clockin

clockin is a time tracking and workforce management platform for businesses with office and mobile teams. It combines employee time tracking, project time tracking, shift planning, absence management, and digital project documentation.

Teams can record working hours, breaks, travel time, project hours, photos, notes, and customer signatures through the app or browser. These tools help businesses manage staff schedules, document completed jobs, and maintain digital records of work performed.

What Is clockin Best For?

A standout feature of clockin is its AI phone assistant, which answers customer calls when employees are unavailable. It identifies urgent calls, filters spam, and assigns urgency levels to calls. Automatic summaries capture key details, while recordings preserve the full conversation. Businesses can also customize its tone, company name, and follow-up questions.

How Much Does clockin Cost?

clockin pricing starts at €3.99/user/month (about $4.53/user/month) for the Starter plan. It includes mobile and on-site time tracking, calendar, and absence management. Further pricing tiers are as follows:

• Pro: €6.99/user/month (about $7.93/user/month)
• Expert: €9.99/user/month (about $11.35/user/month)
• Large Businesses: Custom pricing

The vendor also offers a 14-day free trial. Other than the base subscription, estimated additional costs may include:

• Implementation: €249–€349 (about $280–$395, one-time) for optional setup for teams of up to 20 employees; larger teams may cost roughly €500–€2,000 (about $565–$2,265)
• Training: Roughly €150–€500 (about $170–$565/session) for optional admin or team training
• Priority Support: About €150–€600 (about $170–$680/three-month term) for Pro Support; Premium Support pricing is not published

Disclaimer: The pricing is subject to change.

clockin Integrations

clockin integrates with tools such as:

• Microsoft Entra ID
• Personio
• sevdesk
• SAP
• Sage Active
• Paychex Flex

How Does clockin Work?

Here's how you can get started with clockin:

• Log in with your credentials to reach the admin dashboard
• Create profiles for your team members so each person has an account in the system
• Build a work schedule for each employee to define their planned working hours
• Set permissions to define what each employee can view and use in the app and the office dashboard
• Enter each employee's starting hour balance so overtime and minus hours calculate correctly from day one
• Invite team members to the app so they can start clocking in themselves
• Let employees clock in, request vacation, and check their daily log from the app

Who Is clockin For?

clockin is ideal for a wide range of industries and sectors, including:

• Manufacturing
• Hospitality
• Logistics
• Education
• Construction
• Agriculture

clockin Use Cases

Based on our analysis of clockin's current capabilities, we have identified the following scenarios where it is well suited:

Property Management Firms With Limited Visibility Into Property Profitability

Property managers may struggle to determine which properties consume more staff time than their revenue justifies. clockin generates automatic reports per property, so managers can see, based on real data, where time is being overspent and export the findings as a PDF or Excel file. This helps property managers compare staff time with property revenue and make more informed portfolio decisions.

Farms Handling Leave Requests By Phone During Harvest Season 

During harvest season, farm managers may have to track leave requests manually when seasonal workers submit them by phone. clockin lets workers submit leave requests through the app and check their leave availability digitally. This gives managers a recorded way to review and approve requests without tracking each request manually.

Insurance Agencies Facing Frequent Questions About Hours Worked

When staff can't see their own hours, agency owners end up fielding repeated questions and disputes about time worked. clockin gives team members a personal area where they can check their hours at any time, with working hours documented in line with legal requirements. This gives employees direct access to their time records and can reduce routine questions about logged hours.

Architecture And Engineering Firms Seeking Better Visibility Into Project Hours

Architecture and engineering firms may struggle to determine how much time employees spend on individual projects. clockin lets employees assign their working hours to specific projects as they work. This can give project managers detailed time records they can use to review how much effort each project requires.

Is clockin Right For You?

If your business needs accurate employee time tracking with privacy safeguards, clockin provides a practical approach to monitoring working hours and locations. Its servers are located in Germany and are ISO and TÜV certified, supporting German and European data protection requirements. Its GPS records location only when employees or crews switch activities rather than continuously tracking their movements. This allows businesses to verify work locations while limiting ongoing employee monitoring in line with the German Occupational Safety Act. Additionally, companies such as USC Münster, Massarbeit Handwerk, Frintrop Consulting, and Oase trust clockin for their time tracking needs.

Still doubtful if clockin is the right fit for you? Connect with us at (661) 384-7070 if you need help making the right decision.