Best HCM Software For Hospitality (2025)

To help you decide, we spent countless hours researching HCM software for hospitality, analyzing pricing, usability, and real-world feedback from operators across the sector.

Human Capital Management (HCM) systems are vital for hospitality operations, but selecting the right platform for a restaurant group or hotel chain presents distinct hurdles. Unlike corporate offices with standard hours, hospitality requires software that manages round-the-clock schedules, tipped wages, and constant turnover with minimal managerial overhead.

Our evaluation included hands-on testing and direct feedback from hospitality businesses. We prioritized platforms that capably handle multi-location scheduling, labor compliance, and retention. This guide identifies systems that tackle the industry's fundamental challenges: upholding service standards, minimizing repetitive work, and retaining staff.

1. BambooHR - Editor’s Choice

BambooHR is an HCM platform designed for small and growing businesses, particularly well-suited for the dynamic needs of the hospitality sector. It simplifies core HR tasks like tracking time, onboarding new hires, and organizing personnel data. This focused approach makes it a solid option for mid-sized hotels and restaurant groups aiming to keep employee records organized and foster effective staff communication. 

Best For:

Small to mid-sized organizations with up to 1,000+ employees across multiple industries.

Key Features:

• Recruiting And Onboarding 
• Paid Time Off 
• Employee Records 
• Payroll Processing 
• Time Tracking 
• Benefits Administration 
• Performance Management 
• Reporting And Analytics 
• Global Employment 
• Compliance Intelligence 

Pricing: 

BambooHR plans start at $10/employee/month. For companies with 25 or fewer employees, pricing begins at a flat rate of $250/month. The vendor offers three flexible, customizable pricing plans:

• Core
• Pro
• Elite

Disclaimer: The pricing is subject to change.

Why We Like It:

BambooHR offers a focused HR platform that aligns with the needs of hotels, resorts, and restaurant groups. It gives mid-sized hospitality businesses a clear system to handle hiring, onboarding, and payroll. This approach, combined with reliable payroll processing, supports organized people management across multiple properties. 

User Ratings: 

Rated 4.3/5 based on user reviews on our site. Users like BambooHR for easy time-off tracking and staff management but note it lacks a clear display of remaining leave days. 

2. Paylocity

Paylocity brings a modern approach to workforce management for the hospitality sector. It nurtures social collaboration with learning tools that engage a dispersed workforce. This makes it a compelling option for hospitality groups prioritizing team culture cohesion and employee retention across multiple locations. 

Best For: 

Small to large hospitality businesses seeking scalable HR and payroll management that can grow with their workforce. 

Key Features: 

• Benefits Administration 
• Time And Attendance 
• Payroll Processes 
• Automated Workflows 
• Employee Self-Service 

Pricing: 

Paylocity HR & Payroll offers six plans with custom pricing, tailored to each organization’s size, requirements, and preferred features. Available modules include: 

• Payroll Software 
• Human Resources Software 
• Workforce Management Software 
• Talent Management Software 
• Benefits Management Software 
• Employee Experience Platform 

Disclaimer: The pricing is subject to change. 

Why We Like It: 

Paylocity understands that hospitality management relies on reliable payroll and staff communication. That is why the platform ensures accurate pay by integrating time tracking and POS data, which is vital for tipped and variable-hour staff. Its accessible mobile tools keep a decentralized team informed and connected, directly supporting the commitment needed to improve retention in this industry. 

User Ratings: 

Rated 4.3/5 based on user reviews on our site. Users praise Paylocity for its ease of use and quick access to paychecks, but note limited support for managing contracts, foreign employees, and compliance tracking. 

3. Rippling

Rippling HR stands as an HCM platform for the hospitality industry, particularly excelling in multi-location restaurant groups and hotel chains. Its deep automation of payroll, compliance, and onboarding creates a unified system for managing a distributed, hourly workforce. This makes it an ideal fit for hospitality businesses that require strict policy adherence and real-time labor oversight across all their properties. 

Best For:

Hotels and restaurants that need unified HR, payroll, and employee management.

Key Features:

• Global Workforce Management 
• Policy Management 
• Custom Workflows 
• Access And Approval Management 
• Workforce Analytics 

Pricing: 

Rippling offers modular, PEPM-based pricing. This allows businesses to pay only for the features they need. Its Rippling HCM platform comes with customizable pricing and includes several key categories, such as:

• Time & Attendance
• Benefits Administration
• Recruiting
• Performance Management

Disclaimer: The pricing is subject to change.

Why We Like It:

Rippling's strength lies in its unified approach to managing a distributed workforce. The platform's ability to maintain policy and payroll consistency across disparate locations is critical for the hospitality sector. This centralized HCM system is recommended for enforcing labor compliance and standardizing operations chain-wide. 

User Ratings:

Rated 4.8/5 based on multiple reviews from users on our site. Users praise Rippling for its easy-to-use interface and centralized access to HR, payroll, and benefits, though some mention limited customization options and setup complexity for certain integrations. 

4. Paycor

Paycor software delivers a solid HCM platform built to manage payroll, HR, and time tracking. It pays particular attention to the daily realities of hospitality, with tools designed for tipped employees and variable scheduling. This dedicated approach provides a solid foundation for multi-location operators who need reliable workforce management tailored to hourly, tipped employees. 

Best For: 

Small to medium hospitality businesses seeking reliable HR, payroll, and timekeeping management for their staff. 

Key Features: 

• 360 Degree Feedback 
• Time And Labor Management 
• Onboarding 
• Employee Self-Service Portal 
• Access Controls And Permissions 
• Reporting And Analytics

Pricing:

Paycor structures its pricing for its HR + Payroll Software module based on business size, offering custom quotes for large organizations while using a tiered, base-fee-plus-per-employee model for small businesses (under 50 employees). The four main plans for small businesses are:

• Basic
• Essential
• Core
• Complete + ASO

Disclaimer: The pricing is subject to change.

Why We Like It:

Paycor shines in hospitality because it directly addresses the critical challenge of high employee turnover. The unified HCM effortlessly connects rapid, high-volume recruiting with essential workforce management tasks. This seamless integration quickly onboards new staff and effectively manages the constant shifts in labor demand. It's a system that's simply indispensable for the industry's fast-paced, fluid environment. 

User Ratings:

Rated 4.3/5 based on 161 reviews from users on our site. Users appreciate Paycor for its simple navigation, reliable time tracking, and helpful support, though some report issues with scheduling and long call center wait times.

5. ADP

ADP Workforce Now caters to the hospitality sector, including restaurants, hotels, and foodservice businesses. It connects payroll, HR, and time-and-attendance functions while supporting labor tracking across multiple sites. The platform also handles POS-linked tipped wages, making it well-suited for high-turnover operations that require accurate pay and strict compliance. 

Best For: 

Hospitality businesses of all sizes seeking comprehensive workforce management. 

Key Features: 

• Payroll 
• Time And Attendance 
• Performance Management 
• Employee Self Service 
• Recruiting/ATS 

Pricing: 

ADP Workforce Now offers custom pricing based on business size, using a tiered pricing model. The main plans include: 

• Select 
• Plus 
• Premium 

Disclaimer: The pricing is subject to change. 

Why We Like It: 

ADP provides a solid HCM foundation for large hospitality enterprises. Its system handles the demands of multi-state operations and diverse labor rules effectively. This positions it well for hotel chains and major restaurant groups that need a unified system to manage payroll, compliance, and people's data across a distributed workforce. 

User Ratings: 

Rated 4.5/5 based on user reviews on our site. Users praise its easy access to support and billing as well as flexible reporting, though some find scheduling format difficult to use.

6. Gusto

Gusto HR software caters to hospitality businesses, focusing on managing hourly and tipped staff across multiple sites. It combines payroll and HR functions with POS-linked time tracking, automatically syncing hours, tips, and sales data for accurate labor cost calculations. This design supports high-turnover operations that need clear visibility on labor costs, scheduling, and compliance. 

Best For:

Small to medium hospitality businesses seeking a cloud platform for managing payroll, HR, and employee benefits. 

Key Features:

• Employee Benefits
• HR Tools
• Time Tracking
• Compliance
• Reporting

Pricing:

Gusto offers four pricing tiers, based on a base-fee-plus-per-employee model, including: 

• Simple - $49/month + $6/employee/month 
• Plus - $80/month + $12/employee/month 
• Premium- $180/month + $22/employee/month 
• Contractor Only - $35/month + $6/employee/month 

For solopreneurs, the Solo plan provides payroll pricing at $49/month + $6/employee/month.

Disclaimer: The pricing is subject to change.

Why We Like It:

Gusto excels for small to mid-sized restaurants and single-location hotels seeking an accessible HCM system. Its straightforward approach to payroll and employee management fits businesses that prioritize ease of use and clear pricing. We recommend it for independent restaurateurs and hoteliers who need an efficient, user-friendly platform without enterprise-level complexity.

User Ratings:

Rated 4.4/5 based on user reviews on our site.  Users consistently praise Gusto for simplifying payroll, benefits, and HR management, though some note higher subscription costs and limited feature access on lower plans.

7. Workday 

Workday HCM provides an enterprise-grade HCM platform built for the scale of global hospitality brands. It unifies workforce, financial, and operational data on a single system. This gives large hotel chains and resort groups the clarity needed to manage complex labor structures and align workforce planning with financial performance.

Best For: 

Large hospitality enterprises needing a single system for workforce and financial data. 

Key Features: 

• Human Resource Management 
• Workforce Management 
• Talent Management 
• Time Tracking 
• Employee Experience 

Pricing: 

Workday pricing ranges from $34 to $42 per employee per month for companies at a scale. The ultimate cost depends on company size, chosen modules, and any additional services or custom configurations required. 

Disclaimer: The pricing is sourced from third-party sites and is subject to change. 

Why We Like It: 

Workday HCM stands as a premier solution for global hospitality enterprises managing complex, international workforces. Its strength in unifying HR and financial planning makes it ideal for major hotel chains and resort groups. The platform works well for large organizations that require deep analytical insight to connect workforce strategy with business performance. 

User Ratings: 

Rated 4.1/5 based on multiple reviews from users on our site. Users praise Workday for being user-friendly and for supporting PTO and payroll management, though some note limited customization. 

8. Criterion

Criterion HCM provides a platform that handles the complex operational needs of the hospitality sector. It handles multi-location payroll and compliance with e‑Filing. This makes it a solid choice for restaurants, hotels, and foodservice businesses that need accurate labor tracking and consistent workforce management across shifts and properties. 

Best For: 

Medium to large-sized businesses looking for a unified HCM platform that centralizes workforce, payroll, and engagement processes.

Key Features:

• Benefits Management
• Workforce Management
• Analytics And Reporting
• Employee Self-Service
• Payroll Management

Pricing:

The vendor offers module-based pricing as follows:

• Criterion HCM for HR – $11.00/employee/month
• Criterion HCM for Payroll – $6.50/employee/month
• Criterion HCM for Talent Engagement – $6.50/employee/month

Disclaimer: The pricing is subject to change.

Why We Like It:

Criterion positions itself as a strong fit for mid-sized hospitality operations. Its focus on high-turnover environments and multi-location coordination aligns well with growing restaurant and hotel chains. This makes it an effective tool for standardizing workforce management across an expanding business. 

User Ratings:

Rated 4.2/5 based on multiple reviews from users on our site. Users value Criterion for its efficient payroll processing and strong reporting tools, though some note the interface has a learning curve and can feel dated.

9. UKG

UKG delivers an HCM platform that understands hospitality's round-the-clock operational rhythm. It moves beyond basic HR tasks to actively manage compliance risks and optimize higher retention across properties. This makes it particularly valuable for restaurants and hotel groups aiming to stabilize their workforce and maintain consistent service standards.

Best For:

Organizations of all sizes that need a complete, people-focused HCM solution.

Key Features:

• Global Payroll
• Talent Management
• Reporting And Analytics
• Time And Attendance
• Succession Planning

Pricing:

UKG offers custom, modular pricing, ensuring you only pay for the exact combination of workforce tools your business requires. This makes it ideal for enterprises with complex needs, varying employee counts, and specific operational demands.

Why We Like It:

UKG establishes itself as a leading HCM platform for service-industry organizations of all sizes. Its system capably handles the distinct challenges of this sector with smart scheduling, AI-powered tools, and more. This positions it as a strong match for businesses that require reliable workforce coordination and consistent operational oversight.

User Ratings:

Rated 4.1/5 based on multiple reviews from users on our site. Users appreciate UKG Pro’s all-in-one dashboard and organized interface, though some find it complicated, inconsistent, and difficult for first-time users.

Hospitality operations often face unique challenges, from managing tipped employees to variable schedules. Below, we have discussed key factors to consider while selecting HCM tool to manage compliance and staff effectively.

How To Choose The Right HCM For Hospitality Business

When choosing an HCM tool for hospitality, prioritize systems that manage multi-location scheduling, tipped payroll, and frequent staffing changes. The platform should support all operational areas, offering clear insight into labor costs, compliance, and personnel management. Verify that it integrates with your POS and time-tracking tools to reduce manual work and errors.

Scalability is crucial, whether you run one restaurant or multiple hotels. Scrutinize pricing models for per-employee fees and add-on costs. Seek reviews from similar businesses to gauge real-world performance. A platform that combines strong automation with dependable support will help maintain consistent daily operations and effective workforce oversight.

What Not To Overlook

• Accurate tracking for tipped and hourly employees
• Multi-location scheduling capabilities
• Compliance with local and federal labor laws
• Tools for managing high turnover and seasonal staffing
• Real-time visibility into labor costs and attendance