EasyShifts

EasyShifts is an online healthcare and enterprise staff scheduling software designed for hospitals, clinics, and long-term care facilities that need to coordinate recurring shifts, changing staffing needs, and staff availability across 24/7 operations. It could be particularly valuable for facilities where staff may work across departments or locations, and managers need to fill open shifts without relying on repeated calls or messages. 

The software gives managers a centralized way to create and adjust schedules, while allowing employees to participate in filling open shifts and managing their availability. This gives managers visibility into coverage gaps while allowing staff to help fill them, which could lower the time spent coordinating last-minute shifts. 

What Is EasyShifts Best For? 

The platform stands out for Template Schedules, which lets healthcare managers create a master department schedule once and reuse it when building future schedules. It can support facilities with recurring staffing patterns, where rebuilding similar schedules each week could take significant time. Managers can start with a single-week template or a multi-week rotation, then adjust individual assignments when staffing needs change.

The feature provides a consistent way to build schedules without starting from a blank calendar each time. For departments with relatively stable shift patterns, this could help reduce the time needed to recreate schedules. 

How Much Does EasyShifts Cost? 

EasyShifts starting price is estimated at $3.99/user/month for its standard Scheduling plan. Additionally, the following pricing plans are available: 

• Time Clock: An add-on for tracking shift punch-ins and punch-outs
• Integrated Premium: Adds connectivity with EHR systems
• Enterprise: Designed for organizations looking for self-hosting or a dedicated deployment 

Actual pricing for all plans is customized and may vary based on factors such as the number of active employees, selected add-ons, EHR requirements, deployment model, and the level of configuration required. The software is free for the first 90 days after sign-up. 

Organizations should also consider the following approximate additional implementation costs: 

• Initial Setup: $0–$1,000 
• Data Migration: $0–$1,500 
• EHR Or Third-Party Integrations: $500–$3,000+ 
• Custom APIs: $2,000–$10,000+ 
• Custom Reporting: $500–$2,500 
• On-site Onboarding/Training: $1,000–$3,000+ 
• Complex Enterprise Deployment: $5,000–$15,000+ 

Users generally view EasyShifts as offering good value for money, particularly when replacing spreadsheet-based scheduling or when the organization does not need a broad set of advanced scheduling capabilities. Several reviewers describe the cost as reasonable and cite the time saved through schedule templates and easier staff scheduling as part of the value they receive.

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary. 

EasyShifts Integrations 

It integrates with the following HR and EHR systems: 

• Eldermark
• ADP Workforce Now
• PointClickCare
• Residex

How Does EasyShifts Work? 

Here’s how you can access EasyShifts software and move from initial setup to day-to-day schedule management. 

• Log in with your credentials to access your scheduling dashboard 
• Create a template schedule or multi-week rotation based on your department’s recurring staffing pattern 
• Set up job titles, employee availability, time-off rules, and scheduling permissions to match staffing requirements 
• Build the department schedule from the template, then adjust assignments for current staffing needs 
• Manage open shifts, shift trades, and employee requests according to the rules set by administrators 
• Review scheduling conflicts, overtime alerts, and shift coverage before finalizing assignments 
• Track schedule changes and send updates through push notifications, email, or text messages 
• Monitor schedules, hours, time off, overtime, and employee activity through available reports 

Who Is EasyShifts For? 

The software is primarily designed for healthcare organizations, including: 

• Hospitals 
• Assisted living facilities 
• Healthcare clinics 
• Long-term care facilities 
• Healthcare departments with 24/7 staffing requirements, such as nursing units 

EasyShifts Use Cases 

Based on an analysis of EasyShift’s existing features, we have identified the key scenarios in which the software can be a good fit: 

Managing 24/7 Coverage Across Rotating Healthcare Shifts 

Healthcare teams that operate around the clock may need to coordinate 8-hour, 12-hour, or rotating shifts while accounting for staff availability, skills, and locations. EasyShifts can support these scheduling needs through a central schedule that accommodates different shift lengths and staffing requirements. Employees can then access their schedules through mobile or web devices. Keeping staff assignments and schedule changes in one place could assist managers in keeping rotating shifts aligned with daily staffing needs. 

Filling An Unexpected Absence Without Relying On Group Messages 

A call-out can leave a shift open with limited time to find a replacement. EasyShifts lets managers mark the shift as open so eligible employees can request it, while staff can receive notifications about available shifts. For teams that regularly deal with short-notice absences, having a defined process for presenting open shifts could decrease the need to coordinate each replacement through separate messages. It can also enable managers to respond to staffing gaps relatively more quickly. 

Coordinating Schedules For Nursing Teams With Different Qualifications 

Nursing departments might need to assign shifts based on job title or qualification rather than availability alone. EasyShifts allows administrators to configure job titles and use those settings when assigning shifts, including rules that can prevent an employee without the required qualification from being assigned to a particular shift. Setting these requirements in advance can help managers build schedules that match each shift with the appropriate staff qualifications. 

Controlling Overtime When Employees Pick Up Additional Shifts 

Additional shift assignments can create overtime when employees already have substantial scheduled hours. EasyShifts allows managers to set overtime limits, monitor scheduled hours, and restrict employees from picking up shifts that would put them into overtime. For organizations managing tight labor budgets, factoring overtime into shift pickup decisions could give managers greater visibility into potential labor costs before approving additional shifts.

Adjusting Assisted Living Staffing Based On Resident Needs 

The software could be used in assisted living settings where staffing levels need to respond to changing resident needs. It supports integrations with systems such as Eldermark and Residex, which can provide resident count or acuity information to help determine staffing needs. In organizations already using either software, managers can use that information to adjust schedules as care requirements change. 

Is EasyShifts Right For You? 

EasyShifts might be a suitable fit for healthcare organizations that need to manage staffing across multiple departments, locations, and shift patterns as they grow. Its department-level scheduling can help larger teams maintain consistent scheduling practices across different sites while adjusting assignments to local staffing needs. The software also offers white-label solutions that can be customized for organizations seeking a branded scheduling platform.