Officient

The platform stands out for its "Payroll Administration." It keeps the employee data payroll depends on in one file per person and logs every change, with the old value stored in an audit log. HR sends each month's prestation and absences to the social secretariat from the same platform, and it connects to providers such as Securex, Acerta Connect, SD Worx Payroll, and Partena Professional. Employees receive pay slips digitally and see their full pay package, while sensitive salary information stays visible only to the people who need it. 

How Much Does Officient Cost? 

Officient pricing starts around €180/year. 

In addition to the base subscription cost, organizations should also account for additional considerations. These include: 

• itsme Signature Credits: An optional add-on where one credit equals one itsme signature, sold in four bundles: Standard (30 credits for €180, or €6 per credit), Pro (100 credits for €570, or €5.70 per credit), Business (200 credits for €1,000, or €5 per credit), and Enterprise (500 credits for €2,200, or €4.40 per credit) 
• Implementation And Setup: Estimated €500–€3,000 ($585–$3,510) for SMB deployments; complex rollouts may reach €5,000+ ($5,850+) 
• Payroll Or Social Secretariat Integration: Approximate €0–€1,500 ($0–$1,755) for standard supported integrations; provider-side setup fees may apply 
• Data Migration: Estimated €500–€3,000 ($585–$3,510), depending on employee records, historical documents, contracts, payslips, and data cleanup requirements 
• Training And Onboarding: Around €500–€2,500 ($585–$2,925) for administrator and HR training, depending on team size and onboarding requirements 

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary. 

Officient Integrations 

The platform integrates with multiple third party tools and platforms, including: 

• Greenhouse
• Breezy HR
• BrightMove
• Jobtoolz
• Securex

How Does Officient Work? 

Here's how you can access the platform and its features: 

• Log in to the Officient HR platform with the account set up during onboarding with the vendor 
• Import employee data from your social secretariat or an Excel file to build a central personnel file for each person 
• Add custom fields, documents, and company assets such as laptops and cars to each employee profile 
• Build contract templates and onboarding workflow templates, then assign tasks to colleagues 
• Send contracts for digital signing, with automatic email reminders for anything left unsigned 
• Invite employees to the Self Service app, where they request leave, upload sick notes, and submit expenses 
• Approve leave and expenses, then send monthly prestations and absences to your social secretariat 
• Review the automatically generated HR reports, or export the data to Excel for your own analysis 

Who Is Officient For? 

The platform supports organizations of all sizes and is suitable for diverse industries and applications, such as: 

• Finance 
• Trade 
• Accountants 
• Construction 
• Human resources (HR) 

Officient Use Cases 

Based on our analysis of Officient features, we have identified the following key business scenarios where it is well suited: 

HR Teams Onboarding New Hires With Digital Contracts And Workflows 

HR teams build a contract template once, and the platform fills in each new hire's details from their employee file. The contract goes out for digital signing, and Officient emails reminders until it comes back. Customer e-BO Enterprises says onboarding through Officient takes less work because the old routine of drafting, printing, signing, scanning, and re-signing contracts now happens digitally. Onboarding tasks for IT, managers, and colleagues sit in the same workflow. 

HR Administrators Managing Leave, Sick Notes, And Absences 

Employees request leave in the app, managers approve it, and the calendar shows HR every vacation and sick day in one view. Employees can upload sick notes themselves, and automatic reminders chase missing ones by email and in the app. Each month, HR sends the prestations and absences to the social secretariat from the same platform. Staff can also see their own leave balances and overtime, which cuts the "how many days do I have left" questions. 

Employees And Managers Handling HR Tasks Through The Self Service App 

Employees rely on Officient to update personal details, download pay slips, review their pay package and extralegal benefits, and sign contracts from their phone or the web version. It lets managers approve or reject leave requests and follow up on performance reviews from the same app. A who's-who directory and an org chart show who sits in which team. 

Operations And Office Managers Tracking Company Assets And Vehicles 

Officient links laptops, cars, and software licenses to individual employee files, so a manager can see who holds what. Asset lists import from Excel, which speeds up the first setup. Documents attach to assets and vehicles as well as to people, so a leasing contract or a registration document sits next to the car it belongs to. At offboarding, the asset list shows what needs to come back. 

Is Officient Right For You? 

Officient is a reasonable choice if HR administration still lives in spreadsheets, shared folders, and paper contracts, and you want one system that employees can also use themselves. It's a stronger fit for companies that already send payroll data to a Belgian social secretariat, since the payroll integrations are built around that workflow. Officient is part of Exact's business software portfolio, which also covers accounting, invoicing, ERP, and CRM. 

Customers that already trust the software include D'M&S, Lifeworx, Effectis, Forum Jobs, e-BO Enterprises, and Le Grand Associates. 

Still doubtful if Officient software is the right fit for you? Connect with us at (661) 384-7070 for further guidance.