PeopleAdmin
Last Updated
Overview
PeopleAdmin helps colleges and universities manage recruitment, employee records, performance reviews, and faculty administration. While moving between hiring steps can involve considerable clicking, its centralized HR processes support coordinated recruitment and workforce planning. It is a suitable option for higher education institutions managing HR across multiple departments.
PeopleAdmin Specifications
- Employee Information Management
- Recruitment and Applicant Tracking
- Performance Management
- Employee Onboarding
What Is PeopleAdmin?
PeopleAdmin is cloud-based HR and talent management software that helps colleges and universities maintain current job information across departments. Its position library stores approved descriptions, classifications, and compensation details, so hiring teams can reference current requirements instead of older documents. The ‘9-Box Model’ assesses employee performance and potential to support development and succession planning.
Beyond HR, its academic tools support faculty information management and course evaluations. Institution-level and departmental dashboards let leaders compare open positions, salary budgets, and staffing trends when planning recruitment or organizational changes.
What Is PeopleAdmin Best For?
The platform stands out for its ‘Position Management’ capability, which lets HR teams maintain job information as roles change. It supports a library of approved position descriptions, classifications, compensation, and reporting structures. Teams can upload and edit descriptions, with details linked to positions rather than individual employees. Its dashboards display open and filled positions, salary and budget differences, and staffing trends. This helps institutions review current job requirements and workforce costs before recruiting or reclassifying roles.
How Much Does PeopleAdmin Cost?
PeopleAdmin pricing is estimated to start at $10/user/month according to the comparable ATS benchmarks. The total cost depends on the products purchased and the setup required.
Users should also consider the following estimated additional costs when calculating the total cost of ownership:
- Implementation And Onboarding: $5,000 to $50,000 (one time)
- Data Migration From Legacy Systems: $2,000 to $15,000 (one time)
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
PeopleAdmin Integrations
PeopleAdmin software integrates with several HRIS, ERP systems, I-9 verification services, job boards, interview tools, professional learning providers, and faculty systems. Some of these include:
- PeopleSoft
- ORCID
- Workday
- Spark Hire
- Job Target
- First Advantage
- PubMed
How Does PeopleAdmin Work?
Log in to PeopleAdmin with your credentials and follow these steps to get started:
- Create or update job details in ‘Position Management’ and set user-group permissions
- Submit a position requisition or reclassification request for approval
- Prepare the job posting in the ‘Applicant Tracking System’, select screening questions, and complete the required approvals before publication
- Review applications with the search committee and record committee notes within the application
- Create a hiring proposal for the selected candidate and submit it for institutional approval
- Assign onboarding forms and checklists through ‘Employee Records’ and track incomplete paperwork
- Configure a review program in ‘Performance Management’ and assess employee performance and potential using the ‘9-Box Model’
- Review open and filled positions, salary and budget differences, and EEO metrics in the dashboards
Who Is PeopleAdmin For?
PeopleAdmin is suitable for:
- Human resources teams
- Recruiters and hiring managers
- Search committee members
- Academic affairs teams
- Faculty members
- Supervisors and performance review managers
PeopleAdmin Use Cases
Based on the documented PeopleAdmin features and reviews shared, we identified these scenarios where this software is a good fit:
Universities Handling Large Applicant Volumes
Processing thousands of applications can leave university HR teams sorting paperwork and entering applicant details by hand. PeopleAdmin collects applications online and tracks candidates through hiring stages. Users note that online application handling cuts manual data entry and lowers printing, copying, and postage costs.
Institutions Onboarding Employees Across Multiple States
PeopleAdmin suits colleges and universities hiring employees in different states, where onboarding forms vary by location. Its employee records portal organizes forms and tracks incomplete paperwork. Reviewers particularly highlight its capability to support onboarding for employees across 48 states with its state-specific forms.
Universities Running Different Departmental Review Programs
Academic and administrative departments can use PeopleAdmin to run employee review programs with different schedules and rating scales. Its dashboards show task assignments and review progress for HR teams and supervisors. This could suit universities that need oversight across departments without using the same review format for every role.
Departments Updating Roles After Organizational Changes
After a departmental restructure, HR teams may need to update job responsibilities, classifications, and reporting relationships. PeopleAdmin lets HR revise the job record and preserve who approved each change. The record stays with the position when employees move on, so departments can review its history before deciding whether to reclassify or advertise the role.
Is PeopleAdmin Right For You?
PeopleAdmin may suit colleges and universities that need shared oversight of hiring and employee administration across departments or campuses. Its multi-campus setup lets each institution retain its own hiring rules and branding, with system-wide reporting for leadership. This supports shared oversight as institutions grow without requiring identical processes everywhere.
To manage sensitive applicant and employee information, the platform provides security settings by institution and role. Its data-management guidance describes maintained backups and institutional ownership of data. It also references ISO 27001:2013 and SOC 2 Type 2 audits of parent company PowerSchool’s security program.
Employee development is also relevant to U.S. higher education retention concerns. CUPA-HR’s September 2025 survey found that only 52% of respondents reported receiving professional or career development opportunities. PeopleAdmin supports development efforts through learning paths linked to performance review goals, with reports showing attendance, credits, and completion. Institutions can use these records to track participation in assigned training.
Still assessing whether PeopleAdmin fits your institution? Call us at (661) 384-7070 to discuss your requirements.
PeopleAdmin Features
Applicant Tracking System
The platform manages job postings, applications, and hiring proposals through separate approval processes. Hiring teams can set screening questions and evaluation criteria for each position type. It lets search committees review candidate materials and share notes within the application, so their assessments stay connected to the relevant search.
Performance Management
This module manages employee reviews with configurable schedules and rating scales. It lets managers record feedback throughout the year and attach progress notes to evaluations. The dashboards show task assignments and review progress. Its ‘9-Box Model’ assesses employee performance and potential to inform career development and succession planning. This gives HR teams and managers visibility into review completion and record of feedback for assessing employee performance.
Employee Records
The employee portal manages digital forms, contracts, and customizable onboarding checklists. It lets faculty and staff complete HR paperwork through mobile-friendly self-service access. Reports and dashboards show onboarding progress, missing forms, due dates, and expiring documents. This helps HR identify outstanding paperwork and follow up on contract renewals, leave requests, and offboarding tasks.
Professional Development And Learning
The platform supports faculty and staff development through course creation, imported learning content, and assigned learning paths. Administrators can assign paths by college, department, or position type, then track attendance, credits, and completion. Learning communities let faculty and staff recommend courses to peers, and badges or credentials recognize achievements. Its HR dashboards and reports show participation and progress, which helps administrators review training and identify development needs.
Faculty Information System
PeopleAdmin collects faculty publications, research, academic achievements, and work history in digital dossiers. It imports activity data through connections with ORCID, PubMed, and other supported sources. Faculty can use these records to generate CVs, biosketches, and activity reports without compiling the same information separately for grant applications and promotion reviews.
Pros And Cons of PeopleAdmin
Pros
Tracks applicants through each hiring stage
Monitors several open positions at once
Keeps applicants informed about hiring progress
Screens candidates using downloaded application packets
Adapts job postings to institutional requirements
Cons
Bulk applicant moves sometimes need smaller batches
Candidate searches could support more filtering
Reference letters sometimes fail to upload
PeopleAdmin Reviews
Total 8 reviews
3.4
All reviews are from verified customers
Rating Distribution
5
Stars13%
4
Stars25%
3
Stars50%
2
Stars13%
1
Stars0%
Share your experience
Mid-Market, 51-100 employees
“decent choice with a few minor issues”
Pros
Having everything centralized for onboarding has been a game-changer for us. Since our employees are spread across 48 states, having all the state-specific forms in one place is very convenient. It saves us so much time.
Cons
The interface isn't very simple when it comes to managing recruitment tasks. It's tricky to use.
Rating Distribution
Ease of use
4
Value for money
7
Customer Support
7
Functionality
8
Enterprise, 500+ employees
“Great experience, very user-friendly”
Pros
It's really easy to use. Going through the system and entering information just feels natural.
Cons
Getting management approval for overtime takes forever. It slows things down a lot.
Rating Distribution
Ease of use
10
Value for money
8
Customer Support
8
Functionality
6
Small-Business, 1-50 employees
“My go to software!”
Pros
I mostly use this for job postings and confidential reference letters and it has totally transformed our recruiting process. The automation features save us so much time. Finding employee records is quick, just a few clicks and I'm there. Plus, when I pair it with other tools, the analytics and performance tracking features are great, giving us solid insights into our team's productivity. The rewards management feature is a nice bonus for recognizing top performers.
Cons
While it's mostly built for school HR management, it's still changed how we handle our operations overall. It's definitely been useful in more ways than we expected.
Rating Distribution
Ease of use
9
Value for money
10
Customer Support
9
Functionality
10
Frequently Asked Questions
Can PeopleAdmin ATS handle different hiring requirements across departments?
Yes. Its ATS supports different hiring requirements across departments. Institutions can set application forms, screening criteria, and approval steps for each position type.
Does PeopleAdmin Employee Records offer I-9 verification?
Yes. Employee Records supports I-9 verification and stores I-9 forms with other employee documents.
Does PeopleAdmin store documents with positions, employees and reviews?
Yes. The platform stores approved job descriptions in Position Management, employee documents in Employee Records, and attachments to performance reviews.
How do search committees use PeopleAdmin to review candidates?
PeopleAdmin gives committee members access to candidate materials and confidential reference letters. They can also share committee notes within the application.
Can HR access applicant data through a PeopleAdmin API?
No. PeopleAdmin’s public API documentation does not list an endpoint for HR to retrieve applicant records.
How does the PeopleAdmin Faculty Information System (FIS) work?
FIS collects faculty research, publications, teaching activity, and work history in digital dossiers. It pulls activity data from sources such as ORCID and PubMed. Faculty use these records to create CVs and activity reports, and committees review the dossiers during promotion and tenure assessments.