetic Record Cost?

Aesthetic Record pricing starts at $15/user/month + a one-time $399 startup and onboarding investment for the Essentials plan. This plan comes with four system audit calls and access to the AR learning lab, among other inclusions. Further, Aesthetic Record pricing tiers include:

• Accelerator – $19/user/month + a $399 startup and onboarding investment
• Enterprise – Custom pricing

Two add-on modules are sold separately from the core platform:

Electronic Prescription Options

• Cloud Eprescribing + EPCS – $45/prescriber/6 months
• Cloud Eprescribing – $40/prescriber/6 months

ChartSmart AI Options

• Starter Plan – $30/month, covering up to 50 charts/month
• Pro Plan – $50/month, covering up to 100 charts/month
• Unlimited Plan – $75/month, with unlimited charts/month

Some users describe Aesthetic Record price as affordable, noting that it offers many of the same features as higher-priced aesthetic EMR platforms at a lower cost. However, some note that additional modules, such as marketing tools, can increase the overall investment and affect perceived value.

Disclaimer: The pricing is subject to change.

Aesthetic Record Integrations

Aesthetic Record supports integration with several tools that practices commonly already use, including:

• Shopify software
• Zoho CRM software
• HubSpot CRM software
• Stripe
• Klarna software
• Zapier software
• RepeatMD
• Mailchimp software

How Does Aesthetic Record Work?

Here’s how you can get started with the platform:

• Log in to your Aesthetic Record account with your provider or staff credentials
• Set up your practice profile by defining operating hours, equipment, provider availability, and treatment rooms
• Manage appointments through the calendar by booking visits, adding patients to the waitlist, and setting appointment reminders
• Process payments at checkout using AR Pay, Text2Pay, or standard point-of-sale transactions tied directly to the patient record
• Communicate with patients through 2-way texting or patient portal to manage appointment confirmations and follow-ups
• Track practice performance through Business Insights reports covering revenue, expenses, provider productivity, staff performance, and patient activity

Who Is Aesthetic Record For?

The software is ideal for professionals working in the following industries and sectors:

• Cosmetics
• Medical spas
• Wellness centers
• Marketing
• Supply chain

Aesthetic Record Use Cases

Based on our analysis of user feedback and Aesthetic Record’s current capabilities, we’ve identified real-world situations where this software can be a good fit for aesthetic and medical practices:

Solo Providers Launching A New Practice

For solo injectors or aesthetic nurses opening a new practice, the priority is usually testing a system without a large upfront commitment. Aesthetic Record's entry-level package is the low-cost alternative for clinics with a single location. It helps solo providers manage appointments, patient records, and payments in one platform, with the option to upgrade to a higher plan as their practice grows. As practices expand to multiple locations, the Enterprise plan offers additional features to support their growing operational needs.

Practices Prioritizing Clinical Documentation And Compliance

Medical aesthetic clinics and injectable practices need to document treatment details, including injection sites, dosages, before-and-after photos, and patient consent. Aesthetic Record supports these requirements through customizable charting, digital forms, and clinical documentation tools. Its chart review and sign-off process also allows providers and medical directors to review and electronically sign patient charts, supporting documentation oversight within the practice.

Growing Medical Spas Consolidating Multiple Tools

Many medical spas begin by using different tools for appointments, payments, and marketing. As the practice grows, keeping all these systems updated becomes difficult and takes extra work. Aesthetic Record solves this by bringing scheduling, communication, and payments into one system. Its Enterprise plan includes franchise and multi-location dashboards, account cloning across locations, and an enterprise management portal for practices with more complex operations. These features give growing practices a centralized way to manage operations across locations while maintaining consistent workflows as they add staff, services, or new sites.

Practices Running Digital Marketing Campaigns To Increase Bookings

Practices that spend money on online ads want website visitors to book appointments. If visitors leave without booking, revenue is lost. Aesthetic Record helps by offering an online booking page that matches the practice's brand and is available 24/7 on its website. It also includes built-in GA4 tracking, so practices can see which marketing activities result in real bookings and adjust their marketing spending accordingly.

Is Aesthetic Record Right For You?

For practices that need a scalable EMR built around the workflows of medical spas and aesthetic clinics, Aesthetic Record is worth considering. It is used by more than 9,000 aesthetic clinics, including Care Clinics, Smooth Aesthetic, MK Aesthetics, and Beauty By Dr. K.

Its infrastructure is HIPAA- and HITECH-compliant and includes SOC 2 and PCI Level 2 certifications. From a security standpoint, Aesthetic Record uses encryption for data transmission, access controls, two-factor authentication, and regular security audits.

Still unsure whether Aesthetic Record is the right fit? Reach out at (661) 384-7070, and our experts will assist you in making the right decision.