Keka

What Is Keka?

Keka is an all-in-one human capital management (HCM) software suitable for small businesses, enterprises, and global companies. It offers PeopleOS, which brings payroll, hiring performance, attendance, employee engagement, and HR into one system. Its core capabilities include multi-state payroll, time and attendance, recruitment, performance reviews, HR analytics, benefits administration, and more. The software also supports professional services firms with project planning, billing, invoicing, timesheets, and resource management.

What Is Keka Best For?

A standout aspect of Keka is its embedded AI, which works directly with organizational data, workflows, and permissions rather than operating as a separate assistant. Employees can ask questions across payroll, attendance, hiring, and performance, while Keka AI can also support actions such as routing requests, generating job descriptions, and surfacing workforce insights.

How Much Does Keka Cost?

Keka pricing starts at $20/user/month. The platform offers modular plans at custom rates, which are as follows:

HRMS And Payroll

• Foundation
• Strength
• Growth

Hiring

• Pro
• Advanced

Projects And Timesheets (PSA)

• Basic
• Pro
• Advanced

The vendor also offers a free trial. Other than the base price, organizations should consider the following estimated additional costs:

• Implementation: Estimated at $500–$3,500+ for initial setup, HR and payroll configuration, policy setup, and deployment support
• Data Migration: Ranges between $300–$2,500+, depending on employee count, leave balances, documents, volume of payroll history, attendance records, and other HR data being transferred
• Training And Onboarding: Usually $250–$1,500+ for administrator and HR team training, launch support, and configuration guidance
• Customization And Configuration: Can cost $500–$3,000+ for company-specific payroll rules, reports, approval processes, leave and attendance policies, and custom roles
• Custom Integrations And API Setup: Generally costs $500–$5,000+ when businesses require custom API connections, data synchronization, or integration with external HR, accounting, payroll, and business systems

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

Keka Integrations

The software connects with over a 100 third-party applications and tools, including:

• Slack software
• Oyster HR
• Docusign
• Zoom
• QuickBooks
• Microsoft TeamsT phone

How Does Keka Work?

Here's how to get started with Keka:

• Log in to the Keka HR portal and open the dashboard to access employee, attendance, payroll, hiring, and performance areas
• Add employee records and complete the required profile details before using other HR functions
• Go to the ‘Attendance’ section to review time logs, leave requests, shifts, and attendance records for employees
• Open ‘Payroll’ section and select Run Payroll. Review leave, attendance, daily wages, new joiners, exits, bonuses, reimbursements, and other payroll inputs before finalizing the pay cycle
• Release payslips after payroll is finalized. Employees can then open ‘My Finances’, select ‘My Pay’, and access their payslips

Who Is Keka For?

The software is used across various industries and sectors, including:

• Construction
• Retail
• Finance
• Manufacturing
• Healthcare
• Information technology

Keka Use Cases

Based on our analysis of user feedback and Keka’s current capabilities, we have identified scenarios where the software is a suitable choice:

Manufacturing Companies Tracking Field Employee Attendance

Manufacturers with sales and service staff working away from the main office struggle to confirm where employees start and end their workday. This can also complicate travel expense checks when attendance and field activity are recorded separately. Keka software supports mobile attendance with location data. As a result, managers can review field employee presence alongside conveyance records.

Growing IT Firms Processing Payroll For Large Workforces

IT services firms face longer payroll cycles as employee numbers rise, and monthly salary checks become harder to manage. At the same time, HR and finance staff spend days reviewing employee information before salaries are processed. The platform brings payroll inputs into one system, helping these companies process salaries without relying on several manual records.

Coworking Companies Recruiting Staff Across Multiple Locations

Coworking companies expanding into new locations need to recruit staff for several sites at the same time. These businesses require job postings to be handled separately, while offer letters need to be moved through email as its workforce expands across locations. The software brings these recruitment activities into one hiring process. As a result, recruiters can track candidates from job posting through offer release.

Ecommerce Companies Connecting Employee Goals With Business Targets

Ecommerce businesses struggle to see whether individual employee goals remain connected to wider company priorities. Review periods become harder when managers have limited visibility into goal progress across employees. Keka software supports goal tracking and performance reviews in the same performance management process. This helps managers assess progress against agreed targets.

Is Keka Right For You?

If your business is expanding its workforce across multiple U.S. states, Keka may be worth considering. Its payroll system supports federal, state, and local tax calculations across all 50 states, including employees working in multiple jurisdictions. As operations grow, Keka can also manage payroll across multiple legal entities and provide both entity-level and consolidated reporting.

The platform is ISO 27001:2022 certified and maintains SOC 2 Type II compliance, while role-based permissions help restrict access to sensitive employee information.

Still doubtful whether Keka is the right fit for your team? Contact us at (661) 384‑7070 for further guidance.