Keka: Pricing, Free Demo & Features

Name: Keka
Rating: 4.3 (16 reviews)

Last Updated Sep 1, 2026

Reviewed by

Ali Gohar

Key Takeaways

Generated from the text of customer reviews

Keka is an HCM platform used by HR teams, managers, and employees in growing businesses and enterprises. Users value its performance tracking and the flexibility to adapt HR processes to their needs. However, some users cite limited file management. A recent update expanded the Home Page Quick Links to 18 links, providing employees with access to more frequently used tools.

Our Verdict

Keka is a practical choice for businesses that have outgrown basic HR tools, those with distributed or expanding teams. Its pricing can be manageable at lower headcounts, though costs rise as more employees are added. We recommend Keka for businesses that expect their HR requirements to grow alongside their workforce.

Overall Rating

Based on 16 users reviews

4.3

All Reviews

Rating Distribution

Positive

75%

Neutral

25%

Negative

Starting Price

Custom Pricing

Keka Specifications

Employee Information Management
Recruitment And Applicant Tracking
Performance Management
Time And Attendance Tracking
Leave Management
Employee Onboarding
Training And Development
Compensation Management
Payroll Processing
Employee Self-service Portal

View All Specifications

What Is Keka?

Keka is an all-in-one human capital management (HCM) software suitable for small businesses, enterprises, and global companies. It offers PeopleOS, which brings payroll, hiring performance, attendance, employee engagement, and HR into one system. Its core capabilities include multi-state payroll, time and attendance, recruitment, performance reviews, HR analytics, benefits administration, and more. The software also supports professional services firms with project planning, billing, invoicing, timesheets, and resource management.

What Is Keka Best For?

A standout aspect of Keka is its embedded AI, which works directly with organizational data, workflows, and permissions rather than operating as a separate assistant. Employees can ask questions across payroll, attendance, hiring, and performance, while Keka AI can also support actions such as routing requests, generating job descriptions, and surfacing workforce insights.

How Much Does Keka Cost?

Keka pricing starts at $20/user/month. The platform offers modular plans at custom rates, which are as follows:

HRMS And Payroll

Foundation
Strength
Growth

Hiring

Pro
Advanced

Projects And Timesheets (PSA)

Basic
Pro
Advanced

The vendor also offers a free trial. Other than the base price, organizations should consider the following estimated additional costs:

Implementation: Estimated at $500–$3,500+ for initial setup, HR and payroll configuration, policy setup, and deployment support
Data Migration: Ranges between $300–$2,500+, depending on employee count, leave balances, documents, volume of payroll history, attendance records, and other HR data being transferred
Training And Onboarding: Usually $250–$1,500+ for administrator and HR team training, launch support, and configuration guidance
Customization And Configuration: Can cost $500–$3,000+ for company-specific payroll rules, reports, approval processes, leave and attendance policies, and custom roles
Custom Integrations And API Setup: Generally costs $500–$5,000+ when businesses require custom API connections, data synchronization, or integration with external HR, accounting, payroll, and business systems

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

Keka Integrations

The software connects with over a 100 third-party applications and tools, including:

How Does Keka Work?

Here's how to get started with Keka:

Log in to the Keka HR portal and open the dashboard to access employee, attendance, payroll, hiring, and performance areas
Add employee records and complete the required profile details before using other HR functions
Go to the ‘Attendance’ section to review time logs, leave requests, shifts, and attendance records for employees
Open ‘Payroll’ section and select Run Payroll. Review leave, attendance, daily wages, new joiners, exits, bonuses, reimbursements, and other payroll inputs before finalizing the pay cycle
Release payslips after payroll is finalized. Employees can then open ‘My Finances’, select ‘My Pay’, and access their payslips

Book a free Keka demo to learn more about its capabilities.

Who Is Keka For?

The software is used across various industries and sectors, including:

Construction
Retail
Finance
Manufacturing
Healthcare
Information technology

Keka Use Cases

Based on our analysis of user feedback and Keka’s current capabilities, we have identified scenarios where the software is a suitable choice:

Manufacturing Companies Tracking Field Employee Attendance

Manufacturers with sales and service staff working away from the main office struggle to confirm where employees start and end their workday. This can also complicate travel expense checks when attendance and field activity are recorded separately. Keka software supports mobile attendance with location data. As a result, managers can review field employee presence alongside conveyance records.

Growing IT Firms Processing Payroll For Large Workforces

IT services firms face longer payroll cycles as employee numbers rise, and monthly salary checks become harder to manage. At the same time, HR and finance staff spend days reviewing employee information before salaries are processed. The platform brings payroll inputs into one system, helping these companies process salaries without relying on several manual records.

Coworking Companies Recruiting Staff Across Multiple Locations

Coworking companies expanding into new locations need to recruit staff for several sites at the same time. These businesses require job postings to be handled separately, while offer letters need to be moved through email as its workforce expands across locations. The software brings these recruitment activities into one hiring process. As a result, recruiters can track candidates from job posting through offer release.

Ecommerce Companies Connecting Employee Goals With Business Targets

Ecommerce businesses struggle to see whether individual employee goals remain connected to wider company priorities. Review periods become harder when managers have limited visibility into goal progress across employees. Keka software supports goal tracking and performance reviews in the same performance management process. This helps managers assess progress against agreed targets.

Is Keka Right For You?

If your business is expanding its workforce across multiple U.S. states, Keka may be worth considering. Its payroll system supports federal, state, and local tax calculations across all 50 states, including employees working in multiple jurisdictions. As operations grow, Keka can also manage payroll across multiple legal entities and provide both entity-level and consolidated reporting.

The platform is ISO 27001:2022 certified and maintains SOC 2 Type II compliance, while role-based permissions help restrict access to sensitive employee information.

Still doubtful whether Keka is the right fit for your team? Contact us at (661) 384‑7070 for further guidance.

Keka Features

Onboarding

Keka supports onboarding from offer acceptance through an employee's first days at work. HR teams collect documents before joining, assign onboarding tasks, and share company policies through the employee portal. New hires complete the required information before their start date. As a result, HR can spend less time chasing documents and preparing employees to join.

See How It Works

Workforce Management

Keka software connects attendance, leave, shift scheduling, and employee time records with workforce planning. Managers review staffing needs against employee availability and skills before assigning people to shifts or projects. They can also track overtime and attendance patterns as staffing needs to change. This visibility helps businesses plan workforce coverage without relying on separate attendance and scheduling records.

See How It Works

Payroll Processing

The tool brings together employee earnings, deductions, taxes, benefits, and attendance inputs. Payroll teams review the employee's details before processing salaries and managing payroll across multiple legal entities. The system also supports federal, state, and local tax calculations. As a result, businesses can handle payroll as their workforce expands across US jurisdictions.

See How It Works

Performance Management

Keka features a performance management module that supports performance reviews through goals, continuous feedback, one-on-one meetings, and configurable review cycles. Managers track employee progress against goals and refer to previous feedback during evaluations. It also supports 360-degree feedback collection. This way, managers can base performance discussions on recorded progress rather than relying mainly on end of cycle observations.

See How It Works

Pros And Cons of Keka

A quick look at Keka's strengths and weaknesses to
help you decide if it's the right fit

Pros

Saves time and manual effort by automating HR work
Supports well-organized onboarding and offboarding
The initial setup is straightforward and easy to manage

Cons

The account logs out automatically at times from the web version
Customer support could be improved

Keka Pricing

An overview of Keka pricing plans to help you
choose the best option for your team and budget.

HRMS And Payroll Foundation	HRMS And Payroll Strength	HRMS And Payroll Growth	Hiring Pro	Hiring Advanced	Projects And Timesheets (PSA) Basic	Projects And Timesheets (PSA) Pro	Projects And Timesheets (PSA) Advanced

Essential Automation Features Interactive Employee Profile Document Storage & Generation Employee Onboarding Standard Access Roles Dashboards and Analytics Employee Life Cycle Tracker Advanced Time Off Management Gamified Attendance System Overtime Automation	All Foundation Features, plus: Employee Timeline plus Employee Onboarding plus Employee Exit Surveys Travel Desk Asset Tracking Advanced Roles & Permissions Custom Notifications Slack and MS Teams integration Custom Reports Builder	All Strength Features, plus: Employee Pulse Surveys One-One Meeting Continuous Feedback Public Praise Employee Expression Wall Cyclic Performance Reviews Performance Analytics Skill Matrix Bands and Calibration	Pro Features Requisition Management Custom Hiring Stages AI for Job Description Internal Job Board Employee Referrals Social Referrals Basic Career portal Resume Parsing Chrome Sourcing Extension	All Pro Features, plus: Automation for services businesses where people are the raw material. Fully integrated with the HR & Payroll platform. Career Portal Customization Candidate CV - JD match score Talent Pools (Unlimited) Workflow Automation Custom Roles Custom Reports & Dashboards	Essential Features Everything you need to track time spent by your employees on projects Track Time against Projects Timesheet Policies at Resource Level Daily Time Entries Submission Task Timer (Start/Stop) Timesheet Activity Custom Notifications and Reminders Timesheet Attachment Custom Timesheet Approval Chains	All Basic Features, plus: Complete automation of services, people and finance operations. Centralized Resource Planning Resource Utilization Tracking Skill based resource allocation Resource Analytics Shadow Resource Invoices Dashboards T&M, Milestone, Retainer Billing	All Pro Features, plus: Sales and revenue tracking and customer success operations to take you to next level Project Health Surveys Historic Project Health Report Smart Resource Allocation QuickBooks Gusto Paylocity Paychecks

Disclaimer: The pricing details were last updated on Aug 18, 2026 from the vendor's website. Please contact us for a tailored pricing list.

Keka Reviews

Insights from real users on Keka’s features,
performance, and overall experience.

Total 16 reviews

4.3

All reviews are from verified customers

Rating Distribution

Stars

56%

Stars

19%

Stars

19%

Stars

Share your experience

Abhilash

Hospitality, 500+ employees

Less than a year

3.0

July 2025

“Customer support needs to buck up!”

Pros

Keka provides a more detailed approach with personalized options that help users like us get comfortable with the HRMS tool and build more experience.

Cons

Customer support is too slow and not proactive enough, it is difficult to reach them in real-time and get solutions for real-life issues.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Jatin

Information Technology and Services, 11-50 employees

Less than a year

3.0

June 2025

“Simple tool but dated UI”

Pros

What I love most about this tool is how easy it is to use. Plus punching in and out is pretty simple with just one click.

Cons

The biggest downside of it as per me is that they really need to improve their interface as it does not have a modern look.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Anjali

Management Consulting, 11-50 employees

Less than a year

4.0

May 2025

“Feature-rich, user friendly”

Pros

I think this tool has a user friendly interface with a wide range of features and customization options that make it very user-friendly.

Cons

Well the mobile app has limitations and bugs and it often does not respond.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

View All 16 Reviews

Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

Does Keka offer an API?

Yes, Keka offers an API.

Does Keka have a mobile app?

Yes, the software offers a dedicated mobile app for iOS and Android.

What types of pricing plans does Keka offer?

Keka pricing starts at around $20/user/month. The platform offers modular pricing plans at custom rates for HRMS and Payroll, Hiring, and Projects and Timesheets. It also offers a free trial. Contact us for a personalized Keka price quote.

What level of support does Keka offer?

Keka offers support through live chat, email, phone, a customer help portal, a help center, and knowledge base resources.

What other apps does Keka integrate with?

Keka connects with over a 100 third-party applications and tools, including Zoom, QuickBooks, Slack, Microsoft Teams, DocuSign, Oyster HR, and Google Calendar.

Who are the typical users of Keka?

The software is used by professionals working across construction, retail, finance, manufacturing, healthcare, and IT.

What language does Keka support?

Keka supports the English language.

Key Takeaways

Our Verdict

Overall Rating

Rating Distribution

Starting Price

Custom Pricing

Keka Specifications

What Is Keka?

What Is Keka Best For?

How Much Does Keka Cost?

Keka Integrations

How Does Keka Work?

Who Is Keka For?

Keka Use Cases

Manufacturing Companies Tracking Field Employee Attendance

Growing IT Firms Processing Payroll For Large Workforces

Coworking Companies Recruiting Staff Across Multiple Locations

Ecommerce Companies Connecting Employee Goals With Business Targets

Is Keka Right For You?

Keka Features

Pros And Cons of Keka

Pros

Cons

Keka Pricing

HRMS And Payroll Foundation

HRMS And Payroll Strength

HRMS And Payroll Growth

Hiring Pro

Hiring Advanced

Projects And Timesheets (PSA) Basic

Projects And Timesheets (PSA) Pro

Projects And Timesheets (PSA) Advanced

Custom Pricing

Custom Pricing

Custom Pricing

Custom Pricing

Custom Pricing

Custom Pricing

Custom Pricing

Custom Pricing

Keka Reviews

Frequently Asked Questions

Does Keka offer an API?

Does Keka have a mobile app?

What types of pricing plans does Keka offer?

What level of support does Keka offer?

What other apps does Keka integrate with?

Who are the typical users of Keka?

What language does Keka support?

What Is Keka?

What Is Keka Best For?

How Much Does Keka Cost?

Keka Integrations

How Does Keka Work?

Who Is Keka For?

Keka Use Cases

Manufacturing Companies Tracking Field Employee Attendance

Growing IT Firms Processing Payroll For Large Workforces

Coworking Companies Recruiting Staff Across Multiple Locations

Ecommerce Companies Connecting Employee Goals With Business Targets

Is Keka Right For You?