RecGenie: Pricing, Free Demo & Features

Last Updated Sep 7, 2026

Overview

RecGenie lets clients approve timesheets through secure, password-free links, while agencies can track expenses and efficiently prepare draft invoices. Although its scheduling capabilities are somewhat limited, the real-time reporting helps teams review timesheets, expenses, and invoices in one place. Overall, it's a practical solution for managing temporary or contract placements.

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Starting Price

$99

per month

RecGenie Specifications

Attendance and Time Tracking
HR Analytics and Reporting
Alerts/Notifications
Payroll Integration
Integration with Payroll Systems
HR Compliance
Compliance Management
Employee Information Management
Recruitment and Applicant Tracking
Performance Management

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What Is RecGenie?

RecGenie is a cloud-based timesheet and expense management software that helps recruitment agencies track contractor hours, expenses, and invoicing within a shared space. It also reduces manual admin work and errors that come with processing paperwork by hand. With features like branded timesheets, password-free approval links, and automatic draft invoicing, RecGenie speeds up the entire approval and billing process for agencies. It supports small-to-mid-sized recruitment agencies in keeping contractor workflows organized as they expand.

What Is RecGenie Best For?

RecGenie is best known for ‘RecGenie Sign’, a feature that simplifies timesheet approvals. It sends emails alerts with secure, encrypted links to clients and contractors for review. Recipients can approve timesheets with a single click, with no login, username, or password required. The approval is completed directly through the link without going through a separate portal.

How Much Does RecGenie Cost?

RecGenie pricing starts at £99/month under the Startup plan for up to 10 candidates with an additional £5/candidate/month. It includes timesheets, expenses, invoices, advanced reporting, basic integrations, unlimited SMS and email, ticket support, and unlimited phone support.

Further pricing tiers of the software are as follows:

Growth: Starting at £199/month (25 Candidates) + £3.50/candidate/month
Enterprise: Starting at £399/month (50 Candidates) + £2.50/candidate/month

In addition to the base subscription costs, companies choosing RecGenie should also keep account of the following expenses:

Implementation And Configuration: £400–£4,000 (approx. $540–$5,400)
Data Migration: £400–£2,400 (approx. $540–$3,240)
Training And Onboarding: £400–£2,000 (approx. $540–$2,700)
Third Party Integrations: £1,200–£12,000 (approx. $1,620–$16,200)/integration
Custom Reporting And Workflow Configuration: £800–£4,000 (approx. $1,080–$5,400)

Request a tailored RecGenie price plan for your organization today!

Disclaimer: The pricing is subject to change.

RecGenie Integrations

The software connects with multiple third-party platforms, including:

How Does RecGenie Work?

Follow the steps below to understand how RecGenie typically works:

Log in to RecGenie online to access the system and manage timesheets, expenses, and invoices from any device
Configure timesheet rules for overtime, holidays, and hours worked, with submitted hours matched against contract terms
Submit timesheets for processing, allowing candidates and clients to submit or accept them online from any device
Request timesheet approval by sending clients email alerts with secure, encrypted links that allow them to access and approve submissions without a username or password
Submit expenses together with timesheets for authorization in a single step, while retaining the option to invoice expenses separately
Generate draft invoices automatically after timesheets are approved, with billable hours, rates, and expenses included for review and adjustment
Review timesheet, expense, and invoice information through real time reporting, using customizable dashboards, drill down options, and comprehensive reports

You can also request a free RecGenie demo to understand how it fits into your workflow.

Who Is RecGenie For?

The platform is built for recruitment teams and temporary staffing agencies that want a simpler way to manage timesheets and billing. It is typically used by:

Small and mid-sized staffing agencies
Contractors
Freelancers

RecGenie Use Cases

Based on our analysis of user feedback and RecGenie features and capabilities, we have identified key scenarios where this software is a good fit for recruitment agencies and staffing firms:

Staff Rolling Out New Back-Office Software Without A Lengthy Training Cycle

RecGenie’s interface is built so simple and clear that staff and contractors can start using it right away without hours of training. Reviews show agencies evaluating RecGenie with other timesheet platforms and finding it easier for their team to adopt. This makes a big difference for teams setting up back-office software across an agency, especially when they need to get a new system running smoothly without slowing down daily work.

Recruitment Teams Processing Timesheets Across Locations

Teams working with candidates, contractors, or clients who are in different locations can use RecGenie through its cloud hosted system. Timesheets can be submitted and accepted on any device, while internal users can process them remotely. This suits recruitment workflows where timesheet activity involves people working from different locations.

Agencies Consolidating Timesheet, Expense, And Invoice Data Across Multiple Locations

RecGenie gives agencies a live view of their operational data, which covers timesheets, expenses, and invoices in one place. Its reporting setup offers customizable dashboards, in-depth details, and clear reports that can be shared with clients or internal teams. Agencies can review profitability, budget forecasts, and compliance without sorting through multiple reports.

Temporary Staffing Teams Managing Internal And External Timesheet Use

RecGenie works well for teams managing temporary staff because it handles both internal teams and external users on the same platform. A user review points out how helpful it is to have software built for both sides of the business. Candidates and clients can easily submit and approve timesheets, while the internal staff can manage and process everything within a shared space.

Is RecGenie Right For You?

RecGenie is designed for recruitment and staffing agencies that need to handle high volumes of contractor timesheets, expenses, and invoices. It helps most when slow timesheet sign-offs from contractors or clients are what's holding up billing.

The software brings timesheets, expenses, and invoicing into one system. It lets clients and contractors approve timesheets through a secure email link without creating an account. It also protects the data behind these approvals, encrypting login information and data transmission with SSL, backed by firewalls and password protection. As agencies take on more contractors, RecGenie is built to handle that growth without needing new tools as headcount grows.

Still doubtful if RecGenie is the right fit for you? Get in touch at (661) 384-7070, and we will help you make an informed decision.

RecGenie Features

Accurate Time Tracking

The software lets agencies track and submit timesheets based on rules for overtime, holiday pay, and standard working hours. The system automatically checks submitted hours against contract terms. This helps ensure timesheets are recorded and processed accurately before invoices are made.

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Expense Management

The software lets agencies manage candidate expenses alongside timesheets while linking costs directly to client submissions in one step. Contractors can submit expenses with their logged hours to simplify the approvals process. Reducing manual work also keeps billing records more organized.

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Automatic Draft Invoicing

When a timesheet is approved, this feature automatically creates a draft invoice. It fills in billable hours, rates, and expenses. The agency can then review the draft, make any necessary changes, and send it out. This keeps invoicing connected to approved timesheet data, helping reduce mistakes and save time.

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Branded Online Timesheets

RecGenie lets agencies present timesheets under their own branding instead of using a generic template, helping maintain a consistent look across timesheets and invoices. This gives clients, candidates, and contractors a more familiar experience when reviewing or submitting timesheets online.

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Pros And Cons of RecGenie

A quick look at RecGenie's strengths and weaknesses to
help you decide if it's the right fit

Pros

Straightforward navigation keeps daily workflows uncomplicated
Custom integration requests receive quick development support
Passwordless approvals accelerate client sign-off times
Automated email notifications eliminate manual follow-ups
Integrated invoicing connects work hours to billing

Cons

Reports require a separate page for downloads
Certain task workflows involve unnecessary extra clicks
Specialized reporting templates are still steadily expanding

RecGenie Pricing

An overview of RecGenie pricing plans to help you
choose the best option for your team and budget.

Startup Plan	Growth Plan	Enterprise Plan

Up to 10 Candidates Additional £5 per candidate per month Advanced Reporting Timesheets Ticket Support Expenses Basic Integrations Invoices	Everything in Startup Plan, plus: Up to 25 Candidates Additional £3.50 per candidate per month Unlimited SMS Unlimited Email	Everything in Growth Plan, plus: Up to 50 Candidates Additional £2.50 per candidate per month Unlimited Phone Support

Disclaimer: The pricing details were last updated on Sep 14, 2026 from the vendor's website. Please contact us for a tailored pricing list.

RecGenie Reviews

Insights from real users on RecGenie’s features,
performance, and overall experience.

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Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

Does RecGenie offer an API?

Yes, RecGenie offers an API.

Does RecGenie have a mobile app?

No, RecGenie does not currently have a mobile app.

What level of support does RecGenie offer?

The vendor provides support via email, phone, and contact form.

What types of pricing plans does RecGenie offer?

RecGenie offers flexible tiered plans starting at £99/month for Startup, £199/month for Growth, and £399/month for Enterprise. Get in touch for a personalized RecGenie cost estimate.

Who are the typical users of RecGenie?

The platform's features are built for small and mid-sized recruitment agencies, staffing firms, contractors, and freelancers looking for efficient workforce management.

What language does RecGenie support?

The software is available in the English language.

What other apps does RecGenie integrate with?

RecGenie software connects with accounting and ATS tools, including Xero, QuickBooks, and Loxo.

RecGenie

Overview

Starting Price

$99

RecGenie Specifications

What Is RecGenie?

What Is RecGenie Best For?

How Much Does RecGenie Cost?

RecGenie Integrations

How Does RecGenie Work?

Who Is RecGenie For?

RecGenie Use Cases

Staff Rolling Out New Back-Office Software Without A Lengthy Training Cycle

Recruitment Teams Processing Timesheets Across Locations

Agencies Consolidating Timesheet, Expense, And Invoice Data Across Multiple Locations

Temporary Staffing Teams Managing Internal And External Timesheet Use

Is RecGenie Right For You?

RecGenie Features

Pros And Cons of RecGenie

Pros

Cons

RecGenie Pricing

Startup Plan

Growth Plan

Enterprise Plan

£99 per month

£199 per month

£399 per month

RecGenie Reviews

Frequently Asked Questions

Does RecGenie offer an API?

Does RecGenie have a mobile app?

What level of support does RecGenie offer?

What types of pricing plans does RecGenie offer?

Who are the typical users of RecGenie?

What language does RecGenie support?

What other apps does RecGenie integrate with?

What Is RecGenie?

What Is RecGenie Best For?

How Much Does RecGenie Cost?

RecGenie Integrations

How Does RecGenie Work?

Who Is RecGenie For?

RecGenie Use Cases

Staff Rolling Out New Back-Office Software Without A Lengthy Training Cycle

Recruitment Teams Processing Timesheets Across Locations

Agencies Consolidating Timesheet, Expense, And Invoice Data Across Multiple Locations

Temporary Staffing Teams Managing Internal And External Timesheet Use

Is RecGenie Right For You?