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With its all-in-one solution, OnPay Payroll simplifies payroll, HR, and benefits for small businesses. It effortlessly handles complex tasks like payroll and tax filings and employee onboarding. However, some users mention that the documentation feature could be improved. Nonetheless, OnPay Payroll offers seamless functionality to streamline operations.

OnPay Payroll Specifications

Employee Information Management

Recruitment and Applicant Tracking

Performance Management

Attendance and Time Tracking

View All Specifications

What Is OnPay Payroll?

Overview

OnPay Payroll offers an integrated payroll, human resources (HR), and benefits solution that provides top-rated, easy-to-use software to simplify small businesses' operations. Its cloud-based platform handles payment processing for employees and contractors across multiple states with direct deposit while automatically managing taxes and deductions and remaining compliant at the federal, state, and local levels.

What Is OnPay Payroll Best For?

The platform automates monetary tasks like calculating payroll taxes, managing deductions, and producing pay stubs. It streamlines the pay run process through an intuitive interface that allows administrators to enter hours worked, review pay documents, and approve direct deposits with just a few clicks. Salary calculations are guaranteed to be correct, and all tax filings are handled automatically.

OnPay Payroll Pricing

The software offers a $40 per month base cost with an additional $6 per person per month. You can also request a customized OnPay Payroll pricing plan tailored to your business requirements.

Disclaimer: The pricing is subject to change.

OnPay Payroll Integrations

The platform seamlessly integrates with the following third-party applications:

How Does OnPay Payroll Work?

Once you have logged in, you can navigate the dashboard and make use of the OnPay features with the following step-by-step guide:

  • To access payroll forms, runs, and direct deposit settings, navigate to the 'Payroll' section
  • Manage employee records, directories, hiring tasks, and communications by scrolling to the 'HR' tab
  • Click 'Benefits' to enroll in/manage health, dental, vision, and retirement plans
  • Scroll to the 'Reports' tab to generate customized payroll, attendance, and compliance reports
  • Access widgets for details or use filters to view specific date ranges
  • Configure notifications and reminders from your user profile
  • View guides and help documentation via the question mark menu icon
  • Contact 'Support' as needed using the live chat for assistance
You can also schedule a free OnPay demo to learn more about its functionalities.

Who Is OnPay Payroll For?

OnPay Payroll caters to the following sectors and industries:

  • Healthcare
  • Agriculture
  • Non-profit
  • Restaurants
  • Fitness and wellness
  • Retail

Is OnPay Payroll Right For You?

Are you looking for a comprehensive payroll and HR software that also performs the functions of accounting software? If yes, look no further than OnPay Payroll. It is trusted by users worldwide, including Forbes, CNN, and CNBC.

The software handles important security and compliance requirements, such as processing payroll taxes, filing reports, and protecting sensitive employee data. As companies grow, its scalable platform adapts through add-ons for services like 401k plans, workers' comp, and healthcare benefits.

Still not sure about the platform and want to learn more about OnPay pros and cons? Contact us at (661) 384-7070, and let us help you make an informed decision.

OnPay Payroll Features

OnPay Payroll helps managers create dynamic org charts depicting employee relationships, departments, reporting lines, titles, and locations. This gives the entire organization a clear picture of the hierarchy at any time. Furthermore, it saves managers administrative time while improving communication and collaboration among employees. It helps new hires quickly get acquainted with the entire team and allows existing staff to remain well-informed about organizational changes.

how it worksSee How It Works

The software allows admins to create customizable onboarding workflows, assign tasks to managers, and digitally send offer letters, paperwork, and employee handbooks to new hires for electronic signature. New employees can also self-board through a lifetime online portal, completing paperwork at their convenience before their start date. Built-in document templates simplify paperwork administration, while personnel file audits ensure compliance.

how it worksSee How It Works

The platform offers personalized payroll reports along with over 30 standard predefined reports. It provides granular expense views down to the employee level with breakdowns by attributes like location, department, position, and custom pay types. Both pre-built and customized reports automatically adapt to include new company-specific fields and allow the setting of custom date ranges and filters.

how it worksSee How It Works

OnPay allows workers to access personalized payroll information, such as pay stubs, tax documents, and bank account details, at any time. Workers can also review withholdings, update personal information, request time off approval, and manage other HR information independently.

how it worksSee How It Works

The software allows administrators to create customizable accrual policies tailored to their needs and automatically calculates employee accrual balances in real-time. Users can view their own paid-time-off (PTO) balances and request time off through an online self-service portal. Moreover, managers can efficiently approve or deny requests from their dashboard or mobile app.

how it worksSee How It Works

Through its integrated benefits administration platform, OnPay allows employers to select affordable plans from top insurance carriers directly within the system. Licensed benefits brokers guide businesses in choosing a plan that meets their needs and budget.

how it worksSee How It Works

Pros and Cons of OnPay Payroll

Pros

  • Facilitates extensive employee benefits
  • Diverse HR features
  • Helps pay employees on time
  • Great customer support

Cons

  • The documentation feature can be improved
  • The PTO feature can be more streamlined

OnPay Payroll Pricing

Basic

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View Price

What's Included

  • Unlimited pay runs and schedules

  • Pay workers in as many states as you need

  • W-2s, 1099s, and year-end filings included

  • No implementation or integration fees

  • Unlimited pay runs and schedules

  • Expert support by phone, chat, and email

OnPay Payroll Reviews

Overall Rating

4.7

47 Review(s)

Rating Distribution

5

star

(41)

4

star

(3)

3

star

(1)

2

star

1

star

(2)

April 2024

Very practical app

Nathalie

Computer Software

Ease of use

7

Value for money

7

Customer Support

7

Functionality

9

Pros

The payroll process is very simple as everything is clearly laid out.

Cons

I feel like the website not very user friendly.

March 2024

My Experience With OnPay

Fassil

Information Technology and Services

Ease of use

8

Value for money

8

Customer Support

8

Functionality

10

Pros

With OnPay, I get the best payroll features along with excellent HR and onboarding proficiencies.

Cons

I have no concerns as it is one of the best service I have ever used.

December 2023

And the award for best silent partner goes to...... OnPay!

Danielle

Real Estate

Ease of use

10

Value for money

10

Customer Support

10

Functionality

10

Pros

For just $40 a month plus $6 per employee, OnPay offers an unbeatable deal with unlimited payroll runs, management of all employee pay types and fantastic HR resources which also includes a vast library. The intuitive self service portal is essential and easy to use. Self-generating reports and checklists simplify tax compliance. Plus customer service is readily available and accessible in numerous ways and the employee portal is a great addition.

Cons

Extra costs for mailing documents - No discount for higher volumes - No mobile app for Android users - Tax alerts are difficult to resolve - Time off does not always sync properly throughout the system. In short too many problems

November 2023

OnPay made multiple tax errors and took months and months to respond

dave

Telecommunications

Ease of use

3

Value for money

3

Customer Support

3

Functionality

6

Pros

OnPay works well if you do not require much support. However, their support team is slow and sometimes make errors which cause challenges mainly if you are managing payroll for a small business and need some level of assistance.

Cons

The issue with OnPay is that they often misfile wage withholding with state governments, sometimes make calculation errors and occasionally file a day or two late. This results in fees, interest and time spent resolving the problems. The biggest issue was how long it took OnPay to respond. For example, I submitted a ticket OnPay responded after weeks. For another incident, they never responded at all. Additionally, OnPay did not honor the first month free offer they advertise.

November 2023

Excellent payroll software

Lauren

Market Research

Ease of use

10

Value for money

10

Customer Support

10

Functionality

10

Pros

OnPay make sure that hardworking team members receive their pay on time and as deserved.

Cons

I have no dislikes! Its a wonderful application and I am a happy user.

October 2023

Payroll Excellence

Michelle

Accounting

Ease of use

10

Value for money

10

Customer Support

10

Functionality

10

Pros

The full-service payroll software saves us a lot of time with tax remittance and payroll compliance reports.

Cons

It would be helpful if we could edit a pay run that has been submitted but not yet processed.

October 2023

OnPay makes payroll easy

Kerri

Accounting

Ease of use

10

Value for money

10

Customer Support

10

Functionality

10

Pros

The ease of use and detailed reporting are standout features. What I like the most is the quick assistance we receive from various support teams.

Cons

Managing multiple clients with different interfaces is a bit complex as some are on a two step process while others are on a three step one.

October 2023

Big Hole River Livestock, LLC

Peter

Farming

Ease of use

10

Value for money

9

Customer Support

10

Functionality

10

Pros

I really like how easy it is to file required tax forms and enter employee and payroll data.

Cons

There is a delay between when money leaves the companys bank account and when it appears in the employees account.

October 2023

Fan of OnPay

Anonymous

Recreational Facilities and Services

Ease of use

10

Value for money

10

Customer Support

10

Functionality

10

Pros

Efficiency, ease of use and a user-friendly website are major benefits.

Cons

I have not faced any challenges. It is pretty easy to learn everything about this software.

September 2023

Checks all the boxes

Michael

Computer Networking

Ease of use

10

Value for money

10

Customer Support

10

Functionality

10

Pros

I find OnPays ease of use and customer support to be excellent.

Cons

I did prefer the option to send email notifications to employees closer to the pay date, rather than when payroll is run.

View All 47 Reviews

Frequently Asked Questions

Yes, OnPay Payroll provides an API.