VeriClock

What Is VeriClock?

VeriClock is a cloud-based platform designed for employee timekeeping and payroll preparation. Managers can build staff shifts in the employee scheduling tool and review time off requests through the time off tracking feature. The platform lets staff clock in and out by app, browser, or phone call.

Administrators can track job costs from staff hours through the job costing feature. Additionally, VeriClock lets payroll teams export staff hours as timesheet reports to calculate pay.

What Is VeriClock Best For?

A notable feature of VeriClock is location management, which can use GPS to check whether staff clock in at approved job sites. Managers can set a circular boundary around each job site by street address or exact coordinates. The radius of a boundary ranges from 200 to 5,000 meters. VeriClock can clock out staff who leave their job site boundary during a shift. With continuous location tracking turned on, the GPS maps’ time slider lets managers replay staff routes from a shift. Location tracking stops at clock-out, so managers cannot see staff locations after a shift ends.

How Much Does VeriClock Cost?

VeriClock pricing starts at $6.50/active user/month on the Standard plan. Organizations with 75+ employees can move to the Enterprise plan, which uses volume-based pricing. The vendor also offers a 14 day free trial. Organizations can expect to pay the following extra costs on top of the base plan:

• Account Fee: $19/month for the company account on the Standard plan
• IVR User Add-On: $4.00/user/month
• IVR Phone Line: $10/line/month
• Toll-Free Calls: $0.07/call
• Account Setup Help: Approximately $300–$1,000/one time for extra help with job codes, overtime rules and approval steps
• Large-Team Onboarding: About $1,000–$3,000/one time for large teams that need setup help across several sites and crews

Users describe VeriClock’s pricing in mostly positive terms and call the platform affordable and cost-effective. Though, one user noted that the cost was hard to justify when VeriClock delivers value in only a narrow area.

Disclaimer: The pricing is subject to change.

VeriClock Integrations

VeriClock can integrate with the following accounting and payroll systems:

• QuickBooks
• Sage

How Does VeriClock Work?

Administrators and managers can access VeriClock and track staff time through the following steps:

• Log in to VeriClock through a web browser or the iOS or Android mobile app
• Add staff users and job codes, and limit staff time entries to approved jobs and cost codes
• Set circular geofences around job sites by coordinates, street address, or clock-in location, and choose whether VeriClock warns about or blocks clock-ins outside the geofences
• Build shifts from the day, week, or month view within the employee scheduling tool and set shift reminders by email or text message
• Review staff clock-ins and clock-outs on the main dashboard and approve single or multiple time entries
• Approve or decline staff time off requests through the time off tracking feature and add a note to the decision
• Export payroll reports as CSV, XLSX, or PDF files

Who Is VeriClock For?

VeriClock serves businesses across various industries, including:

• Construction
• Cleaning
• Home healthcare
• Food service
• Landscaping
• Building maintenance
• Delivery and warehousing

VeriClock Use Cases

Based on our evaluation of VeriClock’s features and market positioning, we have determined common ways that cleaning companies, home healthcare agencies, construction firms and restaurants use the platform to track staff hours, work sites and time off:

1. Cleaning Companies Confirming Attendance At Unsupervised Client Sites

Cleaning crews often work in client buildings after closing time with no supervisor present to confirm their attendance. In VeriClock, managers can set a circular geofence around a client building by street address and choose a warning for crew members who leave the boundary before clocking out. VeriClock also provides device status information, including whether GPS was disabled or the device was powered off during recorded clock events. Managers can download crew GPS reports from VeriClock to review the billed hours when a client disputes a cleaning invoice.

2. Home Healthcare Agencies Covering Shifts Across Patient Homes

Home healthcare managers sometimes fail to notice a missed visit because caregivers travel alone between patient homes. The VeriClock mobile app lets caregivers clock in by tapping the scheduled shift for a home visit. The app automatically fills in the scheduled job and service item when caregivers clock in. If no caregiver clocks in when a scheduled shift starts, VeriClock lets managers receive a no-show alert by email or text message. Through the employee schedule, managers could reassign the missed shift to another caregiver.

3. Construction Firms Matching Crew Hours To Jobs

Job cost records at construction firms can sometimes be inaccurate if crews enter their work hours under the wrong job by mistake. VeriClock can require crews to select an approved job or cost code before recording their time. Custom fields in VeriClock let crews add project details to time entries for use in job cost reports. VeriClock can track crew mileage and job costs for staff payroll and customer bills.

4. Restaurants Keeping Shifts Staffed When Employees Take Time Off

When several employees ask for the same weekend off, weekend shifts at restaurants are frequently understaffed. Before approving a time off request, managers can check projected time off and remaining balances by employee or time off category in the time off tracking feature. VeriClock offers color coding to set approved time off apart from scheduled shifts on the employee schedule. Managers can review the color-coded schedule to identify potential staffing gaps before weekend shifts begin.

Is VeriClock Right For You?

If you are looking for software that logs staff work hours at multiple job sites, VeriClock can be a good fit. Businesses with growing teams can switch from the Standard plan to the Enterprise plan for multi-site and multi-crew work without losing their account data or settings. Companies such as Rada Resurfacing, Ferrer Mechanical, and Ground Force Services rely on the platform for staff time tracking. For security, VeriClock provides role-based access controls and internal SSL encryption between application servers and the database.

Still not sure about VeriClock software? Contact us at (661) 384-7070 for guidance regarding its functionality.