HCM tools have become essential for businesses aiming to streamline Human Resources (HR) operations. However, not many know that they can be used to manage office supplies through built-in assets and inventory management features. This is an added advantage that helps free up administrative time. Selecting a platform that combines HR management with asset and inventory capabilities is crucial for companies seeking efficiency and affordability in managing office supplies.
Our team tested the highest-rated Human Capital Management (HCM) systems, consulted hundreds of small business owners, and sifted through numerous reviews to find the most functional and user-friendly solutions.
This guide focuses on HCM solutions that help simplify tracking and allocation, reduce losses, and ensure accountability without the complexities linked to traditional enterprise systems.
Software | Rating | Trial Info
| Best For | Key Features | Starting Price |
Deel (Editors Choice) | 4.8/5 | No free trial View Demo | Startups, mid-market businesses, and enterprises |
| Starting from $10/employee/month |
4.3/5
| No free trial View Demo
| Businesses of all sizes |
| Custom pricing | |
4.1/5
| No free trial View Demo
| Financial services, hospitality, and manufacturing |
| Custom Pricing | |
4.9/5
| 14-day free trial for Rippling IT View Demo
| Construction, financial services, healthcare |
| Pricing starts at $8/user/month plus a base fee of $40/month | |
- | 30-day Free trial View Demo | Retail, Healthcare, logistics |
| Starting at $18/user/month | |
- | Free trial available View Demo | Real estate, retail, automotive |
| Starting at $13/user/month | |
4.6
| Free trial available View Demo | Healthcare, IT, finance |
| Starting at ₹ 4950/month for 50 users |
1. Deel
Deel helps businesses allot supplies like laptops and tech to employees and contractors, directly from its Deel IT module, which keeps track of all these supplies. This software offers dedicated dashboards that help organizations to track and manage office supplies, allowing them to function with ease, anywhere in the world. It automates tasks like invoice generation and payments for bulk orders, saving much-needed time and resources for smaller teams.
Deel Pros And Cons
PROS | CONS |
Global payroll services make it easy to manage remote teams Streamlines HR tasks like time-off, expenses, and performance reviews Excellent customer support team | Limited offline functionality, as it requires internet connectivity, according to some Deel reviews Reporting lacks customization, limiting analytics and export options |
Best For
Deel is best for startups, mid-market businesses, and enterprises across industries and sectors like fintech, crypto, talent management, and insurance.
Key Features
- Global HR Platform
- Self-Serve Onboarding
- Document Management
- Learning And Development
- Performance Management
Pricing
Deel offers a modular and scalable pricing structure that allows companies to choose the plan that best suits their needs. The modules include:
- Deel Payroll: Starting at $29
- Deel HR: Starting at $5/employee/month
- Deel IT: Starting at $9/employee/month
- Deel Services: Custom pricing
Disclaimer: The pricing is subject to change.
Why We Like It
Deel ranks among the top choices for small businesses due to its specialization in dealing with supplies for both on-site and remote workforces. It is specifically engineered to handle the complexities of inventory tracking, local and international compliance, and localized contract generation.
User Rating
Rated 4.8/5 based on user reviews. While users mainly praise the platform for its intuitive interface and guided onboarding workflows, others seem to have issues with the complex pricing structure.
2. Paylocity
Paylocity’s IT module allows dedicated assent management features that keep track of all employee hardware needs. The platform provides a control center with granular access controls that allow managers to track everything from computers to specialty tools from a single place. Managers can also restock supplies when needed, using the integrated asset store, which tracks and streamlines all supply needs.
Paylocity Pros And Cons
PROS | CONS |
Keep all employee data in one place easily Offers comprehensive HR, payroll processes, and time-tracking Mobile app fosters employee engagement | Some users struggle with the reporting feature Customer support occasionally slow |
Best For
Paylocity HR is best for small, mid-sized, and large businesses across various industries and sectors, such as non-profit, retail, and transportation industries.
Key Features
- Benefits Administration
- Time And Attendance
- Payroll Processes
- Automated Workflows
- Employee Self-Service
Pricing
Paylocity also offers comprehensive modules for HR, Finance, and IT, with further plans available to suit different organizational needs.
Its IT module includes:
- Access Management
- Asset Management
- Integrations and Developer APIs
These modules are available on custom pricing. View pricing details.
Disclaimer: The pricing is subject to change.
Why We Like It
Paylocity prioritizes an accurate payment system, with an integrated employee information system that allows managers to track which asset is being used by who. It’s employee self-service mobile app allows staff to easily access recourses, apply for supply demands, and update time-off information while on the move. This level of automation and accessibility streamlines administrative tasks and eases HR teams that need to manage supplies for a large workforce.
User Rating
Rated 4.3/5 based on user reviews. Some users love the platform for its intuitive interface and payroll accuracy, but its marginal support service has been criticized.
3. Workday HCM
Workday HCM comes with a powerful inventory management system that gives a clear view of the entire process from stocking to utilization. The platform allows managers to track resources and use employee data to know what supplies are needed by employees at what stage. Workday HCM also streamlines approvals, automates replenishment, and provides real-time reporting to optimize office supply management
Workday Pros And Cons
PROS | CONS |
It allows easy expense tracking via mobile Good reporting and analytics across HR and workforce data It enhances daily operations and saves time | Interface customization is limited Password changes are required too frequently |
Best For
The platform is best in supply management for small, mid-sized businesses as well as large enterprises. It works best in financial services, healthcare, and hospitality due to a powerful set of workforce management and employee analytics features.
Key Features
- Workforce Management
- Talent Management
- Time Tracking
- Inventory Controls
- Employee Experience
Pricing
Workday offers customized pricing plans that are designed to fit specific services needed by the client.
Why We Like It
We recommend Workday HCM for all businesses that estimate high growth and need to build a future-proof supply management system early on. It unifies HR, finance, and planning data, giving managers the insights needed to allocate resources effectively. Workday’s powerful configurability and advanced supply chain management tools, including performance tracking, help maintain smooth operations and prevent system bottlenecks.
User Rating
Rated 4.1/5 based on user reviews. While some users have praised the platform’s powerful document management features, others have criticized the mobile app for being too cluttered.
4. Rippling IT
Rippling features an IT and asset tracking module, allowing complete control over asset tracking and allotment. The platform features custom approval policies and workflows that allow users to manage devices from day one. Granular inventory management tools offered by the solution let managers retrieve, store, reassign, and restock devices as needed.
Rippling Pros And Cons
PROS | CONS |
Single system for HR, IT, and finance workflows Automated workflows and integrations make tasks effortless Centralized dashboard for workforce management | Customer support is often slow or unresponsive during issues Limited customization options for specific workflows |
Best For:
Rippling HCM platform, combined with its IT module for asset tracking and automated device management, makes it ideal for organizations in construction, financial services, and healthcare.
Key Features
- Global Workforce Management
- Policy Management
- Custom Workflows
- Inventory Tracking
- Workforce Analytics
Pricing
The platform offers a starting price of $8/user/month plus a $40 base fee and builds it with modular pricing, including Platforms, HCM, IT, and Spend. Users can pick and choose from modules across these categories for the ideal HRMS experience. View pricing details.
Why We Like It
Rippling stands out as a powerful HR and IT platform that merges HR, IT, and finance-related workflows into a single system. The platform combines tasks like supply management and purchasing, providing a streamlined and centralized hub where all employee-related tasks are managed seamlessly. Its intuitive and automated onboarding capabilities simplify employee setup and speed implementation. It also allows administrators the space to manage a growing workforce without scalability concerns.
User Rating
Rated 4.8/5 based on user reviews. Some users have praised the platform’s ease of use and user interface, while others have complained about delays in implementation time for some modules.
5. SAP SuccessFactors HCM
SAP SuccessFactors HCM comes with a ‘Master Inventory’ feature that allows for precise tracking and storage of organizational materials. This functionality allows users to manage office supplies and IT assets like laptops and phones, keeping track of needs and purchasing. It offers a clean and seamless workflow for resource allocation and management, from procurement to restocking.
Pros And Cons
PROS | CONS |
Auto-populated timesheets save time It tracks stock in real time across catalog and inventory Enables cross-department communication | The platform looks and feels old-fashioned Initial use can be overwhelming |
Best For:
The platform is best suited for midsize and enterprise businesses across industries such as retail, healthcare, logistics, financial services, and hospitality.
Key Features
- Core HR And Payroll
- Stock Tracking
- Centralized Inventory
- Workforce Management
- Data And Analytics
Pricing
SAP SuccessFactors offers a tiered pricing model with different modules to choose from. The platform offers Core HCM features starting at $18/user/month.
Disclaimer: The pricing is subject to change.
Why We Like It
SAP SuccessFactors stands out for its unified approach to Human Experience Management (HXM), which unifies all people-related functions into one platform. It earns a spot on our list for serving organizations that prioritize streamlined resource allocation via the broader SAP ecosystem. SuccessFactors ensures IT assets and office supplies are accurately tracked and assigned directly to the employee record.
User Rating
Some users report complex setup and occasional connectivity issues, while it is also praised for its asset management and employee experience features that offer strong analytics into employee needs throughout the employment lifecycle.
6. Centra HCM
CentraHub HCM simplifies asset allocation and management with its dedicated Asset Allocation and Asset Returns tools. With this platform, organizations can efficiently distribute assets like IT equipment and mobile devices to employees, while tracking their entire lifecycle from assignment to return. The solution minimizes asset loss and maintains an organized, auditable record of all office supplies and company resources.
Pros And Cons
PROS | CONS |
Encourages effective talent management practices Good reporting and data‑management capabilities Supports asset and expense management | Additional training requires an extra payment Mobile app performance needs improvement |
Best For
The platform’s built-in asset tracking and employee allocation features make it best suited for industries in the healthcare, IT, and telecommunication sectors.
Key Features
- Payroll Management
- Recruitment Management
- Talent Management
- Asset Allocation And Returns
Pricing
The vendor offers four detailed pricing plans to choose from. These include:
- Start Up at $13/user/month
- Professional at $21/user/month
- Enterprise at $35/user/month
- Ultimate at $63/user/month
Disclaimer: The pricing is subject to change.
Why We Like It
CentraHub HCM excels in its integration of employee management with physical asset tracking, consolidating all employee and resource-related functions from the same platform. The platform’s focus on asset allocation ensures accountability, reduces the administrative burden, and manages costs associated with lost or unreturned company resources.
User Ratings
While some users have expressed issues with the abundance of features that can be overwhelming for smaller companies, the platform has primarily been praised for its ability to streamline workflows and track inventory and supplies according to employee needs.
7. HrOne
HROne integrates core employee management with asset allocation and tracking. The platform offers a single, secure environment that automates workflows across HR, payroll, compliance, and asset management, giving control over asset request and return workflows throughout the inventory lifecycle. This consolidation allows HR professionals to maintain complete visibility and control over both their workforce and the physical resources they utilize, managing inventory according to employee needs.
Pros And Cons
PROS | CONS |
Automated document linking and assembly saves hours Intuitive interface makes HR processes easier to manage Offers asset management module that improves tracking and accountability of resources | User interface may require initial adjustment Few training video resources are available |
Best For
The platform’s live asset tracking with inventory integration makes it a good option for businesses in the healthcare, IT, and finance industries.
Key Features
- Onboarding Automation
- Predictive Risk Assessment And Analytics
- Document Assembly And Form Generation
- Checklist Automation And Case Monitoring
- Automated Document Linking
Pricing
The platform offers a detailed pricing plan, which are described below:
- Basic at ₹4950/Month for 50 users plus ₹99 for each additional user
- Professional at ₹6500/month for 50 users plus ₹130 for each additional user
- Enterprise at custom pricing
Disclaimer: The pricing is subject to change.
Why We Like It
We suggest HROne because it integrates physical assets, from IT equipment to office supplies, as a direct part of the employee record, bridging the gap between HR and IT/Finance functions. Its strength lies in a dedicated asset management module that maps and tracks the entire asset lifecycle.
User Ratings
Rated 4.6/5 based on multiple reviews. Users have praised the platform, largely due to its dedicated self-service features and asset requests according to the needs, though there have been minor concerns regarding occasional login glitches.
When choosing an HCM to track inventory and office supplies, it is necessary to pay attention to simplicity, overall cost, and compatibility in the long term. Before investing in the workforce, invest in platforms that integrate core HR with time tracking and resource management into one and interconnected system to minimize manual labor and data duplication. Prefer solutions with a well-defined pricing approach and effective add-ons to ensure costs increase in proportion to number of staff and growing demand requirements.
Select systems that are mobile optimized with self-service to employees and workflows, so management effort stays minimal. Ensure the adoption strategy and support of the vendor because quick and instructed onboarding lowers project expenses and accelerates adoption.
Assess operational visibility reporting and analytics and look for ready-made reports and customizable exports that enable the HR, payroll, and finance departments to balance information within a short time. Lastly, make sure that it integrates with core systems like accounting, benefits providers, and applicant tracking systems so that data flows without redundancy and lowers the long-term integration costs.
What Not To Overlook
- Hidden fees for setup or mandatory add-ons
- Limits in multi-jurisdiction inventory management and tracking
- Integration gaps with accounting, ATS, or time clocks that require manual workarounds
- Mobile usability issues that reduce employee adoption and increase HR workload
- Slow or limited vendor support and unclear SLA terms for uptime and issue resolution
- Complexity and cost of migrating historical HR and payroll data