InteriorFolio

What Is InteriorFolio?

InteriorFolio is a business management platform built for interior design studios that need better control over project finances and daily operations. When design work, vendor purchasing, and client billing sit in separate spreadsheets or tools, firms can struggle to track how costs affect project profitability. InteriorFolio connects these activities to a single project record, linking expenses, billings, and outstanding orders.

The platform’s built-in planner brings team tasks and project milestones into the same workflow, allowing managers to assess scheduling alongside financial progress. This creates a clearer basis for firms evaluating job profitability, identifying cost overruns, and assessing how freight charges, vendor price changes, or scope revisions affect margins.

What Is InteriorFolio Best For?

The platform is best known for its Time Tracking and Billables’ capability, which suits studios that bill for design hours as well as product. Using this feature, team members can log billable, nonbillable, and internal time with a start-and-stop timer. They can then assign each entry to a specific project and activity. Managers can review what each person recorded, which shows where hours go during selections, vendor coordination, and installations. This matters for small to mid-sized firms, where unbilled hours quietly erode margins.

How Much Does InteriorFolio Cost?

InteriorFolio price starts at $75/user/month for the ‘Standard’ plan. It includes features such as proposals, invoices, purchase orders, standard reports, time billing, Planner, and Client Portal. It also offers a Premium plan at $125/user/month.

Besides the monthly subscription costs, users should also account for additional charges to consider the total cost of ownership. It includes, but is not limited to, the following:

• Implementation And Setup: $500–$2,000 one-time
• Data Migration: $300–$1,500 one-time
• User Training: $200–$1,000 one-time
• Integrations And Customization: $500–$2,500 annually

Disclaimer: The pricing is subject to change.

InteriorFolio Integrations

The platform integrates with QuickBooks Online.

How Does InteriorFolio Work?

Here's how you can get started with the platform, once you have logged in:

• Set user permissions for each role
• Connect QuickBooks Online and choose the sync options that match the accounting workflow
• Build a product library by clipping items from vendor sites with descriptions, pricing, and specifications
• Set up a project and record its details, timelines, and milestones, then assign tasks to team members
• Prepare a client proposal from saved products and share it through the client portal for review and approval
• Convert the approved proposal into an invoice and generate purchase orders organized by vendor and project
• Track order progress, shipping, and receiving in the Procurement Tracker, and log billable time as work happens
• Review project revenue, costs, and billing in reports, and export supported reports to Excel

Who Is InteriorFolio For?

InteriorFolio mainly caters to:

• Interior design studios
• Home furnishing and decor firms
• Hospitality design studios

InteriorFolio Use Cases

Based on our assessment of InteriorFolio features, we have identified several situations where the platform is well suited for organizations:

Design Firms Assessing Project-Level Profitability Against Actual Costs

Design firms can use InteriorFolio to compare project revenue with associated expenses and billing activity, giving owners a clearer view of profitability. Reviewing labor, freight, vendor costs, and change orders alongside revenue can reveal where project expenses are affecting margins. Supported reports can also be exported to Excel for further analysis by principals or external accountants. These insights give firms a more informed basis for estimating costs and pricing future projects.

Interior Design Studios Connecting Project Purchasing With QuickBooks Online Accounting

InteriorFolio helps design studios reduce duplicate bookkeeping by connecting project purchasing and billing workflows with QuickBooks Online. Supported invoices and vendor bills sync between the systems, linking purchasing activity with accounting records. This gives bookkeepers a more connected view of project transactions across operational and financial workflows, while the associated Balance Sheet and Profit and Loss reporting supports broader financial review. The integration is particularly relevant to studios that need project-level cost visibility alongside their general accounting records.

Procurement Teams Coordinating Vendor Orders, Deliveries, and Freight Across Active Projects

Procurement teams can use InteriorFolio to track purchase orders by vendor and project. This makes it easier to identify which items are ordered, received, or awaiting delivery. Purchase orders can be generated from approved proposals or invoices, keeping purchasing activity connected to the work and costs associated with each project. The ‘Procurement Tracker’ and related schedules give staff a centralized alternative to maintaining separate spreadsheets for order follow-ups and receiving updates. This is useful for studios coordinating multiple vendors and overlapping project timelines.

Interior Designers Documenting Client Approvals Before Committing to Purchases

InteriorFolio helps interior designers move client selections from review to purchasing with a more structured approval process. Using the dedicated portal, clients can review and approve shared proposals online, while drilldown permissions control the information available to them. Once a proposal is approved, it can be converted into an invoice and used to generate purchase orders. Keeping these steps connected makes it easier for designers to trace approved selections through billing and procurement.

Is InteriorFolio Right For You?

InteriorFolio fits design studios that want proposals, purchasing, time, and billing managed in one system rather than in separate applications. It centers on the interior design project lifecycle, which makes it a closer match for studio workflows than general-purpose project management software.

PMI’s 2026 Pulse of the Profession report, released in May, found that 81% of project professionals believe projects have become more complex. The findings emphasize stronger coordination and stakeholder engagement to help teams manage that complexity. InteriorFolio’s shared project planning, task assignments, milestone tracking, and client approvals align with this need. For interior design studios coordinating clients, vendors, and internal teams, these features could help clarify responsibilities and keep purchasing and project progress visible in one place.

Want to learn more about the InteriorFolio? Reach out to us at (661) 384-7070 today.