Last Updated
Overview
Payroll Mate is standalone payroll software for small businesses and accountants. It lacks cloud access but provides strong tax form automation, check printing, and contractor payment support. It’s a simple, affordable option for those managing payroll through a local setup.
Overall Rating
Based on 12 users reviews
3.3
Rating Distribution
Positive
50%
Neutral
33%
Negative
17%
Starting Price
Custom
Payroll Mate Specifications
- Integration with Payroll Systems
- Compensation and Benefits Administration
- Compliance Management
- Time and Attendance Tracking
What Is Payroll Mate?
Payroll Mate is a comprehensive desktop-based payroll software designed for in-house payroll processing. It simplifies the calculation of net pay, federal and state taxes and social security. The software supports multiple pay periods, prints checks, and exports data to QuickBooks Desktop as journal entries. It also generates key payroll forms like 941, 944, 940, W-2, and W-3. With customizable income, tax, and deduction categories, it offers flexibility to meet diverse payroll needs.
Payroll Mate Pricing
Disclaimer: The pricing is subject to change.
Payroll Mate Integrations
The software supports integration with multiple systems and platforms, such as:
- QuickBooks
- Sage 50
Who Is Payroll Mate For?
Payroll Mate is ideal for professionals across a wide range of industries, including:
- Accountants and payroll service providers
- Non-profits
- local governments
- Self-employed individuals
Is Payroll Mate Right For You?
Payroll Mate is ideal for businesses seeking an offline payroll solution that combines affordability with tax form automation. With support for multiple income types, 1099 contractors, and QuickBooks exports, it’s well-suited for those who prefer complete control through a desktop-based system.
Still doubtful if Payroll Mate software is the right fit for you? Connect with our customer support staff at (661) 384-7070 for further guidance.
Payroll Mate Features
Automated Payroll Tax Calculations
Payroll Mate automatically calculates net pay, federal withholding, social security, medicare, and applicable state and local payroll taxes. This ensures timely and accurate payroll processing while minimizing manual errors. It's particularly useful for businesses managing employees across multiple tax jurisdictions.
Flexible Payroll Scheduling
The software supports multiple payroll pay periods, including weekly, biweekly, semimonthly, and monthly schedules. This flexibility allows businesses to tailor their payroll process according to their operational needs and workforce preferences.
Payroll Check Printing
Payroll Mate lets users print payroll checks and detailed check stubs directly from the software. It also supports MICR check printing on blank check stock, eliminating the need for pre-printed forms and reducing costs.
QuickBooks Desktop Export
The software can export payroll checks as journal entries to QuickBooks Desktop. This integration helps maintain synchronized records between payroll and accounting systems, saving time and reducing reconciliation errors.
Import Contractor Data From Third-Party Systems
Payroll Mate allows users to import 1099 contractor data from platforms like Microsoft Dynamics, Sage Peachtree (Sage 50), and Sage DacEasy. This streamlines onboarding and payment tracking for non-employee workers.
Pros And Cons of Payroll Mate
Pros
One-time purchase, no subscription needed
Supports all U.S. states' payroll tax calculations
It exports data to QuickBooks and Sage 50
Cons
Too many options can overwhelm some users
Limited support for real-time collaboration
Payroll Mate Reviews
Total 12 reviews
3.3
All reviews are from verified customers
Rating Distribution
5
Stars42%
4
Stars8%
3
Stars8%
2
Stars25%
1
Stars17%
Share your experience
Health, Wellness and Fitness, 51-100 employees
More than a year
“Awesome payroll setup for businesses”
Pros
It has some really solid features for managing business payroll. It's efficient and makes things like payroll reports and tax calculations easy. Definitely a great tool for any HR team.
Cons
Every single feature I've used in it has worked perfectly. No complaints at all, everything runs just how it should.
Rating Distribution
Ease of use
10
Value for money
8
Customer Support
10
Functionality
8
Management Consulting, 1-10 employees
Less than 6 months
“Poor support and no refund, disappointed”
Pros
I can't really say much, I wasn't able to use it since I'm on a MacBook.
Cons
It didn't work with my Mac and they said they'd refund me if I sent over proof of purchase for another product. I did but then there was zero follow-up. No communication after that.
Rating Distribution
Ease of use
2
Value for money
2
Customer Support
2
Functionality
2
Religious Institutions, 11-50 employees
More than a year
“Overall good solution”
Pros
What I really liked was how easy the program was to use especially for doing payroll and handling W2s. It just made the whole process smooth.
Cons
One thing that bothered me a bit was the lack of training material. It made getting started and using the program a little harder than it should've been.
Rating Distribution
Ease of use
10
Value for money
10
Customer Support
10
Functionality
10
Frequently Asked Questions
Does Payroll Mate offer an API?
No, Payroll Mate does not offer an API.
Does Payroll Mate have a mobile app?
No, Payroll Mate does not have a mobile app. It is designed exclusively for Windows desktop and server environments.
What language does Payroll Mate support?
Payroll Mate is only available in English.
What types of pricing plans does Payroll Mate offer?
Payroll Mate is priced at $219 for the core software. Request a custom quote to learn more about the Payroll Mate price.
What other apps does Payroll Mate integrate with?
Payroll Mate integrates with QuickBooks and Sage 50 via data exports.
Who are the typical users of Payroll Mate software?
Typical users include accountants, payroll service providers, and small to mid-sized businesses managing payroll in-house.
What level of support does Payroll Mate offer?
Payroll Mate provides support via email, phone, and live chat.