Worklio

Worklio is a cloud-based payroll and HCM software, designed for software companies, Professional Employer Organizations (PEOs), payroll providers, and other businesses looking to offer payroll and workforce tools under their own brand. It brings payroll processing, tax filings, payments, benefits, and HR into one white-label system, so businesses can add these services without building them from scratch. This can help create a more native experience for customers, with one platform in place of separate tools stitched together. 

Through its developer tools, teams can build with payroll APIs, webhooks, sample apps, and a secure sandbox, or launch with a ready-made interface. Worklio helps businesses in sectors such as ERP and HR systems, banking, accounting, marketplaces, and insurance add payroll where it creates product value and recurring revenue. 

What Is Worklio Best For? 

Worklio’s standout feature is multi-entity payroll, which lets teams run payroll for several businesses in one payroll run. Each business, or Federal Employer Identification Number (FEIN), keeps its own controls and approvals, yet all of them share the same pay date and tax batch. Teams can also group payroll by legal entity, division, department, or location, so even complex structures stay easy to manage. Because of this setup, reporting can roll up or drill down by FEIN, division, or department across multiple years. 

How Much Does Worklio Cost? 

Worklio pricing may start at $12/employee/month, according to industry benchmarks for similar payroll and HCM platforms. The cost may vary depending on the business' needs, requirements, and number of users. 

Apart from the base subscription cost, businesses should keep the following potential costs in mind: 

• Implementation and Data Migration: $500–$5,000 for small businesses and $5,000–$25,000 for complex deployments 
• Accounting and HR Integrations: $1,000–$10,000 
• Payroll Tax Administration: $2–$8/employee/month
• Benefits Administration: $5–$15/employee/month 

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary. 

Worklio Integrations 

Worklio software integrates with multiple third-party software via secure API connections, such as:

• Greenhouse software
• JazzHR
• HiringThing

How Does Worklio Work? 

Log in to Worklio to run payroll, HR, and benefits from one platform, or embed them inside your own product. Follow the steps below to use its key features: 

• Get API keys, a sandbox, and an implementation plan, then launch with a white-label experience, pre-built UI components, or direct integration through the REST API and webhooks 
• Add your companies and employees, and manage onboarding, records, and documents in the same system as payroll 
• Track time with the web or mobile time clock, apply break and overtime rules, verify clock-ins with GPS, and send approved hours straight to payroll 
• Run payroll through one engine that calculates gross pay, taxes, deductions, and net pay, including multi-state, multi-entity, certified, and union payroll 
• Pay employees by direct deposit or ACH with approval controls before payments go out, while Worklio calculates, files, and pays taxes automatically 
• Manage benefits enrollment, life events, and ACA reporting, with deductions that sync to payroll every cycle 
• Give employees self-service access to paystubs, W-2s, and benefits through the web app or a dedicated mobile app for iOS and Android users 

Who Is Worklio For? 

The platform caters to a wide range of industries and sectors, including: 

• Manufacturing 
• Healthcare 
• Retail 
• Hospitality and food service 
• Construction, industrial, and mechanical 
• Financial services 
• Education

Worklio Use Cases 

Based on our examination of Worklio features and its market positioning, we have identified the following common ways the platform is used:

Healthcare Teams Paying Mixed-Shift Staff The Right Overtime Rate 

Mixed-shift healthcare staff have complicated pay structures, and Worklio handles this by calculating weighted average overtime from the actual hours and rate of each shift. A nurse may work a night shift at one rate and a weekend shift at another, so a single flat overtime rate would leave them over- or underpaid. Once configured, the platform has separate pay codes for night, weekend, holiday, and on-call shifts. This way, payroll applies the right premium without anyone working it out by hand. 

Financial Services Teams Paying Salary, Commission, And Bonus In One Run 

Paying salary, commission, and bonus together can mean extra steps outside payroll, but custom pay codes in Worklio let all three process in a single run. HR sets up separate codes for bonuses, commissions, and incentive tiers, which keeps each type of earning easy to track. For signing and relocation bonuses, a gross-up works out the pre-tax amount needed to deliver a set net payment. Without it, HR has to do that tax math by hand every time a bonus is promised. 

Retail Teams Onboarding Seasonal Hires Without Manual Data Entry 

Holiday hiring can bury a small retail HR team in data entry, which is why Worklio offers bulk onboarding that sets up dozens of seasonal hires at once through an Excel import. New hires then finish their tax forms and documents on their own device before day one, so they arrive with their paperwork already done. Returning staff get their old records restored, and Form 8850 screening for the Work Opportunity Tax Credit (WOTC) runs as part of onboarding. Since many people start within the same few weeks, the time saved adds up quickly. 

Restaurant Teams Making Sure Tipped Staff Reach Minimum Wage 

A slow week can leave a tipped employee’s base pay plus tips below minimum wage, and Worklio automatically applies the minimum wage pull-up to cover the gap. It also calculates the tip credit against the federal or state minimum. Dual wage classifications let one employee earn a tipped rate for serving and a regular rate for non-tipped tasks in the same pay period. Checking every tipped worker by hand each pay period is slow, so automating it keeps payroll moving. 

Is Worklio Right For You? 

Worklio may be a good fit for businesses and firms that want to offer payroll and HR without building the system themselves. It may also suit employers whose payroll has become harder to manage as they add states, locations, or business entities. 

For teams that need to meet U.S. payroll and tax requirements, Worklio calculates, files, and pays federal, state, and local payroll taxes and produces W-2, 1099, and ACA forms. It also covers all 50 states and Puerto Rico, supports certified and union payroll for work that follows prevailing wage rules, and handles Form I-9 completion and E-Verify cases as part of onboarding. Buyers should still confirm that these workflows meet their own regulatory and audit needs. 

Worklio holds SOC 2 Type 2, ISO 27001, ISO 27018, and ISO 9001 certifications, which are maintained through recurring audits. Data is encrypted in transit with HTTPS and TLS, and at rest with layered encryption that includes AES-256 and RSA 2048-bit keys. The keys are stored separately in Azure Key Vault, and sensitive details such as Social Security and bank account numbers get column-level encryption on top of that. To control who can see what, Worklio offers two-factor authentication and IP restrictions, and it keeps an audit trail of changes made by administrators, employees, and clients. It is monitored around the clock, and independent third-party cybersecurity firms handle security scanning, threat detection, and penetration testing on an ongoing basis. 

Still not sure if Worklio is right for you? Contact us at (661) 384-7070 for further guidance.