ClockIt

ClockIt is a cloud-based time and attendance platform. Its features help employees clock in via mobile app, browser, kiosk, or Slack, all while the punches sync smoothly to the dashboard. It mitigates any chances of manual reconciliation that most teams do before payroll, all thanks to its PTO accruals, shift schedules, as well as payroll reports that derived from that same record. In turn, managers can see in real time who is working, where and how long.

What Is ClockIt Best For? 

The software is best known for its kiosk mode that’s essentially free to use to anyone who has subscribed to the forever free plan. It turns a spare iPad or Windows tablet into a punch clock with PIN or photo capture and without any paid subscription required to turn it on. Businesses, more specifically, job sites, or retail floors, find it particularly helpful since that means one tablet by the door replaces dedicated punch-clock hardware. 

How Much Does ClockIt Cost? 

The pricing of ClockIt starts at $2.99/user/month. Pricing is per-user based and increases as the company expands its headcount. It also offers a Free Forever plan and a 14-day free trial, so users can test the tool for their business needs. 

Beyond the base subscription, organizations should also budget for the following additional costs based on industry benchmark: 

• Setup And Onboarding – While free for most small businesses, enterprises should budget $500–$2,500 for custom onboarding 
• Data Migration – Budget $0–$1,500 to import attendance data accumulated over the years via third-party consultant 
• Custom Integrations – Paid plan has the API access. Nonetheless, budget around $0–$2,000+ based on the integration customization 

ClockIt’s pricing is generally well-received, and users – especially SMB owners - find it quite affordable for both PTO as well as time tracking. Although some note that occasional pricing confusion somewhat detracts from the overall experience, others praise its inexpensive cost per user and extensive feature-set. 

Disclaimer: The pricing is subject to change. 

ClockIt Integrations 

ClockIt supports integrations with several third-party applications, including: 

• Slack software
• Microsoft Teams phone 
• Google Chat 
• Asana 
• Xero accounting solution 
• ADP GlobalView Payroll

How Does ClockIt Work? 

Navigating the tool is quite easy. Here’s how: 

• Sign up for the account and set it up 
• Afterwards, define team members, as well as locations and roles 
• Download the mobile app for employees (available for both iOS and Android) 
• Help the staff members log into the app with their details 
• Use IP limits, geo-fencing, punch locations for job sites 
• Create shift schedules and work breaks, and assign employees to relevant shifts 
• Enable PTO or leave tracking features and configure accrual rules 
• Ensure that employees can clock in and out by installing biometric time clocks or kiosks 
• Use the dashboard to monitor active shifts, view timesheets, and track KPIs 
• Set real-time notifications for admins, managers, and employees as needed 
• Export the timesheet data and create a payroll report for a smooth payroll processing 

Who Is ClockIt For? 

The software suits the needs of the following sectors: 

• Retail 
• Accounting 
• Construction 
• Healthcare 
• Manufacturing 
• Non-profit 
• Real estate 
• Education 
• Firms 
• Cafes and restaurants 

ClockIt Use Cases 

Our analysis of ClockIt’s capabilities has helped us identify a few scenarios that fit the software: 

1. Small Businesses Replacing Spreadsheets With Payroll 

Totaling hours by hand can be quite a cumbersome process, and it takes only a simple miscalculation to completely throw off payroll accuracy or trip a compliance issue. ClockIt's one-click payroll reports help here by extracting all the work duration, overtime, and PTO into a CSV or Excel export. This turns a process that used to eat hours per pay period into one that takes most businesses a relatively short period of time.

2. Multi-Site Operations That Need Attendance Visibility 

An operations manager covering five job sites shouldn't have to call five different supervisors to find out who's actually working and who's not. This is where managers' dashboard comes in. It updates the moment someone clocks in or out. On top of that, it shows punch location, IP address, and leaves status for every site on one screen. This negates the overwhelming process of waiting on an end-of-day report to catch a no-show. 

3. Shift-Based Teams On Variable Schedules 

When a singular email chain is the one source of coordination, rotating shifts and split schedules can turn into chaos quite easily. For organization, shift planning can take care of all the unlimited custom schedules with set work and break durations. It also forwards notifications straight to employees, and ties planned hours to the same record as actual clocked hours. Subsequently, a manager can see the gap between the two without cross-referencing two systems. 

4. HR Teams That Manage Leave Request And PTO Accruals 

Tracking leaves – or PTOs – via spreadsheets isn’t truly reliable, especially when it’s being edited by two people in the same week. Instead, a PTO and vacation tracking feature – provided by ClockIt - covers multiple leave types, accrual rules (be it weekly or annual), and manager approval flows. Employees can request time off from the app, admins approve it there too, and the balance updates without anyone touching a formula. 

Is ClockIt Right For You? 

If your business manages shift-based teams, or still generating payroll reports manually, then ClockIt is worth a look. The software has been in the market since 2015 and has built a reputation among 20,000+ businesses as customers. It’s clock-ins can work on mobile, web, kiosk, or even Slack - essentially what covers most of what a field crew or a remote team actually needs on a daily basis. 

ClockIt's security is verified through its various certificates. It has 256-bit SSL encryption, along with SOC 2 Type II, and GDPR compliance. In addition, the software includes ISO 27001 certification and PCI DSS. Before treating certificates as interchangeable, it's important to determine which ones are relevant for your particular industry. Companies that need accurate workforce data, but don’t want to invest heftily in complex enterprises might find the tool aligned with their HR need. 

If you are still unsure about ClockIt, contact us at (661) 384-7070, and we will help you make a well-informed decision.