Okta Vs Rippling

The modern corporate workplace culture requires more focus on security than ever before. It is no longer confined to controlling access to the premises but extends to safeguarding digital assets, securing communications, and protecting sensitive data from cyber threats.

To combat these challenges, it has become the need of the hour for businesses to implement a powerful information technology (IT) and access management solution. Since there are numerous options available, picking the one that perfectly aligns with your company’s objective can be difficult.

To simplify your selection process, we present Rippling HR and Okta, two prominent names in the industry. Let’s explore which one stands out in this detailed Rippling vs Okta comparison.

Rippling Vs Okta: At A Glance

Feature

Rippling

Okta

Identity Management

Unified HRIS integration, SSO, MFA, and granular access controls

SSO, MFA, Identity Governance, and Privileged Access Management for advanced security

Ease Of Use

Intuitive interface but can be overwhelming initially

User-friendly design with a centralized dashboard and strong support resources

Solutions

Supports various industries with scalable, customizable solutions

Tailored solutions for industries like healthcare, finance, and public sector with regulatory compliance

Integrations

600+ integrations, including Slack, Zoom, and Zendesk

7,000+ integrations, including Google Workspace, HubSpot, and Dropbox Business

Pricing

Flexible à la carte pricing; scalable but can be costly with added features

Modular pricing: higher costs for advanced features and a $1,500 minimum contract

What Is Rippling?

Rippling

Rippling is a comprehensive platform that streamlines various business operations, including human resources (HR), payroll, and IT management. Particularly focusing on IT management for this comparison, it offers end-to-end solutions, enabling the IT team to manage identity and access, devices, and inventory from a single, unified system.

This integration reduces the need for multiple tools, thereby cutting administrative work and strengthening the organization's security posture.

Unique Features Of Rippling

  • Inventory Management: Using this feature, businesses can easily track, assign, and recover company devices directly from a single platform. It ensures visibility into device status and usage while automating processes like assigning equipment during onboarding or reclaiming it during offboarding.
  • Spend Management: Rippling simplifies expense tracking, approvals, and reimbursements by unifying them into one cohesive system.
  • Administrative Services Organization (ASO): Rippling’s ASO services centralize payroll, benefits administration, and compliance, offering a streamlined alternative to traditional PEOs.
  • Human Resource Information System (HRIS): It integrates all employee data, from payroll to benefits, into a single platform for streamlined management and automation.

Pros And Cons Of Rippling

Pros

  • Can be implemented easily with step-by-step instructions available
  • Offers a wide range of support channels with quick response time
  • Provides a centralized dashboard, enabling users to manage all their tasks from one place

Cons

  • The mobile app often takes a while to load
  • The reporting feature lacks customization

What Is Okta?

Okta HR

Okta is an identity and access management (IAM) platform that helps organizations securely manage user authentication, access control, and identity lifecycle processes. It offers a centralized hub for user identity management, enabling businesses to streamline login experiences, enforce security policies, and protect sensitive data across a wide array of applications and devices.

Unique Features Of Okta

  • Customer Identity Management: This feature allows organizations to securely manage and authenticate customers across web and mobile applications with customizable registration, login, and account recovery processes while maintaining robust security standards.
  • Bot Detection: Okta uses machine learning to identify and block suspicious automated traffic, protecting applications from malicious bots and credential-stuffing attacks.
  • FastPass: It is a passwordless authentication solution that leverages biometrics and device-based authentication for quick and secure access.

Pros And Cons Of Okta

Pros

  • Offers customizable workflows, enabling automation of user-level scenarios for enhanced efficiency
  • Simplifies access with a one-step sign-in for various tools like Ujet, Kustomer, and Playvox
  • A highly versatile platform that enables users to easily add and integrate new services within the system

Cons

  • Offers limited offline access, which can potentially disrupt workflows in remote or low-connectivity environments
  • Lacks sufficient tutorials, making it harder to fully explore Okta’s potential

Rippling Vs Okta – Key Features Comparison

Identity Management

Rippling's ‘Identity And Access Management’ system integrates seamlessly with its HRIS, providing a unified platform for managing employee identities and access rights. The platform offers granular access controls, allowing administrators to define specific permissions based on roles, departments, or individual requirements.

This level of detail ensures that employees have access only to the resources necessary for their roles, adhering to the principle of least privilege. Additionally, Rippling's IAM supports single sign-on (SSO) and multi-factor authentication (MFA), strengthening security measures and streamlining the user experience.

Okta's ‘Workforce Identity Cloud’ offers a comprehensive suite of identity management solutions to secure and streamline access for employees, partners, and contractors. Its key features include SSO, which lets users log in to multiple apps with one set of credentials, and MFA, which adds extra security by requiring multiple forms of verification.

In addition to SSO and MFA, the platform includes identity governance and privileged access management. Identity governance enables organizations to define and enforce policies for user access, ensuring compliance with regulatory requirements, while privileged access management provides control over access to critical systems and data.

Winner: Okta wins in this category due to its broader feature set and focus on powerful security measures. While both platforms offer SSO and MFA for seamless and secure access, Okta's inclusion of identity governance and privileged access management sets it apart.

Ease Of Use

Rippling is recognized for its user-friendly design, making navigation intuitive for users. The platform's interface is appealing and straightforward, allowing users to access various features without extensive training.

However, due to the extensive range of functionalities offered, some users may feel overwhelmed when first adopting the system. That said, despite the initial complexity, with time, the platform significantly enhances operational workflows.

Okta is praised for its intuitive interface and ease of use. The platform's straightforward design allows both administrators and end-users to navigate and manage access efficiently. The centralized dashboard deserves mention, as it simplifies the process of assigning and revoking access, monitoring user activity, and integrating new applications.

Moreover, Okta's comprehensive documentation and responsive customer support contribute to its user-friendly reputation.

Winner: Okta edges ahead due to its intuitive interface and centralized dashboard. While Rippling also offers a user-friendly design, its extensive functionalities can overwhelm new users initially.

Solutions

Rippling caters to a diverse range of industries, including technology, professional services, financial services, retail, non-profit organizations, marketing, manufacturing, restaurants, and healthcare.

The platform is designed to accommodate companies of different sizes, from small businesses to mid-sized enterprises and larger organizations. Its modular approach allows businesses to customize solutions according to their specific needs, ensuring scalability and flexibility as the organization grows.

Okta serves a wide array of industries, offering tailored solutions to meet specific sector requirements. In the healthcare industry, it provides HIPAA-compliant cloud identity solutions for providers and payors, ensuring the protection of sensitive patient data.

Similarly, financial services organizations, including banks, insurers, advisors, and exchanges, can benefit from Okta for advanced identity management that meets stringent regulatory standards. Besides that, it also suits companies operating in retail, travel, hospitality, manufacturing, public sector, and other industries and sectors.

Winner: It’s a tie. Both platforms perform well here, offering solutions for a wide range of industries and business sizes.

Integrations

Rippling offers an extensive integration network, connecting with over 600 applications to streamline various business processes. The platform's integration capabilities cover multiple categories, including finance, productivity, and security applications. This enables companies to synchronize their existing tools with Rippling, enhancing efficiency and reducing manual data entry.

Some of its popular integrations include:

The Okta integration network (OIN) is a vast ecosystem with over 7,000 pre-built integrations across various applications and services.

This extensive catalog allows organizations to seamlessly connect Okta's identity management capabilities with their existing software stack, including popular applications for collaboration, security, and productivity, including:

  • Zendesk
  • Google Workspace
  • HubSpot
  • Dropbox Business
  • Zoom
  • Box
Winner: Okta wins this category due to its vast Integration Network, boasting over 7,000 pre-built integrations compared to Rippling’s 600+.

Pricing

Rippling offers a modular pricing structure, allowing businesses to select and pay for only the features they need. This approach provides flexibility but can lead to higher costs as additional modules are added.

That said, its à la carte pricing model enables businesses to build a tailored solution that aligns with their operational requirements and budget constraints. You can contact us to know how much is Rippling.

Okta’s pricing depends on the selected module: Workforce Identity Cloud or Customer Identity Cloud.

Workforce Identity Cloud:

Its features and pricing include:

  • Single Sign-On - $2/user/month
  • Multi-Factor Authentication - $3/user/month
  • Adaptive MFA - $6/user/month
  • Universal Directory - $2/user/month
  • Lifecycle Management - $4/user/month
  • API Access Management - $2/user/month
  • Device Access - $4/user/month
  • Okta Privileged Access - $14/resource unit/month
  • Advanced Server Access - $15/server/month
  • Access Gateway - $3/user/month
  • Workflows – $4/user/month to $6/user/month
  • Identity Governance - $9/user/month to $11/user/month
  • Identity Threat Protection - $4/user/month

The minimum contract value is $1,500 for Okta’s Workforce Identity Cloud plan.

Customer Identity Cloud:

The vendor offers the following pricing plans for Customer Identity Cloud feature:

  • Enterprise – custom pricing
  • B2C Plans – from $35/month to $240/month
  • B2B Plans – from $150/month to $800/month
  • Fine Grained Authorization – custom pricing

Disclaimer: The pricing is subject to change.

Winner: Rippling takes the lead due to its flexible structure, which allows businesses to build a solution tailored to their specific needs and budget. On the other hand, Okta's pricing, while modular, can quickly escalate due to additional costs for advanced features. The minimum contract value of $1,500 for Okta's Workforce Identity Cloud may also be prohibitive for smaller organizations.

Final Verdict – Which Identity Management Platform Is Better?

Okta Vs Rippling Comparison

When comparing Rippling and Okta, the choice ultimately depends on your organization's specific needs and priorities.

Rippling is the better choice if you want HR, IT, and spend management functionalities combined into a single platform. Okta, on the contrary, suits companies that need standalone identity and access management software with more advanced features and integration capabilities.

In the end, it all boils down to your company’s requirements. So, evaluate their unique strengths and suitability for your company to make an informed choice.