Last Updated Oct 22, 2025
Key Takeaways
Insights from verified Software Finder Reviews from the past 5 years
Vagaro is a cloud-based management platform for Wellness businesses. It facilitates scheduling, client management, and payments. Users find the interface intuitive for daily operations. However, some note that advanced reporting has limitations. Recent updates include a redesigned Import Forms feature for better data collection, and an upgraded live-stream module with improved audio/video tools.
Our Verdict
Vagaro excels as an operational hub for appointment-based businesses. It reliably streamlines booking, payments, and client management. The platform scales effectively for growing solo and multi-location enterprises. It is a cost-effective choice for core operational efficiency, though businesses requiring deep, custom analytics may find reporting capabilities somewhat limited.
Overall Rating
Based on 40 users reviews
4.4
Rating Distribution
Positive
90%
Neutral
10%
Negative
0%
Starting Price
$30
/month
What Is Vagaro?
Vagaro is a cloud-based booking and scheduling solution for spas, salons, and fitness centers that offers promotional services to professionals with its comprehensive features, including payroll, inventory management, email and text notifications, client databases, bookkeeping, and automated email marketing.
The platform also includes robust text marketing tools to effectively engage with clients through SMS messages, promoting services and special offers.
How Much Does Vagaro Cost?
The pricing plans for Vagaro are highly flexible and designed to accommodate businesses of various sizes, from solo practitioners to multi-service providers. The vendor also offers a free trial for the One Location plan, allowing users to explore the platform’s features before subscribing.
Vagaro currently provides two main plans:
Disclaimer: The pricing is subject to change.
Vagaro Integrations
The software integrates with multiple third-party applications, including:
- Zoom
- Gusto
- Xero
- QuickBooks
How Does Vagaro Work?
Here's how you can get started with the software:
- Log into your Vagaro account and set up a business profile
- Define the services you offer, including descriptions, durations, and pricing
- Add staff members, set their availability, and assign services they provide
- Configure your business hours and customize scheduling preferences
- Activate the online booking feature, allowing clients to book appointments 24/7
- Set up automated email or SMS reminders for upcoming appointments
- Connect your preferred payment processing system to handle transactions seamlessly
- Use Vagaro analytics and reporting tools to track performance and make data-driven decisions
Who Is Vagaro For?
Vagaro caters to beauty, wellness, and fitness businesses and professionals, including:
- Spas
- Salons
- Nutritionists
- Chiropractors
- Gyms and yoga instructors
- Physical therapist
Vagaro Use Cases
Based on our review of Vagaro’s features and capabilities, we have identified key scenarios where this tool works well for beauty, wellness, and fitness businesses.
Solo Practitioners And New Businesses
Vagaro's intuitive interface and straightforward setup process make it an excellent choice for solo practitioners and new businesses. Users have highlighted the platform's ease of use and quick implementation. One user noted, “It is very user friendly. Easy to set up and use.”
Multi-Service Centers Managing Diverse Offerings
Businesses offering different services, such as haircuts, massages, and fitness classes, can use Vagaro to keep operations organized. Furthermore, scheduling, client tracking, and payment handling are all managed on a single platform. This makes day-to-day operations management more efficient.
Small To Mid-Sized Businesses On A Budget
Salons, studios, and wellness practices with limited resources can benefit from Vagaro’s flexible pricing. The platform provides professional tools and scalable features without requiring a large upfront investment. Businesses can start small and scale with Vagaro as they grow.
Client Engagement-Focused Businesses Seeking Stronger Retention
Businesses that rely on repeat appointments and regular client engagement benefit from Vagaro. The tool makes it easy for businesses to keep clients informed about bookings, send reminders, or promote special offers. It helps manage all of these tasks smoothly and efficiently.
Vagaro User Sentiment
Most Positive Sentiments | Least Positive Sentiments |
| Ease Of Use & Workflow | Limited Customization Options |
The interface is widely regarded as intuitive. Users report that core tasks for scheduling and payments are straightforward and efficient. |
User feedback indicates a desire for greater flexibility. Some businesses find the options for custom forms and workflows are limited. “It would be better if we could customize forms and workflows more.” |
| Comprehensive Scheduling Tools | Mobile App Performance |
Reviewers highlight the scheduling system for reducing conflicts, keeping staff and clients coordinated, and managing high-volume appointments efficiently. |
Users find the mobile app functional, but some report on slow performance, crashes, or missing features, which can impact on-the-go management. A user noted, “The app works for basic tasks, but sometimes it crashes during busy days.” |
| Customer Support | Limited Reporting & Analytics |
Users frequently praise the support team for responsiveness and helpfulness, assisting with onboarding, troubleshooting, and general questions. One user noted, “The support team helped me quickly resolve an issue with a payment setup.” |
Some users feel that reporting tools are not limited or flexible enough to meet all the business needs. Custom reports can be difficult to generate. For example, a user said, “I wish there were more customizable reporting options to track revenue and client trends.” |
Is Vagaro Right For You?
If you operate a fitness studio, health clinic, salon, or any other service-based business in the beauty and wellness sector, Vagaro can be a great fit for your business. Its intuitive user interface simplifies appointment scheduling, client management, and payment processing, making it easy for small and large businesses to manage their operations effectively.
Additionally, its scalable design accommodates solo practitioners as well as multi-location enterprises, ensuring that businesses of all sizes can benefit from its robust features. It also complies with ISO 27001, PCI DSS, SOC 2, and HIPAA standards, as verified by qualified external auditors.
Still unsure whether Vagaro is the best fit for your practice? Call us on (661) 384-7070, and our team will help you decide based on your requirements.
