Employee Navigator

What Is Employee Navigator?

Employee Navigator is a Human Resource (HR) software platform for employers, brokers, and industry partners. It combines benefits administration and HR management in one system. The platform also supports new hire onboarding, ACA reporting, payroll integrations, and time-off tracking. Users can connect Employee Navigator with 600+ industry partners through its integration network. The software helps teams manage employee benefits, HR information, payroll connections, and compliance-related tasks from one platform.

What Is Employee Navigator Best For?

Employee Navigator stands out for its “Time Off Tracking” capability. HR teams can create policies, set accrual rules, and build holiday calendars. Managers can review and approve time off requests with built-in controls and notifications. Employees can check balances, submit requests, and view their time off history. This makes the platform a practical fit for businesses that want to manage leave in one place instead of using spreadsheets.

How Much Does Employee Navigator Cost?

Employee Navigator pricing is estimated to range between $500–$700/month. Actual pricing may vary based on agency size, plan selection, and usage requirements. It offers the following custom plans:

• Enhanced
• Enhanced Plus
• Elite
• Platinum

In addition to the base subscription, organizations should account for the following expenses:

• 834 EDI Feeds: $0.45 per employee/month on Enhanced Plus and Elite; included at no additional PEPM charge with Platinum
• ACA Filing: Federal e-file starts at $5.20 per form for 1–50 forms and decreases with volume. Other ACA filing and delivery options have separate per-form charges

User reviews generally laud Employee Navigator for its pricing. Some even suggest that its cost was a key reason they switched to this platform. The operational output, as per users, further makes the price worthy.

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

Employee Navigator Integrations

The software supports integration with multiple systems and platforms, such as:

• ADP
• Paylocity HR & Payroll
• Paychex
• Paycor software
• UKG

How Does Employee Navigator Work?

Here's how you can get started with the software:

• Log in to access benefits, HR, onboarding, payroll, PTO, and compliance tools from one account
• Set up employee records so HR information can be managed across benefits, payroll integrations, and onboarding
• Manage new hire onboarding by collecting employee information and replacing paper-based forms with digital workflows
• Enroll employees in benefits and give them access to plan details, compliance documents, and benefit information
• Connect payroll providers, insurance carriers, TPAs, and other partners through Employee Navigator integrations
• Track time off by managing requests, balances, and PTO activity through the employee and manager dashboards
• Handle ACA reporting using employee and benefits data to support compliance-related reporting
• Review employee and HR information from the centralized system as records and connected processes are updated

Who Is Employee Navigator For?

Employee Navigator is ideal for a wide range of industries and sectors, including:

• Healthcare
• Manufacturing
• Finance
• Information technology
• Retail
• Non-profit organizations

Employee Navigator Use Cases

Based on our analysis of user feedback and Employee Navigator features, we have identified the following key scenarios where it is a good fit:

HR Teams Running Open Enrollment

Open enrollment often involves plan comparisons, benefit elections, and eligibility checks at the same time. Employee Navigator keeps these activities in one workflow. Employees can review options and make selections in the system. User feedback also highlights less paperwork and a more organized enrollment process.

Businesses Linking Benefits And Payroll

Employee Navigator can suit organizations that use separate payroll and benefits systems. Integrations with platforms such as Paylocity and ADP help connect these workflows within this platform. In this regard, reviewers have highlighted less duplicate entry and easier benefits administration when payroll and benefit data stay aligned.

Benefits Teams Working With Multiple Carriers

Teams managing several carriers often need to keep enrollment changes consistent across provider systems. Employee Navigator supports carrier connections for enrollments, terminations, and life events. This is useful when the same update would otherwise need to be entered on multiple carrier websites. Reviews highlight the time saved through automated carrier updates.

HR Departments Onboarding New Hires

Employee Navigator also fits HR teams that manage onboarding and benefits together. New hires can complete required information and policy documents before their first day. They can then move into benefits enrollment. Users have noted that collecting signatures in advance can save time and keep onboarding more organized.

Organizations Encouraging Employee Self-Service

Some HR teams prefer employees to handle routine benefit changes directly. Employee Navigator supports this by letting employees review benefit information and make elections. They can also update details during qualifying life events. User reviews show that employees can manage these tasks independently, reducing the need for routine HR involvement.

Is Employee Navigator Right For You?

Employee Navigator is a practical choice if your organization manages benefits, HR, and compliance through one platform. It may work particularly well for employers and brokers that want these processes connected within the same system.

The platform is SOC 2 Type II certified and GDPR compliant. It also uses encryption at rest and in transit, access controls, monitoring, and logging. This makes it suitable for organizations that place importance on structured HR processes and documented security practices. That’s why names like Kepple Healthcare Consulting, CG Employee Benefits, and Pacific Life trust Employee Navigator as their go-to option.

Still doubtful if Employee Navigator software is the right fit for you? Reach out to us at (661) 384-7070 and we’ll help you make the right choice.