TimeForge

What Is TimeForge

TimeForge is a workforce management platform that combines employee scheduling, time and attendance, HR administration, labor analytics, and task management. It is designed around organizations that manage hourly employees across one or multiple locations.

The platform's HR tools allow teams to centralize employee records, forms, certifications, and training requirements. Admins can also use custom leave policies to calculate PTO according to organizational rules. Additionally, employees can update their own information, review schedules, and submit time-off requests using the self-service capabilities, reducing routine data-entry work for managers.

TimeForge also connects labor activity with operational data. Its scheduling tools can use sales information from integrated POS systems for labor forecasting, while reporting gives managers visibility into staffing and labor performance across locations. Together, these capabilities give managers a centralized way to coordinate hourly workforces while aligning staffing decisions with day-to-day operational needs.

What Is TimeForge Best For?

The platform is best known for centralizing employee records inside one secure, cloud-based HR dashboard. Businesses can store personal forms, compliance documents, training certificates, and licenses, and upload and retrieve these documents from a single screen. The system also allows admins to send alerts when certifications or licenses are nearing expiration, helping managers stay ahead of compliance requirements without manually checking dates. This is particularly useful for HR teams often managing documentation for hundreds of hourly employees across different sites.

How Much Does TimeForge Cost?

TimeForge cost falls between $1.00 and $3.45/user/month, with custom Enterprise pricing for organizations with 2,500+ employees. This range is intended for general budgeting purposes, as actual costs can differ based on employee headcount, selected modules, and specific implementation needs.

The software also offers three custom plans:

• Simple
• Core Labor
• Workforce Plus

In addition to the base subscription costs, organizations should account for the following potential expenses:

• Implementation And Setup: $500–$3,000 for single-location SMBs; $3,000–$15,000+ for multi-location or franchise deployments
• Payroll And HR System Integrations: $1,000–$8,000, depending on scope (e.g., RMH for sales data, isolved for HR/payroll)
• Time Clock Hardware: $200–$1,500 per device, depending on model and biometric/POS integration requirements
• Employee Data Migration: $500–$3,000, based on volume of employee records, certifications, and historical scheduling data
• Admin And Manager Training: $500–$5,000, depending on number of locations and manager headcount

Users generally consider TimeForge a cost-effective scheduling platform. Reviewers say it offers better pricing than comparable alternatives and provides good value when its features, functionality, and onboarding support are considered alongside the overall cost. 

Disclaimer: The pricing is subject to change.

TimeForge Integrations

The software supports integration with multiple systems and platforms, such as:

• ADP Workforce Now
• Paychex Flex
• Paylocity HR & Payroll
• Shopify software
• UKG

How Does TimeForge Work?

Here's how you can get started with the software:

• Log into your TimeForge account using your credentials
• Set up locations, departments, and staff profiles, including availability and pay rules
• Build labor and sales forecasts using historical POS data
• Generate schedules manually, from a template, or through the automated scheduler based on forecasted demand
• Track employee clock-ins and clock-outs through mobile apps, time clocks, or biometric scanners
• Review real-time alerts for overtime, missed breaks, or compliance issues before they escalate
• Approve shift swaps, time-off requests, and schedule changes submitted by employees
• Generate reports on labor costs, attendance, and sales performance from the centralized dashboard 

TimeForge Use Cases

Based on our analysis of user reviews and TimeForge features, we have identified key scenarios where this software is a good fit for multi-location retail, restaurant, and grocery operators:

1. Multi-Concept Restaurant Groups Managing Labor Across Different Brands

Restaurant groups operating several distinct concepts under one company often struggle to standardize scheduling and labor tracking across brands with different service models. TimeForge's centralized dashboard lets operators build schedules and monitor labor costs across every concept from a single account, without needing separate systems for each brand.

2. Restaurants Coordinating Multi-Shift Schedules With Availability And Labor Rules

TimeForge helps restaurants running multiple shifts every day of the week move away from a scheduling process that is prone to errors and time-consuming to manage manually. Its 'AutoScheduler' assists users in building shift assignments based on availability and labor rules. This capability helps cut the hours managers spend building schedules from scratch each week.

3. Grocery Chains Reducing Overtime Through Sales-Based Forecasting

Grocery operators managing large, high-turnover workforces often see overtime costs climb when schedules are built without accounting for actual demand. TimeForge's sales forecasting engine enables businesses to tie staffing levels to POS data. This approach, in turn, helps grocery chains bring overtime hours down and keep labor spend aligned with foot traffic. The platform has been praised by users for allowing them to compare sales in real-time.

4. Retail And Grocery Businesses Needing Reporting Beyond Basic Scheduling

TimeForge provides retail and grocery operators with the depth of reporting needed to track payroll, attendance, and sales together. It offers over 150 prebuilt reports that let users pull this data into one dashboard, giving finance and operations teams the visibility they need without building custom spreadsheets. Reviewers particularly appreciate the software’s payroll tool and the extensive reports it provides.

Is TimeForge Right For You?

TimeForge is well suited for multi-location businesses that need scheduling, timekeeping, and forecasting tied to real sales data. It works for businesses running anywhere from a handful of stores to several hundred locations, particularly those still relying on spreadsheets or disconnected systems for labor management.

Th platform enables companies to store data in SSAE 16 SOC-1 Type II compliant data centers with encrypted transmissions, biometric safeguards that never store fingerprint images, and a documented business continuity plan with a 24-hour recovery window. The company is trusted by well-known names like Chick-fil-A, Krispy Kreme, Grocery Outlet, and Piggly Wiggly.

Moreover, TimeForge allows businesses to keep pace with labor market shifts, recently rolling out gig-worker capabilities. These tools let managers fill last-minute shift openings with background-checked, on-demand workers instead of scrambling to cover gaps manually.

TimeForge's recent development includes a corporate-level REST API with 24 endpoints covering locations, departments, employees, attendance, sales, and schedules, alongside a new Paycom integration.

HR technology is increasingly adopting AI-enabled workforce planning to support data-driven staffing decisions. TimeForge aligns with this trend through AI-assisted scheduling and labor optimization, using employee availability, skills, labor costs, and sales forecasts to determine staffing needs. 

Not sure if TimeForge aligns with your scheduling needs? Contact us at (661) 384-7070 for further guidance.